Reporting of Major Incidents

Idaho
Department
of Correction Standard
Operating
Procedure
Title:
Reporting of Major Incidents

1 of 9

105.001
Version:
6
Adopted:
08/21/1995

Chad Page, Chief of Institutions and Operations, approved this document and
it was published on 04/23/2026.
Open to the public: Yes No This document is referenced in a POST
lesson plan.
SCOPE
This standard operating procedure (SOP) applies to all Idaho Department of
Correction (IDOC) facilities, including community reentry centers (CRCs), privately
managed facilities, and probation and parole districts.
Version Summary
Version 6: This SOP renumbers previous SOP 105.02.01.001 v5.0. It has been
reformatted and information regarding Internal Incident Reviews and Serious
Incident Reviews has been moved to SOP 125.001, Serious Incident Reviews and
SOP 125.002, Internal Reviews.
TABLE OF CONTENTS
Scope ....................................................................................................... 1
Table of Contents ........................................................................................ 1
A. Statutory Authority .............................................................................. 2
B. Board of Correction IDAPA Rule ............................................................. 2
C. Governing Policy Statement .................................................................. 2
D. Purpose ............................................................................................. 2
E. Responsibility ..................................................................................... 2
F. Definitions.......................................................................................... 2
G. Standard Procedures ............................................................................ 3
1. Reporting Emergency Drills and Exercises ............................................. 3
2. Reporting Major Incidents .................................................................. 3
3. Completing a 105 Incident Notification Report ....................................... 5
4. Confidentiality ................................................................................. 7
5. Escape or Walkaway Reporting Procedures ........................................... 8
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6. Information Reports .......................................................................... 8
H. References ......................................................................................... 8

