HomeMy WebLinkAboutGrooming, Dress, and Uniform Standards - Probation and Parole StaffIdaho
Department of
Correction
Standard
Operating
Procedure
Title:
Grooming, Dress, and Uniform Standards:
Probation and Parole Staff Members
Page:
1 of 17
Control Number:
122.04.01.001
Version:
4.0
Adopted:
12/31/2001
Brian Underwood, Chief of the Division of Probation and Parole, approved this document on
10/25/2021.
Open to the public: Yes
SCOPE
This standard operating procedure (SOP) applies to all Division of Probation and Parole
employees. With the exception of guidance provided in this SOP regarding official badges and
credentials, uniformed security staff working in Community Reentry Center (CRC) are governed
by the grooming, dress and uniform standards in SOP 122.02.01.002, Uniforms and Officer
Appearance.
Revision Summary
Revision date (10/25/2020) version 4.0: Reformatted to meet current standards; provided
guidance on allowable flexibility for staff uniform standards; explained credential and badge
specifications; updated terminology.
TABLE OF CONTENTS
A. Statutory Authority ........................................................................................................... 2
B. Board of Correction IDAPA R ule Number ........................................................................ 2
C. Governing Policy Number 122 ........................................................................................ 2
D. Purpose .......................................................................................................................... 2
E. Responsibility .................................................................................................................. 2
F. Definitions ........................................................................................................................ 3
G. Standard Procedures ...................................................................................................... 3
1. Introduction ................................................................................................................ 3
2. Uniformed Security Staff in Community Reentry Centers ........................................... 3
3. Central Office, District Offices, Community Reentry Centers & Field Attire ................. 3
4. Field Attire .................................................................................................................. 5
5. Training Attire ............................................................................................................. 5
6. Court and Parole Hearing Attire ................................................................................. 6
7. Division-issued Uniform and Accessories ................................................................... 6
8. Official Credentials and Badges ................................................................................. 6
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
2 of 17
Idaho Department of Correction
9. Identification Patches ............................................................................................... 7
10. Footwear .................................................................................................................. 8
11. Headgear ................................................................................................................. 8
12. Jewelry .................................................................................................................... 8
13. Hair: Head and Facial .............................................................................................. 8
14. Personal Hygiene..................................................................................................... 9
15. Tattoos ..................................................................................................................... 9
16. Uniform Issue, Replacement, and Turn in Upon Separation ..................................... 9
17. Authorized Uniform and Equipment Lists ............................................................... 10
18. Illustration of Approved Credentials: ..................................................................... 122
19. Illustration of Metal Badges for the Credentials: ................................................... 177
20. Authorized Identification Patch for the PPO Uniform and Vest Carrier .................. 177
References ................................................................................................................. 177
A. STATUTORY AUTHORITY
Idaho Code § 20-214
B. BOARD OF CORRECTION IDAPA RULE NUMBER:
None
C. GOVERNING POLICY NUMBER 122
Staff Grooming Standards and Dress Code
D. PURPOSE
The purpose of this SOP is to establish grooming, dress (business and business casual), and
uniform standards for Division of Probation and Parole employees to reflect the dignity and
professionalism of the Idaho Department of Correction (IDOC).
E. RESPONSIBILITY
1. Chief of the Division of Probation and Parole:
The Chief of the Division of Probation and Parole, or designee, is responsible for overseeing
probation and parole services and for ensuring adherence to the guidelines and procedures
herein.
2. District Managers, CRC Managers, Section Supervisors and CRC Sergeants:
District Managers, CRC Managers, Section Supervisors and CRC Sergeants are responsible
for implementing this SOP and ensuring all Division of Probation and Parole employees are
practicing the guidelines, standards, and procedures provided herein.
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
3 of 17
Idaho Department of Correction
3. Division of Probation and Parole Employees:
All Division of Probation and Parole employees are responsible to reflect professionalism in
their appearance and for practicing the guidelines, standards, and procedures provided
herein.
F. DEFINITIONS
1. Administrative Field Work – Work by employees in the community, or “field”
that involves activities such as employment verifications, treatment provider
staffing, attending, and testifying in Court, attending, and testifying in parole
hearings, treatment court staffing, graduations, collateral contacts, and all other
functions that may be attended by Division employees outside of Central
Office, District Offices, and CRCs.
2. Support Staff – Employees who normally do not directly supervise residents
or clients.
