Resident Drivers

Idaho
Department
of Correction Standard
Operating
Procedure
Title:
Resident Drivers

1 of 8

614.001
Version:
2
Adopted:
07/08/2014

Brian Underwood, Chief of the Probation & Parole Division, approved this
document and it was published on 02/04/2026.
Open to the public: Yes No
SCOPE
This standard operating procedure (SOP) applies to Idaho Department of
Correction (IDOC) staff and residents at community reentry centers (CRCs).
Version Summary
Version 2: Replaces, revises, and renumbers SOP 614.26.01.001 v1.0. Updated to
reflect current terminology; details added regarding GPS and cameras for driver
safety, and the verification process for a resident to receive a valid license to
operate a state vehicle.
TABLE OF CONTENTS
Scope ....................................................................................................... 1
Table of Contents ........................................................................................ 1
A. Statutory Authority .............................................................................. 2
B. Board of Correction IDAPA Rule ............................................................. 2
C. Governing Policy Statement .................................................................. 2
D. Purpose ............................................................................................. 2
E. Responsibility ..................................................................................... 2
F. Definitions.......................................................................................... 2
G. Standard Procedures ............................................................................ 3
1. Introduction .................................................................................... 3
2. Documentation ................................................................................ 3
3. Procedure for Issuing an Restricted Driving Permit. ................................ 3
4. Procedure for Removing Driver’s License Restriction ............................... 5
5. Driver Safety ................................................................................... 5
6. Collision or Traffic Violation ................................................................ 6
7. Termination of a Resident Driver ......................................................... 7
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H. References ......................................................................................... 7

