HomeMy WebLinkAboutTermination of Probation or Parole SupervisionIdaho
Department of
Correction
Standard
Operating
Procedure
Title:
Termination of Probation or Parole
Supervision
Page:
1 of 6
Control Number:
701.04.02.017
Version:
3.0
Adopted:
10-09-2001
Terry Kirkham, chief of the division of Probation and Parole , approved this
document on 09/04/2015.
Open to the public: Yes
SCOPE
This standard operating procedure (SOP) applies to all division of Probation and Parole staff
members involved in the supervision and management of offenders who are under the
jurisdiction of the Idaho Department of Correction (IDOC), Division of Probation and Parole.
Revision Summary
Revision date (09/04/2015) version 3.0: Update to current format, update titles and division
names, clarify and update content throughout.
TABLE OF CONTENTS
Scope ........................................................................................................................................ 1
1. Closing Reports ................................................................................................................ 2
2. Termination of Probation .................................................................................................. 3
3. Offender Initiated Request for Termination: .................................................................... 4
4. Termination of Parolee ..................................................................................................... 4
5. Intrastate Discharge Reports ........................................................................................... 6
BOARD OF CORRECTION IDAPA RULE NUMBER 701
Probation and Parole Supervision.
POLICY CONTROL NUMBER 701
Probation and Parole Services
Control Number:
701.04.02.017
Version:
3.0
Title:
Termination of Probation or Parole
Supervision
Page Number:
2 of 6
Idaho Department of Correction
PURPOSE
The purpose of this standard operating procedure (SOP) is to provide guidelines and
procedures for the consideration and application for the termination of a probation or parole
period of supervision.
RESPONSIBILITY
Chief of the Division of Probation and Parole
The chief of the Division of Probation and Parole (or designee) is responsible for
overseeing probation and parole services and for ensuring district managers and
supervisors comply with this SOP.
District Managers and Supervisors
District managers and supervisors are responsible for implementing this SOP and for
ensuring probation and parole officers (PPOs) are following the guidelines and
procedures provided herein. In addition, all managers and supervisors will be required to
read this SOP annually.
Probation and Parole Officers
PPOs are responsible for practicing the guidelines and procedures provided herein. In
addition, all PPOs will be required to read this SOP annually)
GENERAL REQUIREMENTS
Probationers and parolees shall be considered for early termination once they are in
compliance with the terms of their supervision and all conditions are satisfied. (See section
2 and section 3, as applicable, for more details.)
Low-risk classification cases must be reviewed by the assigned officer every six (6) months
for early termination.
PPOs shall submit at least two (2) termination requests per month; the exception being
when the PPO does not have two (2) offenders who meet the requirements for early
termination
1. Closing Reports
The PPO shall prepare Appendix A, Discharge Summary on all probationers and parolees
determined to have satisfied the terms and conditions of supervision.
The report should provide information on the following:
Housing history while under supervision.
Employment history while under supervision.
Criminal record check.
Community treatment goals and response to case planning.
Substance abuse testing: report each testing date and results of each test. For
those tests initiated by treatment providers and not entered in CIS, the PPO shall
provide a general overview of substance abuse testing.
LSI Assessment Information.
Compliance with court ordered conditions.
Control Number:
701.04.02.017
Version:
3.0
Title:
Termination of Probation or Parole
Supervision
Page Number:
3 of 6
Idaho Department of Correction
Restitution, Fees and Fines.
Narrative: the PPO shall provide a brief summary of the probationer/parolee ’s
overall compliance and behavior adjustment under supervision. The PPO shall
provide a recommendation for early discharge to the court or Parole Commission.
All Discharge Summary and Recommendation reports must be reviewed and signed by the
district manager or section supervisor (or designees).
2. Termination of Probation
For termination of probation, use the following process steps.