G. STANDARD PROCEDURES
1. Introduction
Employees of the Division of Probation and Parole are called upon to interact with members
of the Public, Judiciary, Law Enforcement, Executive Branch Agencies, treatment services,
clients, and client families. Grooming, dress, and uniform standards are an essential element
in the professional image that the IDOC expects its employees to reflect at all times. The
IDOC’s professional image is important and has a corresponding link to the expectation for
its employees to be dignified and professional in their conduct and appearance while carrying
out their duties and responsibilities.
2. Uniformed Security Staff in Community Reentry Centers
Uniformed CRC security staff are governed by the grooming, dress and uniform standards in
SOP 122.02.01.002, Uniforms and Officer Appearance. However, guidance regarding official
badge and credential requirements for CRC uniformed security staff are contained in section
8 of this SOP.
3. Central Office, District Offices, Community Reentry Centers
a. When working in Central Office, District Probation and Parole Offices and CRCs owned,
leased and/or operated by the IDOC and when conducting official IDOC business in the
field, all Probation and Parole employees who are not uniformed CRC security staff shall
adhere to the grooming and dress standards as follows:
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
4 of 17
Idaho Department of Correction
Business Attire
Men Women
Typically consists of a suit, collared shirt,
and tie; sport-coat or blazer, collared
shirt, tie, and dress slacks; closed-toe
professional looking shoes. Shirts shall
be tucked in.
Must present a professional looking
appearance
Typically consists of a dress or dress suit;
pants or pants suit; blouse and slacks;
blouse and skirt (must not be shorter than
three inches above the knees); closed-toe
professional looking shoes.
Must present a professional looking
appearance
Business Casual Attire
Men Women
Typically consists of casual collared shirt
(pull-over or button down without a tie) to
include sport shirts, knit shirts and golf
shirts; dress pants or slacks; colored
jeans (blue denim not allowed); and
closed-toe shoes. Flip-flop type footwear
is not allowed.
Shirts shall be tucked in.
Typically consist of casual collared shirts
(pull-over or button down) to include sport
shirts, knit shirts, and golf shirts; blouses;
dress trousers or slacks; colored jeans
(blue denim not allowed); *dresses; *skirts.
Open toe professional looking shoes may
be worn when not involved in enforcement
or use of force situations.
. Flip-flop type footwear is not allowed.
* Must not be shorter than three inches (3”)
above the knees.
b. In addition to the requirements established above, when in Central Office, District
Office(s) or CRCs, staff may wear the division-issued uniform and optional uniform
accessories (see section 7), or attire that is suitable for court or parole hearings (see
section 4(a).
c. Probation and Parole security staff in the districts have the discretion to be armed with
their IDOC-issued firearm while in business or business casual attire. If they choose to
carry their IDOC-issued firearm, it must be concealed or if openly visible, an official IDOC
badge shall be prominently displayed near the firearm.
d. It is not mandatory that Probation and Parole District security staff (Probation and Parole
Officers, Leads, Section Supervisors and District Managers) wear their uniform, firearm
and/or all use of force equipment while in the District Office. Some flexibility is allowed as
long as the appearance remains professional-looking and positively reflects upon the
employee and the Division of Probation and Parole. However, when conducting a
planned arrest in the office, the arresting officer must wear all use of force equipment as
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
5 of 17
Idaho Department of Correction
outlined in SOP 307.04.02.001, Use of Force: Probation and Parole, and have proper law
enforcement identification prominently displayed front and back.
4. Field Attire
District Managers, Section Supervisors, Lead PPOs, and PPOs shall have the discretion to
wear business, business casual, or the Division-issued uniform when conducting
administrative field work.
a. Examples of administrative field work include but are not limited to employment
verifications, treatment provider staffing, treatment court graduations, collateral contacts,
and similar type events.
b. Staff members may choose to be armed with their IDOC-issued firearm while conducting
administrative field work either concealed or openly visible with the official badge
prominently displayed. The determination as to whether the IDOC-issued firearm should
be displayed or concealed should be based on the circumstances.
c. Courtroom testimony and Parole Hearing testimony require the wearing of business attire
unless the staff member is also working in the field that same day in which case they may
wear the approved uniform.
d. District Managers, Section Supervisors, Lead PPO’s, and PPO’s shall wear the Division-
issued uniform and all use of force equipment when taking enforcement action in the
field. Examples of this include but are not limited to home visits, planned arrests, planned
searches, and assisting other law enforcement agencies with operations. It is permitted to
conduct law enforcement action in business attire for urgent situations, provided that
body armor, all use of force equipment, and proper law enforcement identification is
prominently displayed on the front and back of the upper body.
e. Exceptions to wearing the Division-issued uniform and/or use of force and safety
equipment during any enforcement action should be rare, for a very limited number of
situations, and require District Manager’s or designee approval. Examples of when an
exception may be granted would be if the PPO has an assignment on a specific law
enforcement task force or with a training agency that requires being out of uniform.
