HomeMy WebLinkAboutRetained JurisdictionIdaho
Department of
Correction
Standard
Operating
Procedure
Title:
Retained Jurisdiction
Page:
1 of 8
Control Number:
324.02.01.001
Version:
4.0
Adopted:
08-15-1995
IDOC Data Sensitivity Classification - L3 Restricted
Jeff Zmuda, chief of the prisons division, approved this document on
9/18/2015.
Open to the public: Yes
SCOPE
This standard operating procedure applies to all department staff and contractors involved
with placement, case management, evaluation, and release of retained jurisdiction inmates.
Revision History
Revision date (9/18/2015) version 4.0: Administrative change to remove the phrase
“therapeutic community”
Previous revision date (7/9/2014) version 3.0: Complete revision of the directive, update
format and approval authority.
TABLE OF CONTENTS
Board of Correction IDAPA Rule Number ............................................................................. 1
Policy Control Number 324................................................................................................... 2
Purpose ................................................................................................................................ 2
Standard Procedures ........................................................................................................... 2
1. Rider Types ................................................................................................................. 2
2. RDU Assessment, Evaluation, and Placement ............................................................. 3
3. Retained Jurisdiction Placement Criteria ...................................................................... 3
4. Retained Jurisdiction Facility Case Management/Reentry Steps .................................. 3
5. End Case Staffing Process .......................................................................................... 5
6. Clinical Staffing ............................................................................................................ 5
7. Addendum to the Pre-Sentence Investigation (APSI) ................................................... 6
8. Retained Jurisdiction Addendum to the Pre-Sentence Investigation Steps .................. 6
9. Quality Assurance ........................................................................................................ 7
BOARD OF CORRECTION IDAPA RULE NUMBER
None
Control Number:
324.02.01.001
Version:
4.0
Title:
Retained Jurisdiction
Page Number:
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Idaho Department of Correction
POLICY CONTROL NUMBER 324
Release of Offenders from the Custody of the Idaho Department of Correction
PURPOSE
This standard operating procedure identifies requirements and procedure for case
management of retained jurisdiction inmates (riders).
STANDARD PROCEDURES
Once the court imposes a retained jurisdiction sentence, an inmate transfers from county jail
to a male or female reception and diagnostic unit (RDU) facility for assessment, evaluation,
and placement. The retained jurisdiction sentence begins at the time of sentencing unless
otherwise stated in the court order.
1. Rider Types
Correctional Alternative Placement Program (CAPP) 90-Day Rider
This intensive substance abuse program is for moderate risk inmates. Curriculum is
typically completed in 90 days.
Traditional 120-Day Rider
This substance abuse program is for moderate risk inmates with educational needs.
Curriculum is typically completed in 120 days.
Conflict Resolution Program (CRP) 160-Day Rider
This substance abuse treatment program incorporates elements of anger management
for inmates with history of violent offenses. Curriculum is typically completed in 160
days.
Mental Health 180-Day Rider
Substance abuse treatment program designed to incorporate elements of mental health
maintenance strategies and treatment and reentry focused on the special needs of
mental health inmates. Curriculum is typically completed in 180 days.
Sex Offender 180-Day Rider
The sex offender assessment program incorporates assessment and treatment concepts
for those retained jurisdiction inmates who have been convicted of or have a history of
sex offending behavior. Substance abuse treatment is included for inmates assessing
with substance abuse need. Curriculum is typically completed in 180 days.
270-Day Rider
Intensive substance abuse program for high risk inmates. Curriculum is typically
completed in 270 days.
While programs are designed to be completed in a specific time, completion is based on
inmate responsiveness issues and progress in treatment.
Control Number:
324.02.01.001
Version:
4.0
Title:
Retained Jurisdiction
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Idaho Department of Correction
2. RDU Assessment and Evaluation
Each inmate must attend an orientation within five working days of admission into RDU.
During the RDU process, staff assess inmates in the following areas and include the
following tools:
• Medical, mental health and dental
• Education - TABE locator and other assessments as determined by staff
• Texas Christian University Drug & Alcohol Assessment
• Level of Service Inventory - Revised (LSI-R).
• STATIC-99(R) – Sex Offender Assessment Tool (if applicable)
The assessments are not conducted in any particular order. The department may conduct
additional assessments.
