HomeMy WebLinkAboutProgram Management for InmatesIdaho
Department of
Correction
Standard
Operating
Procedure
Title:
Program Management for Inmates
Page:
1 of 16
Control Number:
607.26.01.014
Version:
6.0
Adopted:
12-18-2010
Chad Page, chief of the Division of Prisons, approved this document on 05/23/2019.
Open to the public: Yes
SCOPE
This standard operating procedure (SOP) applies to any Idaho Department of Correction
(IDOC) staff member, to include contract staff and subcontractors, involved in the program
management of inmates.
Revision Summary
Revision date (05/23/2019) version 6.0: Updated terminology, clarified placement criteria for
various programs, revised program manager duties, and added quality assurance process
information.
TABLE OF CONTENTS
Board of Correction IDAPA Rule Number 607 ............................................................................ 2
Policy Control Number 607 ........................................................................................................ 2
Purpose ..................................................................................................................................... 2
Responsibility ............................................................................................................................. 2
Standard Procedures ................................................................................................................. 3
1. General Statement ............................................................................................................... 3
2. Inmate Assessments ............................................................................................................ 3
3. Programs ............................................................................................................................. 4
4. Program Completion Criteria ................................................................................................ 8
5. Program Documentation ...................................................................................................... 8
6. Program Exception Request (PER) ...................................................................................... 8
7. New Ancillary Program Request ........................................................................................... 9
8. Program Delivery ................................................................................................................10
9. Training Standards ..............................................................................................................10
10. Inmate Program Management Priorities ..............................................................................11
11. Refusals and Removals ......................................................................................................11
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12. Program Management .........................................................................................................12
13. Case Management ..............................................................................................................12
14. Parole Hearing Preparation .................................................................................................13
15. Parole Hearing: ...................................................................................................................14
16. Post-Parole Hearing ............................................................................................................14
17. Quality Assurance ...............................................................................................................15
18. Reporting ............................................................................................................................15
Definitions .................................................................................................................................16
References ...............................................................................................................................16
BOARD OF CORRECTION IDAPA RULE NUMBER 607
Public Participation in Program Activities
POLICY CONTROL NUMBER 607
Correctional Education and Programs
PURPOSE
The purpose of this standard operating procedure (SOP) is to establish guidelines and
requirements for inmate program management.
RESPONSIBILITY
Division of Prisons Chief
The division of prisons chief is responsible for the following:
• Approving the tools used to assess and screen inmates
• Appointing a program and placement manager
Division of Prisons Deputy Chief
The division of prisons deputy chief is responsible for the following:
• Approving appointments of all program managers
• Reviewing all requests for correctional case managers exempted from general case
management duties for special assignments, for example reception and diagnostic
unit (RDU) staff
• Ensuring that facilities meet the standards set forth in this SOP
Division of Probation and Parole Deputy Chief
The division of probation and parole deputy chief is responsible for ensuring that
community reentry centers meet the standards set forth in this SOP.
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Facility Heads
Facility heads are responsible for implementing this SOP and ensuring that staff
members practice the provisions provided in it.
Division of Prisons Quality Assurance Manager
The division of prisons quality assurance manager (hereafter called quality assurance
manager) is responsible for the following:
• Providing program exception review (PER) review and approval
• Conducting program grant management
• Managing program contracts
• Overseeing operational audits
• Coordinating the program audit process
• Providing quality assurance audits on assessments
• Providing monthly reports for leadership on individual facility capacity for case
management and group facilitation
Program Managers
Program managers are responsible to supervise case managers and oversee program
delivery and case management in their respective facilities.
STANDARD PROCEDURES
1. General Statement
The department provides inmates access to programming for a successful transition into the
community. Inmates must have an opportunity to complete programming by completion of
their fixed sentence or their earliest possible release date.
2. Inmate Assessments
The department uses assessments to place inmates in programs best suited to meet their
needs and reduce the risk of recidivism. Only employees trained and/or certified to
administer assessments will conduct them. Assessments are conducted on incoming
inmates (See SOP 301.02.01.001, Reception and Diagnostic Procedures for Inmates,) and
during inmates’ confinement in accordance with this SOP. The department uses the
following assessments:
Level of Service-Revised (LSI-R™)
LSI-R™ is designed to identify an inmate’s criminogenic needs and risk of re-offending.