5. Training Attire
There are times when all Probation and Parole employees will be required to attend IDOC-
sponsored or outside agency-sponsored trainings. The following standards shall be adhered
to:
a. All Probation and Parole employees shall wear attire and/or uniform/uniform accessories
and equipment appropriate for the training environment. If a uniform or equipment is not
required or needed for the specific training, staff shall adhere to the business or business
casual standards described in section 3(a).
b. Staff have the discretion to wear their IDOC-issued firearm concealed or openly visible
with the official badge displayed unless firearms are prohibited at the training venue or
wearing a firearm would detract from the training environment.
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
6 of 17
Idaho Department of Correction
6. Court and Parole Hearing Attire
Supervisors, Correctional Officers, Lead PPOs, PPOs, and Presentence Investigators are
expected to represent the IDOC during various court or parole hearings regarding clients or
residents who are under the jurisdiction of the IDOC. The following expectations should be
met:
a. Supervisors and PPOs – It is preferred that these staff wear business professional attire.
PPOs may wear the division-issued uniform (see section 4), to include all use of force
and safety equipment but only if they are also conducting planned compliance or law
enforcement actions that same day.
b. Presentence Investigators – shall wear appropriate business attire described in section
G.3(a).
7. Division-issued Uniform and Accessories
The Division-issued uniform and optional uniform accessories shall be kept clean and in
good repair. Black t-shirts worn under Division-issued ballistic vests are not a substitute for
the official black polo uniform shirt. The Division-issued PPO Uniform shall consist of the
following:
a. Black polo shirt – may be long or short-sleeved. For those staff who do not wear the outer
vest, the uniform shirt shall have the proper law enforcement identification on the back
(see section 20). The black polo shirt must be tucked in when worn.
b. Khaki, Coyote Brown, OD Green, Black, or Gray tactical pants
c. Footwear – Black or Tan (see section 10)
d. Ballistic vest and duty equipment
8. Official Credentials and Badges
Probation and Parole staff will be issued official photo credentials along with metal badges
and cases signifying their duly authorized employment and authority to perform their job
duties.
a. Credentials
i. Probation and Parole Division staff, who are designated as Supervisors, or who
have Peace Officer authority for the supervision of clients and residents, or who
conduct presentence investigations, shall be issued an official photo credential.
This credential is in addition to the IDOC-issued photo identification.
ii. Staff shall surrender all issued credentials and badges upon leaving the Agency.
Those who officially retire in good standing may keep their credential (stamped
“retired”) upon retirement.
b. Gold Badges
i. The Division Chief, Deputy Chiefs, District Managers, Deputy District Managers,
CRC Managers, CRC Sergeants and Section Supervisors shall be issued uniform
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
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Idaho Department of Correction
badges that are gold in color and have the wording “SUPERVISOR, PROBATION,
PAROLE, IDAHO” with the Idaho State Seal in the center.
ii. One additional metal belt badge issued to Supervisors will be gold in color and the
wording may be personalized with the supervisor’s name and position.
iii. No employee will be issued more than two metal badges.
c. Silver Badges
i. Senior PPOs, Lead PPOs, and PPOs shall be issued and wear uniform badges
that are silver in color and have the wording “PEACE OFFICER, PROBATION,
PAROLE, IDAHO” with the Idaho State Seal in the center.
ii. One additional metal belt badge issued to Lead PPOs shall be silver with gold
panels and may be personalized with name and position.
i. The additional metal belt badges issued to PPOs and Senior PPOs will match the
design of the uniform but will not include the name.
ii. Correctional Officers and Corporals assigned to posts in CRCs shall be issued
and wear uniform badges that are silver in color and have the wording
“CORRECTIONAL PEACE OFFICER, IDAHO” with the Idaho State Seal in the
center. One additional metal belt badge issued to Corporals shall be silver with
gold panels and may be personalized with name and position.
iii. Presentence Investigators shall be issued a badge that is silver in color and has
the wording “PRESENTENCE INVESTIGATOR, PROBATION, PAROLE, IDAHO”
with the Idaho State Seal in the center.
Note: Badges issued to staff prior to the implementation of this policy are still permitted to be
worn, but over time will be phased out as replacements are ordered. A depiction of these
badges and credentials are shown in sections 18-20.