A. STATUTORY AUTHORITY
1. Idaho Code § 20-217A, Appointment of Director – Salary – Powers and Duties
2. Idaho Code § 20-219, Probation and Parole Supervision and Training – Limited
Supervision - Rulemaking
3. Idaho Code § 20-244, Government and Discipline of the Correctional Facility –
Rules and Regulations
B. BOARD OF CORRECTION IDAPA RULE
IDAPA 06.01.01.105, Victim Notifications
C. GOVERNING POLICY STATEMENT
It is the policy of IDOC to establish standard notification and reporting procedures
of major incidents to facilitate improved communication, management, and
research.
D. PURPOSE
The purpose of this SOP is to provide staff with instruction for reporting the
following:
1. Any incident or circumstance involving a contractor, staff, facility, resident,
probation and parole district, program, visitor, or volunteer that could become a
concern or is of interest to the director, deputy director, division chiefs, deputy
chiefs, the public, or the media.
2. Any incident that is a threat to the life, safety, or health of a staff member,
resident, or the public, or damage to department or private property
3. Any significant threat to the secure and orderly operation of a facility.
E. RESPONSIBILITY
None
F. DEFINITIONS
1. Client: A person who has been convicted of a crime against the laws of the
state and ordered into the care and custody of the Board of Correction. The
term client includes any use in Idaho law, Board of Correction rule, or IDOC
policy or procedure of the terms “offender(s),” or any other term referring to
a person on probation or parole supervision under the custody of the Board of
Correction.
2. Correctional Management System (CMS): a digital platform used by
correctional agencies to store, manage, and analyze comprehensive data
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about individuals throughout their entire criminal justice process, including
intake, sentencing, incarceration, parole, and probation, allowing for informed
decision-making regarding their supervision and rehabilitation. This includes
systems such as Reflections, CIS, and Atlas.
3. Facility: A building or residence—including the property and land where the
building or residence is located—owned, leased, operated, or managed by the
Board or Department.
4. Resident: A person who has been convicted of a crime against the laws of
the state and ordered into the care and custody of the Board of Correction.
Resident includes any use in Idaho law, Board of Correction rule, or IDOC
policy or procedure of the terms “offender(s),” “prisoner(s)”, “inmate(s)”,
“incarcerated person(s)”, or any other term referring to a person residing in a
correctional facility in the care and custody of the Board of Correction.
5. Staff: Any employee, volunteer, intern, or other authorized person who
provides specific services, as assigned or requested by a superior, to meet
Department tasks.
G. STANDARD PROCEDURES
1. Reporting Emergency Drills and Exercises
Emergency drills and exercises are reported using the instructions found in SOP
507.02.01.001, Emergency Preparedness.
2. Reporting Major Incidents
a. The following incidents require a 105 Incident Notification Report, often
referred to as a ‘105 Report’:
Note: For confidentiality requirements see section G.4.
i. Accidents involving State of Idaho vehicles that cause personal injury or
property damage greater than $1000 or both
ii. Arrest or target of a criminal investigation by law enforcement of staff,
visitor, or contract provider
iii. Battery of staff by anyone under IDOC supervision
iv. Discharge of a firearm other than for training purposes
v. Disturbances or other individual or group actions that threaten the orderly
and secure operation of a facility
vi. Escape/walkaway or attempted escape/walkaway
vii. Fire, arson, or attempted arson at any correctional facility or probation
and parole district office
viii. Incident involving anyone under IDOC supervision or occurring on State
of Idaho property that causes death or life-threatening injury of a
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resident, staff, or member of the general public
1) A 105 Incident Notification Report is not required for a person under
community supervision who dies of natural causes.
ix. Any rape or sexual assault
x. Use of department-issued long-term restraint systems.
xi. Theft, destruction, or loss of State of Idaho property that results in a loss
greater than $1000
xii. Alternative meal service
xiii. Assault or battery between persons in the physical custody of IDOC
xiv. Accidental injury requiring medical attention (staff, contractor, visitor,
resident, etc.)
xv. Bomb threat
xvi. Hazardous materials incident or condition that requires contact with or
reporting to a regulatory agency
xvii. Any discrepancy in key accountability for facilities that house residents
classified as medium or higher custody.
xviii. Physical plant or utility problems that cause a disruption to the normal
operations of an IDOC facility or district office
xix. Search, seizure, or other discovery of major contraband, such as drugs,
firearms or other weapons, or any other item deemed significant or
unusual in a correctional facility or probation and parole district office
xx. Search of a resident’s visitor or the visitor’s car
xxi. Sexual activity between residents
xxii. Sexual assault allegations (attempted rape or other non-consensual
sexual activity)
xxiii. Severe utility outage or other facility problem (for example, a power
outage lasting more than one hour or a utility failure in severe weather
conditions)
xxiv. Suicide attempt by a resident
xxv. Suicide watch placement and removal from suicide watch placement
xxvi. Lost or found tools at a medium or close custody facility or at a
minimum custody or CRC adjacent to a medium or close custody facility
xxvii. Unscheduled medical transport
xxviii. Use of force (planned or reactive) (see SOP 109.00.01.001, Use of
Force)
xxix. Life-safety or security issue involving contract staff (see SOP
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147.06.06.001, Contract Management: General).
Note: Probation and parole officers (PPOs) and their supervisors are not required
to submit a 105 Incident Notification Report when a weapon is drawn unless the
weapon is pointed at a person. Reporting the use of a weapon is described in SOP
109.00.01.001, Use of Force.
3. Completing a 105 Incident Notification Report
a. When an incident occurs, the staff member in charge, such as district
manager, section supervisor, CRC manager, warden, deputy warden, primary
staff involved, or shift commander is responsible for completing a 105
Incident Notification Report as soon as possible but no later than 10:00 a.m.
(Mountain Time) the next working day using the following steps, in the order
provided:
i. From the Electronic Department of Correction (EDOC) homepage, locate
and select the hyperlink identified ‘Submit a 105’.
1) Alternatively, you can download and complete the Word version of the
105 Incident Notification Report.
ii. Complete the form being careful to select the correct information in each
applicable section.
iii. When the 105 Incident Notification Report is completed, select ‘submit’.
iv. Check your email; you should have a copy of the 105 Report in your
inbox.
v. You may forward a copy of the 105 Report to your facility management
team.
b. Send only one 105 Incident Notification Report per incident. If there is a need
for additional information, use 105 Incident Report Supplement.
c. 105 Report Content
i. A 105 Report is a notification and brief summary of an event. A 105 Report
does not replace Information Reports, which usually have more details.
Clear, concise, and descriptive writing is the goal when creating a 105
Report. A 105 Report will give IDOC leadership a good understanding of