The assessment must be conducted through a structured interview with the inmate and
additional information such as police reports, arrest records, presentence reports;
collateral contact with family, friends, victims, and employers must be used when
available.
If an inmate has not had an LSI-R™ completed within 60 days of entry at a reception
diagnostic unit (RDU), RDU staff must complete an LSI-R™ assessment and document
it in the Offender Management System.
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The case manager must update the LSI-R™ if it will be more than five years old at the
time of the inmate’s parole hearing.
Static-99R
The Static-99 is designed to assess risk of sexual recidivism among adult males who
already have been charged or convicted of at least one sexual related offense against a
child or non-consenting adult.
Test of Adult Basic Education (TABE)
The TABE is designed to assess the knowledge and skills of adult learners.
Violent Risk Appraisal Guide-Revised (VRAG-R)
The VRAG-R is designed to estimate the probability of violent recidivism for male
inmates. A VRAG will be completed for all male term inmates who have been convicted
of a violent offense or a sexual offense within the last ten years.
3. Programs
The department has selected the following research-based programs to reduce recidivism
and help inmates make a successful return to the community. All inmates will be assigned
programming and have the expectation of completion before being released into the
community. The only exceptions are inmates sentenced to life with no parole or under the
sentence of death.
Thinking for a Change (TFAC)
Thinking for a Change is a cognitive behavioral program which focuses on how inmates
think. This program teaches inmates to develop internal controls, cognitive self-change,
and social and problem solving skills.
Thinking for a Change Placement Criteria, (one of the two criteria must be met):
1. Overall LSI-R™ score is 24 or above
2. Does not qualify for any other program
Aggression Replacement Training (ART)
ART is a cognitive behavioral program to help improve social skill competence and
moral reasoning, better manage anger, and reduce aggressive behavior. It teaches
participants to control angry impulses and consider others’ perspectives.
ART Placement Criteria (one of the two criteria must be met)
Determining whether a particular offense included violence cannot always be decided
solely on the crime category. A file review is often necessary. In difficult cases, follow the
procedure for a Program Exception Request for an administrative review.
1. Instant offense as defined in the crime category on the enrollment report
prepared by the evaluation and compliance unit at Central Office, of assault or
murder/manslaughter. If the inmate’s ‘instant offense’ is eluding, possession of a
weapon, injury to a child or vehicular manslaughter, review to determine if the
offense included violence.
2. Instant offense is a sex offense in the crime category; review to determine if the
offense included violence.
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Example #1:
The instant offense is felony injury to a child. The presentence investigation (PSI)
description of the offense states that the inmate was driving under the influence with a
child in the car. The inmate would not meet the criteria for ART because even though
injury to a child falls under the assault category the offense did not include violence.
Example #2
The instant offense is rape. The inmate was 35 years of age at his sentencing. The PSI
description of the offense was that he engaged in sexual activity with a minor who was
under the age of consent. The inmate will be treated for his sexual offending in other
curricula; he would not be assigned ART unless the crime description included violence.
University of Cincinnati Cognitive Behavioral Interventions for Substance Abuse (UC
CBI SA)
University of Cincinnati Cognitive Behavioral Intervention for Substance Abusers is a
cognitive behavioral program that teaches strategies for avoiding substance abuse.
Heavy emphasis is placed on skill building activities to assist with cognitive, social,
emotional, and coping skill development.
UC CBI SA Placement Criteria, (one of the two criteria must be met):
1. All inmates must be referred to CBISA if their offense is an alcohol or drug
related crime.
2. If the current offense is not drug or alcohol related, the inmate must have an LSI-
R™ overall score of 24 or higher and the inmate’s most recent Global Appraisal
of Individual Needs (GAIN-I) assessment level of care must be outpatient,
intensive outpatient, residential, or detox. (If there is no GAIN-I in the offender
management system (OMS) or listed in the inmate’s latest PSI, the criteria
diverts to the Alcohol and Drug Domain score in the inmate’s LSI-R™, which
must be 0.4 or higher.