Functional Roles and
Responsibilities Step
Tasks
CIS steps are in bold
Probation and Parole
Officer (PPO) 1
Ensure all of the following :
That the offender has met all of his sentencing
requirements. (This includes the minimum amount of
time required by the court that the offender shall be
under supervision.)
A criminal records check through NCIC/ILETS
indicates no new criminal activity while under
supervision.
That the offender has complied with the conditions of
his supervision.
That the offender’s adjustment under supervision has
been satisfactory.
That no known circumstances precluding early
termination consideration exist.
That all of the offender’s financial obligations have
been satisfied.
Note: If any of the above criteria disqualifies the offender,
the process ends here.
PPO 2
Prepare and submit Appendix A Discharge Summary
Report (and attachments if required) to the district manager
or section supervisor (or designees).
District Manager or
Section Supervisor 3
Review the report for completeness and accuracy.
If report is complete and accurate – Sign the report and
return it to PPO.
If report is not complete and accurate – Do not sign the
report. Return it to the PPO for revision or reject the
request in full.
PPO 4
If approved – Submit the report to the court,
prosecuting attorney, and the probationer’s attorney of
record. If there is no attorney on record, a copy shall
be given to the probationer.
If not approved – Return to step 1 or 2 (as applicable)
or proceed to step 5.
Control Number:
701.04.02.017
Version:
3.0
Title:
Termination of Probation or Parole
Supervision
Page Number:
4 of 6
Idaho Department of Correction
Functional Roles and
Responsibilities Step
Tasks
CIS steps are in bold
District Manager or
Section Supervisor 5
Document in the Corrections Integrated System (CIS)
as a case update the following:
The submission of Appendix A, or
The reason for the rejection.
For further assistance with CIS, see your designated CIS super user.
Note: If the court denies the request for discharge, the PPO shall notify the probationer and
consider the probationer for transfer to the Limited Supervision Unit.
3. Offender Initiated Request for Termination:
When a probationer submits a request for termination to the court, the assigned PPO shall
comply with the criteria in sections 1, and 2. The assigned PPO will include a
recommendation as to whether or not the probationer should be discharged from
supervision.
4. Termination of Parolee
The Idaho Commission of Pardons and Parole’s rules for time served on parole are as
follows:
Nonviolent Crimes — Offenders convicted of a nonviolent crime must serve at least
one (1) year on parole.
Sex/Violent Offenses — Offenders convicted of a sex offense or a violent offense
must serve at least one-third (1/3) of their remaining sentence on parole.
Life Terms — Offenders sentenced to a life term must serve at least five (5) years
on parole.
Control Number:
701.04.02.017
Version:
3.0
Title:
Termination of Probation or Parole
Supervision
Page Number:
5 of 6
Idaho Department of Correction
For the termination of supervision of a parolee, use the following process steps.
Functional Roles and
Responsibilities Step
Tasks
CIS steps are in bold
Probation and Parole
Officer (PPO) 1
Ensure all of the following :
That the Idaho Commission of Pardons and Parole’s
rules for time served has been met.
A criminal records check through NCIC/ILETS indicates
no new criminal activity while under supervision.
That the offender has complied with the conditions of
his supervision.
That the offender’s adjustment under supervision has
been satisfactory.
That no known circumstances precluding early
termination consideration exist.
PPO 2
Prepare and submit Appendix A, Discharge Summary
Report, to the district manager or section supervisor (or
designees).
District Manager or
Section Supervisor 3
Review the report for completeness and accuracy.
If report is complete and accurate – Sign the report and
return it to PPO.
If report is not complete and accurate – Do not sign the
report. Return it to the PPO for revision or reject the
request in full.
PPO 4
If approved – Submit the report to Idaho Commission
of Pardons and Parole for consideration.
If not approved – Return to step 1 or 2 (as applicable)
or proceed to step 5.
District Manager 5
Document in the Corrections Integrated System (CIS)
as a case update the following:
The submission of Appendix A, or
The reason for the rejection.