the incident using basic report information: who, what, when, where, and
how, but should avoid long narratives. Use first person and active voice
and avoid using vague language.
ii. Examples
1) Don’t write: Resident Jones was tearing up his cell.
a) Do write: Resident Jones broke the sink off the wall.
2) Don’t write: This officer was trying to place restraints on the subject
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when he attempted to hit this officer in the face.
a) Do write: I was trying to place restraints on resident Jones when he
tried to punch me in the face.
3) Don’t write: A home visit was attempted when a dog attacked and was
sprayed with OC.
a) Do write: I was conducting a home visit on client Jones. A pit bull
ran from the side of the house and bit at my leg. I sprayed the dog
with OC.
4) Don’t write: This officer was going to conduct a home visit on a newly
assigned client and was traveling eastbound on Main Street at
approximately 15:00 hours when a blue Toyota passed going the
opposite direction. This officer recognized client Jones driving the
Toyota. Client Jones does not have a valid Idaho driver’s license. This
officer turned around and followed client Jones, but client Jones began
to drive at a high rate of speed. This officer radioed local law
enforcement.
a) Do write: I saw client Jones driving on Main Street. Jones does not
have a driver’s license. When I turned around, Jones sped away. I
did not give chase, but radioed law enforcement. A city police
officer spotted Jones a few minutes later. After a high-speed chase,
police stopped and arrested Jones. Police reported no injuries or
accidents.
d. Prison Rape Elimination Act (PREA) and Other Situations that will be
Investigated
i. When writing a 105 Report on a situation that will be investigated as a
criminal or Disciplinary Offense Report (DOR)-related offense, do not use
subjective language or language that draws a conclusion. Select the type
of incident that best describes the situation at the time of the incident.
The investigation may conclude that the situation was more or less
serious than originally thought; however, the purpose of the 105 Report
is to alert leadership staff of a serious event. The type of event and
location or status of the residents involved give IDOC leadership an idea
of the seriousness of the incident.
ii. Example 1:
1) The type of incident selected was ‘rape’.
2) The narrative reads: Officer Clark observed resident Jones #10001
and resident Smith #10002 engaged in a sexual act. Resident Smith
#10002 was taken to medical and then transported to the hospital.
Resident Jones #10001 is in SPI. Shift commander Harris notified
Idaho State Police. ISP is investigating the incident.
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3) Based on this information, IDOC leadership personnel immediately
know this is a serious situation. However, the information is limited to
the facts without subjective language.
iii. Example 2:
1) The type of incident selected was ‘sexual activity’.
2) The narrative reads: Officer Clark observed resident Jones #10001
and resident Smith #10002 engaged in a sexual act. Residents Smith
#10002 and Jones #10001 are in SPI.
4. Confidentiality
When reporting incidents, staff must not include confidential information.
a. Residents
i. Specific information regarding a resident’s medical history, diagnosis, and
treatment are confidential. When reporting incidents involving medical
issues, such as an unscheduled medical transport, staff must limit the
information to that which is observable. Do not include diagnostic
information received from medical or hospital staff, or information
regarding the resident’s prior medical history.
ii. Acceptable example: “Resident Smith complained to the unit officer of
chest pain. Medical staff checked resident Smith and requested an
ambulance. An ambulance transported the resident to the emergency
room, and Officer Jones accompanied him. Smith was admitted to the
hospital.”
b. Staff
i. Do not include the names of staff when there are allegations of staff
misconduct or other situations that could involve a personnel action or
investigation. Provide general information, without the names of staff.
Include information regarding how the incident is being handled, who has
been notified, etc.
ii. Acceptable examples: “A correctional officer was arrested for DUI while off
duty. I telephoned the facility head.” Or, “A resident alleges having a
sexual relationship with a correctional officer. I telephoned the facility
head and administrative duty officer.”
c. Public and Staff Medical Information
i. If an incident involves the medical conditions of a member of the public or
staff, do not include the person’s name. These incidents can be reported
without citing details that might violate privacy laws.
ii. Acceptable examples: “During visiting, a visitor collapsed and appeared to
have a seizure. Medical staff responded and then requested an
ambulance. Before the ambulance arrived, the visitor had regained
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consciousness. The ambulance transported the visitor to the hospital.” Or,
“A family member called to say that resident Jones’ mother was near
death at a local hospital. Security staff called the hospital and confirmed
the patient was in critical condition. The facility head approved transport
for resident Jones to visit. Resident Jones was returned to the facility
without incident.”
5. Escape or Walkaway Reporting Procedures
a. If a resident escapes or walks away from the custody of the IDOC, clear and
consistent communication with law enforcement, IDOC administration, and
media are critical to public safety and to the capture of the escapee or
walkaway. In addition to incident procedures outlined in this SOP, staff such
as shift commanders, facility duty officers, investigators, facility heads, CRC
managers (or sergeants), and chiefs and deputy chiefs of the prisons and
probation and parole divisions (as applicable) shall follow the processes
described in SOP 117.01.01.001, Escape/Walkaway Response.
b. The facility head selects a staff member at the facility who is responsible for
emailing daily briefings to the director and deputy director of the IDOC and
the chief of the prisons or probation and parole division (as applicable) until
the resident is caught or IDOC leadership determine that daily briefings are
no longer beneficial.
c. The IDOC public information officer (PIO) is responsible for coordinating the
release of information to the media in conjunction with the director or
government relation advisor and the chief or deputy chiefs of the applicable
division.
6. Information Reports
a. All staff involved in or witnessing an incident must immediately report the
incident to a supervisor such as a shift commander, CRC manager, district
manager, etc. In addition, the staff must complete an Information Report
before the end of the workday.
b. Supervisors can require an Information Report for any issue that may arise.
Information reports must be clear, concise, accurate, and complete.
c. In probation and parole districts, incidents or issues may be documented
using an Information Report if requested by a supervisor but are most often
documented in the CMS.
H. REFERENCES
1. Forms
a. 105 Incident Notification Report (electronic)
b. 105 Incident Notification Report (Word)
c. 105 Incident Report Supplement
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d. Information Report
2. Cited Documents
a. SOP 109.00.01.001, Use of Force
b. SOP 117.01.01.001, Escape/Walkaway Response
c. SOP 125.001, Serious Incident Reviews
d. SOP 125.002, Internal Reviews
e. SOP 147.06.06.001, Contract Management: General
f. SOP 507.02.01.001, Emergency Preparedness
– End of Document –