Choices
Choices is a cognitive behavioral treatment for females with the following purposes:
• Education about sexual offending
• Education regarding the emotional and psychological process that led to the abusive
behavior
• Teach the ability to positively control their own thoughts, feelings, and behaviors by
learning to make healthy, informed choices throughout every aspect of their lives
• Teach adequate coping responses
Choices Placement Criteria (both criteria must be met):
1. Female
2. Convicted of a sexual related offense
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University of Cincinnati Cognitive Behavioral Interventions for Sexual Offending (UC
CBI SO)
University of Cincinnati Cognitive Behavioral Interventions for Sexual Offending is a
cognitive behavioral program that teaches strategies for avoiding sexual reoffending and
related behaviors. Heavy emphasis is placed on skill building activities to assist with
cognitive, social, emotional, and coping skill development.
Every male inmate with a sexual offense in his history will be assessed using the Static-
99R in RDU.
Inmates whose current offense is sexual in nature will be required to complete sex
offender-specific programming based on their Static-99R Score. If an inmate’s instant
offense was plead down from a sexual offense, RDU staff must initiate a clinical review
to assess placement in CBI SO.
An inmate with a previous sexual offense who returns to prison on a new offense or
parole violation that is not sexual in nature (i.e. substance abuse) will not be required to
complete sex offender specific programming.
An inmate who has a previous sexual offense and has topped his sentence for the
sexual offense returns to prison; he will not have to complete sex offender specific
programming if the new charge is not of a sexual nature.
UC CBI SO Placement Criteria (one of the two criteria must be met)
1. Male and Static-99-R score exists while serving time for a sexually based crime.
2. Male and no Static-99-R score but has committed a sexually based crime which
is the instant offense. This is determined by:
• RDU completion of the Static-99-R, or
• If the crime description is not appropriate for a STATIC-99-R, such as
Possession of Child Pornography where there is no identifiable victim, RDU
will initiate a clinical review.
Exclusions:
If the inmate completed Sexual Abuse Now Ended (SANE) or Sexual Offender
Treatment Program (SOTP) while in IDOC custody, documented in the offender
management system, the inmate will not be required to complete UC CBI SO before
release. Inmates are not required to repeat UC CBI SO unless they return to
incarceration following a new conviction for a sexually based crime. Cognitive Self
Change for Sex Offenders (CSC SO) and Sex Offender Assessment Group (SOAG) do
not meet the criteria for treatment completion. On rare occasions, there may be
circumstances that require further review. In these cases, a Program Exception Request
must be submitted.
Clinical Sex Offending Treatment CSOT
This program uses a combination of the current Road to Freedom curriculum with the
addition of University of Cincinnati Cognitive Behavioral Intervention Advanced Practice
sessions. The CSOT program is approximately six months in duration. (Road to
Freedom is a comprehensive competency-based workbook for sexual offenders in
treatment.)
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CSOT Placement Criteria (all criteria must be met):
1. Male termer
2. Score of four or above on the Static 99-R
3. Completed University of Cincinnati Cognitive Behavioral Intervention for Sexual
Offending
University of Cincinnati Cognitive Behavioral Interventions Advanced Practices (UC
CBI AP)
UC CBI AP, also known as Advanced Practices, provides inmates opportunities to
practice skills they have learned in the core curriculums. Advanced Practices is a
competency-based program that is not less than 30 days in duration and should last until
an inmate shows competency in the skills.
UC CBI AP Placement Criteria (all criteria must be met)
1. Previously completed UC CBI SA, UC CBI SO, ART, and/or TFAC while under
the jurisdiction of IDOC during either incarceration or supervision in the
community.
2. Do not qualify for any other program.
Note: Probation and parole districts and some provider network partners are using
Advanced Practices as aftercare in the community. Facilities primarily use Advanced
Practices for those inmates who have completed all assigned programming prior to
release or while on supervision, have entered or returned to incarceration, and do not
assess for any curriculum they have not already completed.
Inmates, who complete UC-CBI SA in the community with a certified provider or a
probation and parole facilitator, will not be required to repeat the course. If completion
cannot be certified in the offender management system or by contacting the
provider/facilitator, the inmate will not receive credit for completion.
Inmates will not be required to attend a curriculum they have previously completed. On
rare occasions, there may be circumstances that require further review. In these cases,
a Program Exception Request must be submitted.