A. STATUTORY AUTHORITY
1. Idaho Code § 20-217A, Appointment of Director – Salary – Powers and Duties
2. Idaho Code § 20-219, Probation and Parole Supervision and Training – Limited
Supervision - Rulemaking
3. Idaho Code § 20-244, Government and Discipline of the Correctional Facility –
Rules and Regulations
B. BOARD OF CORRECTION IDAPA RULE
None
C. GOVERNING POLICY STATEMENT
It is the department’s policy to reduce recidivism by having and maintaining
community reentry centers to allow eligible minimum custody residents the
opportunity to reenter and work in the community before release from custody.
D. PURPOSE
To establish requirements and procedure for residents operating department
vehicles while assigned to a community reentry center.
E. RESPONSIBILITY
1. Community Reentry Center Manager
The community reentry center manager is responsible for ensuring staff and
residents under their authority comply with the requirements of this SOP
including designating the decision-making authority under its procedures.
F. DEFINITIONS
1. Community Reentry Center Manager: The person designated by the chief of
the Probation & Parole Division to oversee, manage, or operate a CRC.
2. Correctional Management System (CMS): a digital platform used by
correctional agencies to store, manage, and analyze comprehensive data about
individuals throughout their entire criminal justice process, including intake,
sentencing, incarceration, parole, and probation, allowing for informed decision-
making regarding their supervision and rehabilitation. This includes systems
such as Reflections, CIS, and Atlas.
3. Resident: A person who has been convicted of a crime against the laws of the
state and ordered into the care and custody of the Board of Correction.
Resident includes any use in Idaho law, Board of Correction rule, or IDOC policy
or procedure of the terms “offender(s),” “prisoner(s)”, “inmate(s)”,
“incarcerated person(s)”, or any other term referring to a person residing in a
correctional facility in the care and custody of the Board of Correction.
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G. STANDARD PROCEDURES
1. Introduction
a. The CRC manger may authorize an eligible resident to operate a state
vehicle as permitted in this SOP.
b. To operate a department vehicle, a resident must have a valid Idaho driver’s
license. A resident who receives authorization to operate a state vehicle
must do so in compliance with this SOP and federal, state, and local laws.
c. Residents are not authorized to have a driver’s license in their possession. If
a resident is required to drive in the scope of their employment, the
resident’s employer must request, in writing, that the resident receive an
IDOC Restricted Driving Permit.
2. Documentation
Staff at each community reentry center must keep a log of:
a. Driving permits issued
b. Resident’s name
c. IDOC identification number
d. Driver’s license number and expiration date
e. Permit issued date
f. Permit canceled date
3. Procedure for Issuing an Restricted Driving Permit
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Functional Roles
and Responsibilities Step Tasks
ILETS Operator/
Staff 1
1. Before hiring a resident as a driver, check the
resident on ILETS for the resident’s driving
record for the last five years.
The following conditions disqualify the resident
from driving:
a. One or more DUI convictions
b. One or more reckless or inattentive driving
convictions
c. Instant offense is a DUI conviction
d. Conviction for eluding in a motor vehicle
e. If the resident requires a SR22 Insurance
Form
2. Ensure the resident has a valid Idaho driver’s
license or is eligible to have one reinstated or
issued.
CRC Manager or
designee 2
Before approving, review the ILETS information,
Presentence Investigation Report, and state
repository for vehicle related incidents.
Facility Sergeant 3
Interview the resident driver candidate,
discussing history, experience, and qualifications,
and reviewing department expectations.
Facility Sergeant or
Designee
4
Ensure that new drivers ride along with an
experienced resident driver for one to two weeks
before receiving a permit. Determine the length
of time based on the resident’s knowledge of
area.
5 Complete the Restricted Driving Permit. Fill out all
fields within the permit electronically and print.
6
Sign, date, and send the completed Restricted
Driving Permit to Idaho Transportation
Department, Attn: Driver Services “Suspension
Unit” via fax or email. Maintain the original for
facility records.
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7 Document all pertinent information into the
facility’s Work Release Drivers Permit Log.
8
Ensure the approved new resident driver
completes a two-week training period with an
experienced driver and is tested by the sergeant
or designee using staff ride-along Driver
Checklist.
4. Procedure for Removing Driver’s License Restriction
a. The facility sergeant or designee must remove the driver’s license restriction
from a resident driver if the resident is:
i. Released from custody
ii. Transferred out of the facility
iii. No longer permitted or needed to drive facility vehicles due to a vehicle
accident for which the resident driver is cited or at fault, disciplinary
action, transfer to work release, or at the discretion of the CRC manager.
b. Please note: If no one releases the restriction, the resident’s license remains
restricted with the Idaho Department of Transportation.
Functional Roles
and Responsibilities Step Tasks
Facility Sergeant or
Designee
1
Obtain the original Restricted Driving Permit for
the resident who is no longer driving a
department vehicle and complete the ‘Remove
Restriction’ portion.
2
Sign, date, and send to the Idaho Transportation
Department, Attn: Driver Services “Suspension
Unit” via fax or email.
3 Record completion in the facility’s Work Release
Drivers Permit Log.
5. Driver Safety
a. CRC staff must conduct random urine analysis tests and alcohol breathalyzer
tests on 10% of all resident drivers each month. Staff conducting the test
must enter the results in the CMS.
b. Resident drivers are responsible for immediately reporting any vehicle
maintenance issues to their supervisor.
c. The CRC manager is responsible for ensuring all state vehicles driven by
residents are equipped with tracking and monitoring device(s). They will be
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responsible for the implementation of a staff monitoring system.
d. The facility sergeant or designee uses the GPS fleet tracking device and
interior monitoring devices to ensure driver safety through daily monitoring
and reviewing of a wide range of driver behaviors events including critical,
major, moderate, and minor violations.
e. To allow for timely intervention, the monitoring system must be configured to
send real-time alerts when the following events occur. Additional events can
be added for real-time alerts at the discretion of the CRC manager or
designee.
i. Hard acceleration
ii. Hard braking
iii. Smoking/Vaping
iv. Phone distractions
v. Seatbelt unfastened
vi. Rollings stops
vii. Speeding
f. When staff receive an alert for a violation from the monitoring system, staff
will review video and follow up with resident based on the findings, including
for any discipline or corrective action.
g. The facility sergeant or designee must facilitate a driver safety meeting once
a month with all resident drivers in the facility. Areas to be covered may
include:
i. Road safety and laws
ii. Weather factors
iii. Attentive driving
iv. Dress and appearance
v. Vehicle care
vi. Driver education and skills
vii. Defensive driving video
The staff conducting this must enter notes in the CMS.
h. Corporals and above must conduct quarterly ride-alongs with each approved
resident driver. The staff conducting this must enter notes in the CMS.
6. Collision or Traffic Violation
a. Collisions
i. Resident drivers involved in a collision must immediately stop at the
scene and give assistance if needed.
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ii. Resident drivers must cooperate with law enforcement authorities and
involved parties.
iii. Resident(s) must notify the facility via radio, if possible, or have law
enforcement contact the facility.
iv. Facility medical staff (or On Call Medical Staff for after hours) must be
notified to check all vehicle passengers upon return to the facility.
v. CRC staff must train resident drivers on the State of Idaho Auto Accident
Report Guide. If a collision occurs, resident drivers must follow each step
of the guide and gather information to complete required forms or
reports.
vi. If a CRC staff member is available, they should report to the scene to
take pictures and assist with completing the State of Idaho Auto Accident
Report Guide.
vii. Unless law enforcement holds the vehicle, the staff member on scene will
assess the damage and determine if the vehicle can be driven to the
facility or must be towed to the facility or to the location determined by
the CRC manager.
viii. If a resident driver is involved in any collision, CRC staff or medical
staff must take a urine analysis and breathalyzer sample from the
resident driver upon their return to the facility. Staff must record the test
results in the CMS, accident report, and incident or information report
according to standard procedure.
ix. A resident involved in a collision whether driver or passenger must give a
written statement to be included with the incident or information report.
x. A 105 Incident Notification Report must be filed in accordance with SOP
105.02.01.001, Reporting of Major Incidents.
b. Traffic Violations: Resident drivers are responsible for all violations or tickets
received while driving and must notify CRC staff as soon as possible after
receiving any moving citation.
7. Termination of a Resident Driver
a. CRC staff members have discretion to suspend or terminate a resident driver
at any time.
b. A resident driver may receive disciplinary action for any offense according to
policy or standard operating procedure.
H. REFERENCES
1. Forms
a. 105 Incident Notification Report (EDOC | Word)
b. Driver Checklist
c. Restricted Driving Permit
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d. Work Release Driver Agreement
2. Cited Documents
a. Auto Accident Report Guide (Idaho Department of Administration, Risk
Management) [Electronic: https://form.jotform.com/242266714332049]
[PDF: https://risk.adm.idaho.gov/docs/Forms/AutoAccidentGuide1.pdf ]
b. SOP 105.02.01.001, Reporting of Major Incidents
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