During assessment, the RDU case manager must review the central file, CIS, or both,
including:
• Commitment order
• Pre-sentence investigation (PSI)
• Probation supervision notes (CIS)
• Previously completed assessments
Evaluate and assess each inmate for recommendation of facility placement.
3. Retained Jurisdiction Placement Criteria
Place the inmate in an appropriate program type based on the assessment process,
placement criteria, file review, and individual needs. For inmate placement criteria, see
Retained Jurisdiction Placement Criteria form.
The RDU case manager must complete a c-note entry summarizing program placement in
the electronic system of record (CIS).
The case manager sends a Notice of Retained Jurisdiction Inmate Placement form to the
sentencing judge. This form gives notice to the court as to housing and program assignment
of the inmate. The notification form goes in section two of the central file. The department
transfers the inmate to the appropriate facility according to standard operating procedure.
4. Retained Jurisdiction Facility Case Management/Reentry Steps
Person Responsible Step
Tasks
CIS steps are in bold
Facility Orientation Staff 1 Complete facility orientation no later than 10 business days of
arrival at permanent housing facility.
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Idaho Department of Correction
Person Responsible Step
Tasks
CIS steps are in bold
Rider Case Manager
2
Within 10 business days of arrival at permanent housing
facility:
• Meet with inmate to review their program, begin
preliminary reentry process and make other referrals.
Enter record in CIS.
• Enter OMP goal(s), if not already done at RDU.
3
Complete monthly progress note (case manager contact)
in CIS indicating inmate’s progress meeting reentry
goals.
Group Facilitator or
Education Staff 4 Make progress note entry for each group participant
monthly in CIS.
Rider Case Manager
5
Meet with inmate 75 days before estimated completion date
(ECD), discuss reentry plan identifying potential residence. If
inmate has private residence option:
• Contact home verifying willingness to house inmate
and explain general rules of supervision.
• Verify all residents of the home: names, ages,
probation/parole status and relationship to inmate.
• Look up adults residing in home in Reflections to
determine parole/probation status or history.
Note: Case manager should make no more than 4
residence contact attempts in a ten-day period before
considering the plan non-viable and initiating an
alternative plan.
5a
If inmate reports no private residence option is available,
confirm by reviewing:
• PSI
• Supervision notes
• Visiting module
5b
If confirmed no private residence option is available:
• Review inmate checking account in Reflections for
deposit/spending history. If inmate does not have
money available to pay for housing, contact potential
external support resources (visitors, family, or other
individuals who have deposited funds into inmate’s
account) to verify or eliminate potential support for full
or partial financial assistance with transitional housing
costs.
• If all potential external financial support resources are
exhausted, work with inmate to submit an application
to transitional home and submit transitional funding
application for review.
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Idaho Department of Correction
Person Responsible Step
Tasks
CIS steps are in bold
6
All Rider types:
• Sixty days before ECD: enter release plan in
Reflections in probation plan module (see Entering a
Rider Release Plan into Reflections). Send email to
designated P&P district contact advising that probation
plan is in Reflections.
PPO 7
Receives notification by email probation plan is ready in
Reflections for review. Determine whether residence is
suitable within 14 calendar days; and accept or reject
residence plan.
• If accepting plan – approve in Reflections probation plan
module.
• If rejecting plan – deny plan in Reflections probation
plan module and send an email to rider case manager
with alternative housing options for case manager and
inmate’s consideration, and cut and paste into CIS as
c-note entry.
Note: If plan is rejected for same inmate more than
once, PPO staffs the case with a section supervisor
before denying any subsequent plans.
Rider Case Manager 8 Verbally notify inmate of PPO’s decision regarding residence
plan, and make c-note entry in CIS.
Case staffing should be considered a routine part of case management and should take
place as needed throughout the inmate’s incarceration during retained jurisdiction. Case
staffing should be conducted no less than once monthly, unless otherwise determined by
the facility head.
Enter staffing notes in CIS.
The inmate may or may not be present during case staffing.
5. End Case Staffing Process
The rider case manager must consult with other staff or other individuals who have had
contact with the inmate for input regarding progress, regress, and behavior during the
program before authoring the APSI.
6. Clinical Staffing
Clinical staff must be present and provide input into the recommendation in the form of a
Mental Health Discharge Summary for any inmate whose mental health level of care is
CMHS1 and above.