Example #1
Inmate completed his rider in 2016 and successfully completed UC CBI SA and ART. He
violated his probation and because his new LSI-R™ is 26, he is qualified for TFAC. (His
LSI is higher than 23 and he qualifies for no other program due to completing CBISA and
ART).
Example #2
Inmate completed her rider in 2016 and successfully completed UC CBI SA and ART.
She violated her probation, but her LSI-R™ is still not above 23. She gets credit for prior
completions and is placed in UC CBI AP (Advanced Practices) to practice those skills
she learned in core classes.
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4. Program Completion Criteria
Completion criteria are based on competency, meaning that the inmate demonstrates
proficiency in the program content. Staff members are trained to ensure competency is met
before an inmate can complete a lesson. If there is concern that an inmate is not
demonstrating competency, staff must address the deficit and document in the offender
management system what intervention was used. Intervention options include, but are not
limited to, assigning homework, skill-building practice, guided practice, staffing with a
program manager, providing a tutor or translator, etc.
It is reasonable to expect that inmates will miss classes for medical, parole hearings, or
other valid reasons. An inmate must complete at least 90% of the curriculum in the
classroom setting in order to receive a certificate of completion. The inmate is still
responsible to complete missed lessons. This 10% variance for valid absences may not
include the last 14 days of the class section to ensure success plan completion.
Staff must provide a certificate of completion to all inmates who have successfully
completed a program.
5. Program Documentation
The offender management system and CIS-H are used to document program enrollment,
attendance, and completion. Because the CIS-H system will be used by the Commission of
Pardons & Parole for program verification and the probation & parole coordinator to verify
release readiness, it is imperative that the information in CIS-H is accurate.
Program managers must ensure that all schedules in CIS-H are active and that classes are
closed out at completion.
Case managers are responsible to enter program documentation accurately and timely.
Program start and end dates must be recorded in class administration in the offender
management system.
Programs entered into CIS-H must include no more than a 10% variance in expected
completion to account for holidays and class cancelations from training or vacation.
Example: ART is 30 sessions offered 3 times per week for a total of 10 weeks. Adding a
10% variance would require the end date to be 11 weeks from the start date.
Case managers must enter attendance in CIS-H within one business day of the lesson
completed.
Group facilitators must enter a formal discharge summary into the offender management
system for each offender upon program completion. The summary should include progress
in meeting target behaviors and goals, recommendations regarding areas that need
continued work, testing results, etc.
6. Program Exception Request (PER)
Programs are assigned based on objective assessments of an inmate’s risk and need. Use
the following steps when inmates have a significant barrier keeping them from participating
in or completing treatment.
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Functional Roles and
Responsibilities Step Tasks
Case Manager
1
Meet with staff of applicable work areas, such as
education, medical, programs.
Determine if accommodations can be made to assist the
inmate overcome the barrier(s) to the program.
2
If after collaborating with involved staff, it is determined that
the barrier is sufficient that the inmate needs a program
exception, complete a Program Exception Request Form.
Forward the form to the program manager.
Program Manager
3
Meet with manager of applicable work areas, such as
education, medical, programs.
Determine if accommodations can be made to assist the
inmate in overcoming the barrier(s) to the program.
4
If after collaborating with involved managers, it is
determined that the barrier is sufficient to request a
program exception, forward the Program Exception
Request Form to the quality assurance manager at Central
Office.
Quality Assurance
Manager 5
Collaborate with the health services director, chief
psychologist, and/or education director and make a
decision.
Document the decision in the offender management
system.
Notify the facility program manager of the decision
Program Manager 6 Notify the case manager of the decision.
Correctional Case
Manager 7 Notify the inmate and make adjustments to the case plan if
applicable
7. New Ancillary Program Request
The department focuses its resources on the approved, core curriculum listed in this SOP.
However, facility staff may request the implementation of a new program, in addition to the
core curriculum, by completing the following steps:
• Conduct a thorough literature review that includes existing outcome studies.
• Submit plan to institutional leadership for review.
• Submit detailed plan to the programs and placement manager for review by department
leadership.
• If approved, conduct a formal pilot program for a duration set by the program and
placement manager.
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• Report the results of the pilot program to department leadership.