9. Identification Patches
a. Identification patches shall be prominently displayed and easily recognizable as
identification is critical for safety when taking compliance or enforcement action(s).
b. The Division of Probation and Parole uses the following standards for identification: an
IDOC badge must be visible on the front of the upper body and the words “STATE OF
IDAHO PAROLE OFFICER” visible on the back.
c. Uniforms and identification patches issued prior to the implementation of this policy are
still permitted to be worn but identifying patches that do not conform to this SOP shall be
replaced by July 1, 2022.
d. A depiction of the approved patch is shown in section 20.
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
8 of 17
Idaho Department of Correction
10. Footwear
a. PPOs:
i. Uniform footwear must either be black or tan leather/nylon laced boots with or
without an optional side zipper.
ii. Black socks must be work if wearing low-quarter shoes.
iii. Business and business casual footwear must be worn when not in the official
uniform and must look professional and provide adequate fit and mobility to
perform the essential job duties of their position.
b. Support Staff Members:
Support staff shall wear footwear that is appropriate for business or business casual attire
(see section 3a).
11. Headgear
a. A black baseball-style, flex-fit or snap back hat (either plain or with an IDOC/Probation
and Parole identifier) may be worn.
b. The bill of the cap must be centered and facing forward.
c. In cold weather, staff may wear a black stocking cap (either plain or with an
IDOC/Probation and Parole identifier).
d. All headgear must be clean and present a professional appearance.
e. Sweat stained, or dirty headgear shall not be worn and will be replaced.
f. Wearing of the approved headgear is at the discretion of individual staff but is not
required.
12. Jewelry
All Division of Probation and Parole staff members who choose to wear jewelry while at work
or on duty shall ensure that it is appropriate for their work environment and does not present
a safety hazard. When wearing jewelry while on duty, the following standards shall be
adhered to:
a. Earrings worn while on duty must be a standard post style. No hoops, barbells or open
gauges are allowed in any portion of the ear.
b. Ears are not to be gauged larger than a ½ inch. If gauged larger than a normal stud
piercing, plugs must be worn while on duty. Any gauges larger than ½ inch must be
approved by the Division Chief or Deputy Chief previous to assuming duty.
c. Facial piercings, other than the ears, are not allowed.
d. Jewelry shall not be offensive or unprofessional in nature.
13. Hair: Head and Facial
While on duty, all Division of Probation and Parole staff members shall maintain their hair in a
clean and well-groomed manner, styled in a way so that it does not interfere with uniform
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
9 of 17
Idaho Department of Correction
headgear, specialized equipment, or interfere with the staff member’s safety and
effectiveness.
a. Hair must not, in any manner, interfere with vision.
b. Styles must be neatly combed, conventional, and conservative in accordance with the
following standards:
i. Clean and neatly groomed
ii. Must be kept out of the eyes, be professional-looking, and not impede
performance of duties
iii. No extreme haircuts (ex: number, initials, or designs)
iv. Hairpieces or wigs worn on duty must conform to the same standards as
stipulated for natural hair
v. Must not extend below the upper shoulder blade on the back of the uniform shirt.
If hair is longer, it must be worn up in a professional style such as a bun, French
braiding, ponytail, or cornrows. Banana clips and hair sticks are not authorized.
vi. Full beards, goatees, sideburns, and mustaches cannot exceed one inch in length
and must be clean and neatly trimmed.
14. Personal Hygiene
a. All Division of Probation and Parole staff members shall practice appropriate personal
hygiene while on duty.
b. Personal hygiene issues shall be addressed and corrected by the District Manager, CRC
Manager, or designee, on an individual basis, after consultation with Human Resources.
15. Tattoos
Visible tattoos must not display images that are crude, offensive, Security Threat Group
(STG)-related, sexual in nature, or otherwise fail to demonstrate professional decorum. Staff
may be required to cover tattooing that does not comply with the standards set forth in this
SOP or which detract from professional decorum.
16. Uniform Issue, Replacement, and Turn in Upon Separation
a. Issue - PPOs shall be issued uniforms and uniform accessories (see section 17 (b) i upon
hire. For purposes of the Probation and Parole Division, this will occur during New
Employee Orientation.
b. Replacement - District managers, CRC Managers, or their designees may order
replacement uniforms and optional uniform accessories when worn or damaged.