Note: When received, the Idaho Commission of Pardons
and Parole’s decision must also be documented.
For further assistance with CIS, see your designated CIS super user.
Control Number:
701.04.02.017
Version:
3.0
Title:
Termination of Probation or Parole
Supervision
Page Number:
6 of 6
Idaho Department of Correction
5. Intrastate Discharge Reports
The PPO will complete all of the requirements listed in section 1.
The supervising dis trict will to the district manager of the district of origin.
The district manager or section supervisor in the district of origi n will ensure the
closing reports (see section 1) are properly completed and are forwarded to the
appropriate authority)
DEFINITIONS
Community Supervision: The regular, systematic control and guidance of offenders who
are (1) placed on probation or parole or (2) under the jurisdiction of the courts and/or
Commission of Pardons and Parole.
Termination: The discontinuance of probation or parole supervision prior to the scheduled
release date because the offender's performance exceeds earlier expectations.
Intrastate Transfer: The transfer of a case from one district to another in the State of Idaho.
Offender: A person under the legal care, custody, supervision, or authority of the Board,
including a person within or without the State pursuant to agreement w ith another state or
contractor.
Parolee: An offender who (1) is released from a facility by the paroling authority prior to the
completion of his sentence, (2) agrees to comply with certain conditions established by the
paroling authority, and (3) remains under the control of a probation and parole officer (PPO)
for the established period of supervision.
Probationer: An offender who the courts allow to continue to live and work in the
community--instead of being sent to prison--while being supervised by a probation and
parole officer (PPO) for an established period of time.
REFERENCES
Appendix A, Discharge Summary Report
Department Policy 701, Probation and Parole Services
– End of Document –
Idaho Department of Correction
Discharge Summary Report
Appendix A
SOP 701.04.02.017
Choose an item.
Offender Name: Offender IDOC
Offender IDOC Number: Offender IDOC
Supervision Level: Limited Supervision
Jurisdictional Authority: Jurisdictional Authority
P&P Officer: PO Name.
Condition Compliant:
Meets IDOC Requirements for Early
Discharge:
Sentencing Information:
Crime: Click here to enter text. Judge: Judge Case Number:
Case #.
Sentence Date:
Sentence Date.
County:County Sentence:
Min/Max
Full Term Release Date:
FTRD
Pending Crime Information:
Charge(s): County:
Choose an item.
Housing History:
Address : Start: End: Current Exit Reason
Address: Start: End:
Employment
Employer: Start Date End Date: Exit Reason
Community Treatment Goals:
Start Date: End Date: Functional Domain: Treatment Provider:
Response to Case Planning:
Substance Abuse Testing: (please note that the information contained therein is only the information that
has been made to the Department of Correction by staff and service provider report. This list may not be
exhaustive)
Date of Test: Result: If positive, which substances
Idaho Department of Correction
Discharge Summary Report
Appendix A
SOP 701.04.02.017
Assessment Information (LSI-R):
Functional Area Initial Score Test Date Current Score Test Date
Total Score Date. Date.
Criminal History Score Score
Education/Employment Score Score
Financial Score Score
Accommodations Score Score
Leisure/Recreation Score Score
Companions Score Score
Alcohol/Drug Score Score
Family/Marital Score Score
Attitudes/Orientation Score Score
Emotional Personal Score Score
Restitution, Fees & Fines
Amount Ordered Date of Last Payment Balance Owed
Restitution
Fees and Fines
Request Narrative:
Idaho Department of Correction
Discharge Summary Report
Appendix A
SOP 701.04.02.017
I declare under penalty of perjury pursuant to the law of the State of Idaho that the foregoing is true and correct.
Date ________________________________________
Name
Review and Approved By:
Date _________________________________________
Name
Filed with the Court and Copies Provided to:
Defendant/Defense Counsel: Defense Counselor Name
Prosecutor: Prosecuter Name
Judge (Courtesy Copy): Judge
On Date Filed with Courts, and copies provided