• If final approval from department leadership is granted, implement new ancillary
program.
8. Program Delivery
Group Guidelines and Structure
The IDOC is committed to maintaining program fidelity; all programs must be delivered as
designed. Group frequency for the population is up to three times per week as determined
by the specific curriculum design.
Best practices dictate that there should be one day between classes for inmates to complete
homework and internalize program content.
With the exception of CSOT and UC CBI AP, none of the programs require a prerequisite
and can be completed at any time during an inmate’s incarceration.
All program delivery staff must use the same curriculum-specific workbooks. Mixed gender
groups are not allowed. Group size must not exceed 10 inmates with one facilitator. Group
size must not exceed 16 inmates with two facilitators. Co-facilitation requires both facilitators
to be consistently present, formally trained, and actively facilitating.
Low and high-risk inmates must be placed in separate program groups.
Based on the overall LSI-R™ scores, inmates must be placed into separate program
sections for TFAC, UC CBI SA, ART.
• LSI- R™ scores of 24 and above are placed in program sections together.
• LSI- R™ scores of 23 and below are placed in program sections together.
Based on Static-99-R score, inmates must be placed in separate program sections for UC
CBI SO:
• Static-99-R of three and below are placed in program sections together.
• Static-99-R of four and above are placed in program sections together.
The program manager may make an exception to the separate program in extenuating
circumstances to accommodate facility needs or to address an inmate’s responsivity issues.
These exceptions must be documented in the Offender Management System.
9. Training Standards
IDOC staff members delivering program curricula must be formally trained by staff certified
as trainers in that specific curriculum. The quality assurance manager coordinates core
curriculum training and workshops and maintains and publishes an annual training calendar
approved by the division chief or designee.
Staff members are not eligible to attend Advanced Practices training until they have
completed at least two full sections of ART, UC-CBISA, TFAC, or UC-CBISO. These
sections can run concurrently.
Program staff will receive 40 hours of training relevant to program and service delivery
annually. Program managers will ensure that training is made available to staff and track
training hours in Relias. Service delivery skills include those associated with case
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management, reentry, and program delivery. Training must include an annual review of
ethical guidelines for treatment professionals and effects of negative punishers on inmates.
Ethical guidelines must be posted where they are visible to both staff and inmates.
10. Inmate Program Management Priorities
Program Entry Priority
Program managers must ensure sufficient sections are offered in each curriculum to
provide inmates the opportunity to complete programming before their parole hearing
officer interview date.
Program entry will be prioritized based on earliest possible release date (EPRD).
Earliest Possible Release Date
Tentative parole date (TPD): If an inmate has a TPD that is the default EPRD.
Parole eligibility date (PED): If an inmate does not have a TPD, then the EPRD defaults
to the PED unless the parole hearing date is dated later than the PED. For example,
parole violators’ PEDs do not change, so they return to prison past their PEDs.
Parole hearing date (PHD): If an inmate does not have a TPD, then the PHD is the
default if the PHD is past the PED.
Full term release date (FTRD): If an inmate has no TPD or PHD, default to the FTRD.
Case Manager Inmate Contact Priorities
Inmate priority levels are based on the earliest possible release date (EPRD).
Priority one: All inmates within 12 months of their EPRD, on a retained jurisdiction
sentence, parole violators, and parole violator diversions monthly
Priority two: All inmates 12 months or more from their EPRD annually
11. Refusals and Removals
Program refusals do not preclude inmates from other institutional opportunities such as work
projects or community reentry centers (CRCs). Inmates may contact their case manager at
any time to retract their program refusal. Staff must revisit program refusals with the inmate
no less than every six months.
If an inmate meets priority one criteria, the once per month contact standard is still required
even though the inmate refused to program. Programs should be offered at this meeting.
An inmate may be removed from a program for lack of attendance, class behavior, etc. The
program manager must approve before removal.
For excused absences (medical, court, etc.) opportunities to make-up missed content will be
provided if possible. Inmates removed from a program section for any reason, may reenter
the program where they left off at the next available session, if it is within six months to
avoid repeating sessions. If more than six months have lapsed since the removal from a
program, the program manager will assess the inmate’s competency. If the inmate
demonstrates the necessary competency he or she may enter the program where they left
off. If the inmate does not demonstrate the necessary competency he or she will start the
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program over from the beginning. If one year or more has lapsed since removal from a
program, it must be restarted from the beginning.