Uniforms and Division-issued optional uniform accessories will be periodically reissued
and replaced throughout the Division of Probation and Parole as deemed necessary by
the Division Chief. The Chief may also authorize an annual allowance for PPO’s, Lead
PPOs, and Section Supervisors, to use for uniform and equipment replacement through
an approved vendor. Until such time as a formal uniform and equipment allowance is
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
10 of 17
Idaho Department of Correction
established, each District and CRC will be allocated a specific budgeted amount per
employee to ensure uniformity and fairness across the Division.
c. Turn in Upon Separation
i. PPOs who separate from their position must turn in all division uniforms,
accessories, and use of force equipment to the District Manager, CRC Manager,
or designee.
ii. Division staff who simply transfer to another District or CRC continuing in the
same capacity, are not required to turn in division-issued uniform or uniform
accessories.
iii. Use of Force equipment shall be turned in pursuant to SOP 307.04.02.001, Use
of Force: Probation and Parole.
17. Authorized Uniform and Equipment Lists
a. New Hire Initial Uniform and Equipment Issue – Staff members have the option to choose
either a ballistic vest carrier with modular light-weight load-carrying equipment (a. k. a.
molle) attachments or a duty belt gear option with related accessories and attachments.
b. Approved uniform items consist of the following and will be issued based on the request
of the PPO. See SOP 307.04.02.001, Use of Force: Probation and Parole, for specifics
regarding use of force equipment identified below with an asterisk (***).
i. All PPOs will receive the following:
a) Three pair of tactical pants (initial issue will be khaki)
b) Three long or short sleeve shirts (in any combination)
c) Two IDOC metal badges (one full size, one wallet size for official credential)
d) Badge holder belt/neck
e) Leather wallet badge/credential holder
f) Coat/Jacket (with Law Enforcement identification)
g) Baseball style hat
h) Tactical boots - black or tan
i) Flashlight
j) Gloves
k) Key holder
l) Duty bag
m) Restraint key
n) Firearm holster
o) Firearm and three magazines***
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
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Idaho Department of Correction
p) Ammunition***
q) Wrist restraints hinged***
r) Wrist restraints chained***
s) Ballistic vest***
t) Expandable baton (ASP)***
u) Oleoresin capsicum (OC)***
ii. If the PPO chooses the option of wearing a ballistic vest carrier load-bearing (with
molle attachments) the following items are included:
a) External vest carrier
b) Rigors belt
c) Velcro badge
d) Velcro law enforcement identification patches
e) Velcro name tape (First initial, Last Name)
f) Baton holder
g) Magazine pouch
h) Radio holder
i) OC pouch
j) Restraint case(s)
k) Flashlight holder
l) Glove/utility pouch
Note: Additional patches or markings are not authorized on the external vest
carrier.
iii. If the PPO chooses the option of wearing a duty-belt, the following items are
included:
a) Ballistic vest carrier (to be worn under shirt)
b) Inner Velcro belt
c) Outer duty belt with Velcro for securing to the inner belt
d) Four belt keepers (must be worn with duty belt)
e) Rotating scabbard for expandable baton
f) Magazine carrier
g) OC holder
h) Restraint case(s)
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
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Idaho Department of Correction
i) Glove pouch
j) Radio holder
k) Flashlight holder
18. Exceptions
Requests for exceptions to any of the grooming, dress, and uniform standards set forth in
this SOP for religious or medical reasons shall be submitted in writing to IDOC Human
Resources representatives for processing and approval. The HR representative will present
the exception request to the appropriate person in HR for review. Upon approval of a medical
or religious exception, IDOC Human Resources will notify the Division Chief and all other
appropriate individuals of the exception. All other requests for exceptions are at the discretion
of the Division Chief or his designee.
19. Illustration of Approved Identification or Official Credentials for Probation and Parole
Correctional Officer:
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
13 of 17
Idaho Department of Correction
Presentence Investigator:
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
14 of 17
Idaho Department of Correction
Probation/Parole Officer, Lead Probation/Parole Officer:
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
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Idaho Department of Correction
Supervisor: CRC Sergeant, Section Supervisor, Deputy District Manager, CRC
Manager, District Manager:
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
16 of 17
Idaho Department of Correction
Control Number:
122.04.01.001
Version:
4.0
Title:
Grooming, Dress, and Uniform
Standards: Probation and Parole Staff
Members
Page Number:
17 of 17
Idaho Department of Correction
20. Illustration of Metal Badges for the Credentials:
21. Authorized Identification Patch for the PPO Uniform and Vest Carrier
This identification patch will be placed on the back of every external vest. If a vest is worn by
the officer, this identification marking is not required on the upper back of the PPO uniform
shirt. The identification marking should measure 4” x 11 ”. The markings on the external vest
will be reflective. These markings enhance safety, and clearly identify the authority and
position of the PPO.
REFERENCES
SOP 122.02.01.002, Uniforms and Officer Appearance
SOP 701.04.02.001, Supervision Strategies
SOP 307.04.02.001, Use of Force: Probation and Parole
– End of Document –