For those inmates that are CMHS2 and below, case managers must consult with clinical
staff on mental health issues related to the inmate’s reentry plan.
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Idaho Department of Correction
Clinical staff must also be present and provide input into the recommendation in the form of
a Sex Offender Assessment Group Discharge Summary for any inmate participating in the
Sex Offender Assessment Group (SOAG).
7. Addendum to the Pre-Sentence Investigation (APSI)
The APSI is a continuation of the pre-sentence investigation and provides information
regarding the following:
• Needs assessment and program plan recommendations
• Individual program plan
• Disciplinary actions
• Activities/Issue Summary
• Summary of probation plan
• Recommendations
The assigned case manager must prepare an APSI 21 days before ECD using the
Addendum to Presentence Investigation and Addendum to Pre-Sentence Investigation
Cover Sheet. Use the format in the coversheet for the court to review and make a final
decision. The case manager must submit the APSI to the sentencing court no more than 14
days and no less than seven days before the estimated program completion date.
In the event of serious disciplinary issues or an inmate’s refusal to program, the facility head
may immediately remove the inmate from the retained jurisdiction program and recommend
relinquishment. Send the APSI to the court within two business days of the event.
8. Retained Jurisdiction Addendum to the Pre-Sentence Investigation Steps
Person Responsible Step Tasks
CIS steps are in bold
Case Manager
1
30 days before ECD, case end staffing occurs.
• CMHS1 and SOAG requires clinical case manager
presence at end case staffing
• If recommendation is relinquishment, initiate
Relinquishment Survey
2
21 days before ECD, APSI is authored
• If TC, TC Discharge Summary completed
• If mental health CMHS1 or above, clinician completes
MH Discharge Summary
• If sex offender, clinician completes Sex Offender
Discharge Summary
3 If probation recommendation:
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Idaho Department of Correction
• Request statement from inmate for section V of the
APSI. If inmate declines to include a statement, note as
such in section V.
• Forward APSI and attachments to facility head or
designee for review and signature.
4
If relinquishment recommendation:
• Complete Relinquishment Survey. Obtain appropriate
signatures as outlined on survey.
• Send survey to research & analysis for statistical
analysis.
Facility Head or
Designee 5 Review APSI and cover letter before submission to
sentencing court.
Facility Designee 6
• Ensure APSI and required copies are mailed to court
and filed in C-file no more than 14 days and no less
than 7 days before ECD.
• Original and two copies are sent to judge with request
if any major changes are made to APSI that one copy
be returned to central records for placement in inmate’s
central file.
• One copy retained in section three of central file just
above sentencing PSI
• One copy provided to district manager of district where
inmate has his proposed release plan.
• Make entry in CIS verifying APSI has been mailed.
• Send a copy of APSI to appropriate district manager.
Rider Case Manager 7
Upon completion, enter c-note in CIS as an ‘end
summary’, and close out OMP goal. Note
recommendation in CIS.
The case manager must submit the APSI to the inmate’s sentencing judge for distribution
under Idaho Criminal Rule 32. Idaho Criminal Rule 32 restricts access to the PSI and APSI.
Check with the deputy attorney general representing the department before releasing these
documents.
9. Quality Assurance
Each facility is responsible for ensuring appropriate quality assurance reviews and
measurements are in place for each APSI written and submitted to the courts.
Each facility must assign retained jurisdiction program manager(s) to participate on a rider
review panel to meet quarterly. Each panel member provides one completed APSI for each
rider type. The review panel reviews the selected APSIs for quality content and makes
recommendations as needed for continuous quality improvement.
Control Number:
324.02.01.001
Version:
4.0
Title:
Retained Jurisdiction
Page Number:
8 of 8
Idaho Department of Correction
The panel also reviews relinquishment trend data as supplied by research & analysis from
data gathered from the Relinquishment Survey.
REFERENCES
Addendum to Pre-Sentence Investigation
Addendum to Pre-Sentence Investigation Cover Sheet
Entering a Rider Release Plan into Reflections
Mental Health Discharge Summary for Retained Jurisdiction Inmates
Notice of Retained Jurisdiction Inmate Placement
Relinquishment Survey
Retained Jurisdiction Placement Criteria
Retained Jurisdiction Placement Evaluation Form
Sex Offender Assessment Group Discharge Summary
– End of Document –