12. Program Management
This section details many, but not all of the department’s standards and expectations for
program management. Program managers must be directly involved with the hiring, training
and supervising of case managers. Program managers must do some aspects of programs
to include group facilitation, managing a small caseload, or conducting assessments. The
program manager must submit a written exception request to division of prisons leadership if
an exception is needed.
Program managers must do the following:
• Ensure that each case manager is facilitating 100% of required groups (four groups
per case manager).
• Monitor at least one class/group per facilitator twice a year to provide quality
assurance assessments and feedback, reflecting results of group observation and
service delivery. Assessments and feedback will be recorded in facilitator’s annual
evaluation under “Quality of Work”.
• Hold regular documented staff meetings at least twice per month.
• Randomly review one case per quarter of each case manager to include:
• Quality and frequency of inmate contacts
• Parole hearing officer (PHO) summaries are completed timely
• Assessments are complete and updated as needed
• Inmates are being released in accordance with their TPDs
• Reentry and discharge planning tasks are completed timely
• CIS-H documentation of attendance is accurate and timely
13. Case Management
Case management duties are extensive. This section details many, but not all of the
department’s standards and expectations for case management.
All case management staff, unless exempted by division leadership, will share group
facilitation, case management, and reentry duties. Case managers must be assigned a
minimum of four different groups to facilitate, two times per week, or the equivalent thereof.
For example, a case manager may be assigned to a UC CBI SA group that meets three
times per week, an Advanced Practices group that meets one time per week, and two TFAC
groups that meet two times per week. An exception may be granted if inmate needs at the
facility or facility capacity dictates less facilitation can adequately meet the inmates’ needs.
To request an exemption to the four-group facilitation requirement, evenly distributed case
management, discharge planning duties, etc., the program manager must submit a written
request to the facility head. The facility head, if in agreement, will provide the request to a
deputy chief of prisons for approval. If approved, division of prisons leadership will provide
an operational memo to the facility head outlining the exception and timeframe of the
exception.
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Facility need dictates case manager work schedules. This may result in program staff being
assigned non-traditional hours.
General Case Managers’ Responsibilities
Offender Management System notes indicating an inmate did not show for an
appointment is not sufficient to meet contact standards.
1. Meet with inmates within 14 days of the inmate being assigned to their caseload.
2. Meet with all priority-one inmates monthly and document the meetings in the
offender management system.
3. Meet with priority-two inmates at minimum once per year during classification or
more often if reclassifications occur.
4. Review the following, as applicable, with inmates during case management
appointments:
• That the inmate is in the correct case management priority
• Previous Offender Management System entries for updates
• That the inmate’s assigned programs are accurate
• Disciplinary behavior (disciplinary offense reports)
• Inmate’s participation in programs
• Inmate’s education, medical, and/or mental health needs
• Inmate worker assignments or opportunities
• Self-initiated progress report (SIPR) and commutation options
• Inmate’s classification and update if needed
• Inmate’s emergency contact information and updated if needed
5. Discuss inmate’s discharge of release plan. (This discussion will include a
conversation about using money that is earned or sent to the inmate being saved
for release.)
6. Discuss the inmate’s obligation for child support payments and options to modify
them.
7. Discuss how to obtain documents needed for employment: birth certificate, social
security card, and other documents.
14. Parole Hearing Preparation
Case Managers’ Responsibilities
1. Complete parole hearing officer interview summaries in the offender
management system four months before scheduled parole hearings.
2. Complete an update to summaries if indicated one week before parole hearings.
.
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3. Monitor the parole hearing interview schedules posted on the Electronic
Department of Correction (E-DOC).
4. Ensure that the inmates on their caseloads are given a Commission of Pardons
and Parole Personal History Questionnaire four months before the inmate’s
parole hearing. Document the date(s) the questionnaires were delivered to the
inmate in Offender Management System.
5. Review the date of the inmate’s LSI-R™ score. If the LSI-R™ score will be five
years old or more by the date of the parole hearing, update the LSI-R™ score.
6. Review the inmate’s history to determine if a VRAG-R is needed (male inmates
only). If indicated and no VRAG-R is present, complete a VRAG-R assessment
four months before the parole hearing.
7. Ensure the inmate knows the date and time of parole hearing officer (PHO)
interview and the PHO’s name.
8. Case managers will not attend the PHO Interview, unless specifically assigned
by their program manager.
9. Review the parole hearing officer’s recommendations, inform the inmate of the
recommendations, and document in Offender Management System the date the
information was provided to the inmate. (If inmate chooses to write a response to
the recommendation, the inmate has three days to complete the response and
give to the case manager.) Forward the inmate’s response to the parole
commission before the parole hearing.
15. Parole Hearing:
Program Managers’ Responsibilities
The program manager or designee is responsible to:
1. Attend all regular parole hearings. If this is the program manager’s designee, this
designee must remain consistent.
2. If the hearing results in an inmate no longer meeting the placement matrix for the
assigned facility, or results in a change in classification, inform the shift
commander immediately.
3. Communicate parole hearing and parole revocation hearing results to the case
managers on a daily basis or within 24 hours of the scheduled hearing date.
16. Post-Parole Hearing
Case managers have the following responsibilities:
1. Meet with assigned inmates within five business days of the Commission of
Pardons and Parole’s Notice of Action Taken list being posted in Reflections. Do
not disclose or act upon executive session decisions until the official action-taken
list is posted.
2. Write a post parole-hearing summary in the offender management system C-
notes outlining the results of the hearing.
3. Conduct a reclassification if applicable.
Control Number:
607.26.01.014
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6.0
Title:
Program Management for Inmates
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4. If the results of the hearing move the inmate to priority one, begin the discharge
planning process outlined in Structured Reentry Case Management, SOP
607.26.01.002.
5. If the result of the hearing does not move the inmate to priority one, review the
inmate’s classification status and manage at the applicable priority.
6. Notify the facility move coordinator and/or inmate placement group of any moves
that are necessary because of the hearing (see Inmate Placement Process, SOP
322.02.01.002).
7. If applicable, discuss the inmate’s self-initiated progress report (SIPR) options.
Self-Initiated Progress Report (SIPR) and Commutation Forms
Inmates have an opportunity to ask the Commission of Pardons and Parole to
reconsider them for parole six months after the initial parole hearing or revocation
hearing and annually thereafter. This is done by completing the SIPR form and
submitting to the Commission of Pardons & Parole for review. All SIPR’s must be
submitted electronically.
17. Quality Assurance
Closed (single mission) programs such as retained jurisdiction, work camps, and CRCs
receive a University of Cincinnati Correctional Program Checklist (UC CPC) audit every two
years. Open programs receive a University of Cincinnati CPC Group Assessment (UC CPC
GA) audit every two years.
Facility heads are responsible to identify and recommend staff member to be trained to
serve on audit teams. The quality assurance manager is responsible for training the
identified staff members for services on audit teams.
The quality assurance manager is responsible to coordinate the UC CPC & UC CPC GA
audit process. Upon completion of an audit, the quality assurance manager provides the
facility head with a copy of the audit results. Within 60 days of receiving the audit report, the
facility head will provide a written response with a detailed plan of action to address the
issues identified in the audit report and will forward it to the quality assurance manager.
After receiving the facility head’s response, the quality assurance manager will forward it to
the division leadership. A follow up audit may be conducted as determined by the quality
assurance manager. The quality assurance manager also provides quality assurance audits
on assessments.
18. Reporting
The quality assurance manager must complete monthly reports for IDOC leadership that
include:
• Core waitlists by facility
• CIS-H program report by facility
• Group capacity percentage by facility
• Duration of programs
• Monthly facility tracking lists that include TPD reports
Control Number:
607.26.01.014
Version:
6.0
Title:
Program Management for Inmates
Page Number:
16 of 16
Idaho Department of Correction
DEFINITIONS
None
REFERENCES
Program Exception Request Form
Self-Initiated Progress Report
Standard Operating Procedure 322.02.01.002, Offender Placement Process
Standard Operating Procedure 301.02.01.001, Reception and Diagnostic Procedures
Standard Operating Procedure 607.26.01.002, Structured Reentry Case Management
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