Count and Accountability Community Reentry Center

Idaho
Department of
Correction

Standard
Operating
Procedure

Dual
Divisions

Facilities
Management
Control Number:
501.04.03.001
Version:
2.3
Page Number:
1 of 4
Adopted:
10-29-2002
Reviewed:
4-5-2010

Title:
Count and Accountability: Community
Reentry Center (CRC) Inmate

This document was approved by Kevin Kempf, chief of the Division of Community
Corrections, and Pam Sonnen, chief of the Division of Prisons, on 4/5/10
(signatures on file).
BOARD OF CORRECTION IDAPA RULE NUMBER
None
POLICY STATEMENT NUMBER 501
Institutional Daily Count Reports
POLICY DOCUMENT NUMBER 501
Institutional Daily Count Reports
DEFINITIONS
Standardized Definitions List
Furlough: A temporary release without staff escort.
Work Release: A temporary release, without staff escort, only for the purpose of allowing
the inmate to work in the community.
PURPOSE
The purpose of this standard operating procedure (SOP) is to establish standardized
procedures for ensuring inmate accountability while assigned to a community reentry center
(CRC).
SCOPE
This SOP applies to all CRC staff responsible for the count, accountability, transportation,
and documentation of CRC inmates.
RESPONSIBILITY
Facility heads (or designees) are responsible for implementing this SOP and ensuring CRC
staff adhere to the guidelines provided herein.
Control Number:
501.04.03.001
Version:
2.3
Title:
Count and Accountability: Community
Reenty Center (CRC) Inmate
Page Number:
2 of 4

Table of Contents
General Requirements ......................................................................................................... 2
1. Counts ............................................................................................................................ 2
2. Accountability ................................................................................................................. 2
Approval to Leave Requirements .............................................................................. 2
Signing In and Out Requirements ............................................................................. 3
3. Transportation ................................................................................................................ 3
4. Document Retention ....................................................................................................... 4
References ........................................................................................................................... 4
GENERAL REQUIREMENTS
1. Counts
CRCs shall count their assigned inmates in accordance with SOP 501.02.01.001,
Correctional Facility Daily Count Procedures. The only exception to the count procedures
provided in SOP 501.02.01.001 is that CRCs shall use their own facility-developed in/out
logs to count inmates who are physically away from the facility (see section 2).
Note: The exception does not apply to those inmates who are physically in the CRC and are
away from their bunks at the time of the count. For those inmates, CRCs shall follow SOP
501.02.01.001.
2. Accountability
Inmates must be approved to leave the CRC. Inmates must also get permission from CRC
staff to go outside of the CRC’s property boundary for reasons such as to retrieve a ball, etc.
As a result, staff and inmates must adhere to the following:
Approval to Leave Requirements
With the exception of work release inmates, inmates must have written approval each
time they leave the CRC.
• Furloughs shall be approved in accordance with SOP 605.02.01.001, Furlough
Program for Inmates. (Also see section 3.)
• Work release shall be approved in accordance with SOP 605.02.01.002, Work
Release for Inmates. (Also see section 3.)
Note: Unless the place of employment changes, approval for work release only
needs to be obtained once.
• All other appointments (e.g., dental or optical) shall be approved by the
appropriate staff. (Also see section 3.)
Control Number:
501.04.03.001
Version:
2.3
Title:
Count and Accountability: Community
Reenty Center (CRC) Inmate
Page Number:
3 of 4

Signing In and Out Requirements
It is critical for the officer on duty to maintain accurate in/out logs (described in section
1) to document when an inmate leaves and returns to the CRC.
Work release inmates shall sign in and out using appendix 1, CRC Inmate Sign In and
Out Sheet, which is typically maintained in books at the CRC. (See CRC staff regarding
the location of these books or other approved method.)
A new CRC Inmate Sign In and Out Sheet shall be used at the beginning of each month.
Designated CRC staff shall spot audit the sheet for accuracy on the part of the inmates.
Ensuring that a new sheet is used each month and the spot audit is conducted is vital to
ensuring CRC van fees are appropriately assessed.
Any time a change or update to the recorded destination or expected time of return is
needed, the person designated as being responsible for the inmate and destination shall
notify the CRC control officer for approval. In addition, any time there is a temporary
change to an inmate’s work release schedule (e.g., the inmate has to work late or be
picked up early), the employer is required to call or fax the CRC with any destination or
time changes relating to employment.
3. Transportation
When an inmate has been approved to leave the CRC for reasons such as a job search,
interview, vocational rehabilitation, or medical appointment, the inmate shall complete
appendix 2, CRC Inmate Trip Permit, and forward it to the CRC staff member responsible for
the trip (e.g., the employment coordinator [EC] is responsible for employment-related trips).
The staff member responsible for the trip shall verify the necessity and validity of the trip and
sign and date the CRC Inmate Trip Permit before the inmate is added to a driver’s schedule.
Note: Upon hire, the work release inmate is not required to complete and submit the CRC
Inmate Trip Permit for trips to and from work. The inmate’s verified employment schedule
shall replace the need for the permit.
The CRC Inmate Trip Permit requires that a representative at the trip destination complete
the bottom portion of the permit to confirm that the inmate arrived and finished his intended
business. CRCs shall develop an internal process to complete CRC Inmate Trip Permit
requirements.
With the exception of approved CRC inmate drivers and CRC staff, anyone who transports
an inmate (e.g., a religious volunteer or employer) must check in and out with the CRC
control officer when arriving and returning to the facility.
CRCs may allow inmates to drive other inmates to their approved trip destinations as long
as the CRC has a drivers’ schedule and process in place for inmate drivers. The drivers’
schedule may be completed by CRC staff or an inmate who is usually designated a ‘lead
driver.’ Ultimately, staff are responsible for the drivers’ schedule. If the drivers’ schedule was
developed by an inmate or ‘lead driver’, the designated staff member shall ensure that
special favors or inappropriate van trips do not occur.
Transportation for shopping trips must be provided by CRC staff. In addition, facility heads
(or designees) should use discretion when deciding what trips (e.g., to obtain a drivers
license or Social Security card, or to a bank) may be provided by staff.
Control Number:
501.04.03.001
Version:
2.3
Title:
Count and Accountability: Community
Reenty Center (CRC) Inmate
Page Number:
4 of 4

4. Document Retention
Facility-developed in/out logs shall be affixed to (or maintained with) other documents
used to clear count (e.g., out-count sheets and vacant bunk rosters), stored, retained for two
(2) years, and then destroyed.
Completed CRC Inmate Sign In and Out Sheet (see appendix 1) shall be collected, stored
(in calendar month order), retained for two (2) years, and then destroyed.
Completed CRC Inmate Trip Permit (see appendix 2) shall be retained for 30 days and
then destroyed.
REFERENCES
Appendix 1, CRC Inmate Sign In and Out Sheet
Appendix 2, CRC Inmate Trip Permit
Standard Operating Procedure 501.02.01.001, Correctional Facility Daily Count Procedures
Standard Operating Procedure 605.02.01.001, Furloughs
Standard Operating Procedure 605.02.01.002, Employment Release for Residents
– End of Document –
IDAHO DEPARTMENT OF CORRECTION
CWC Offender Sign In and Out Sheet
Appendix 1 Page 1 of 2
501.04.03.001
(Appendix last updated 2/25/10)
Inmate’s Name: IDOC #:
Place of Employment: Month:
*Please use Military Time **V=Van, W=Walked, E=Employer, D=Drove
Initials Date Out *Time Out Destination **V-W-E-D *Time In Date In
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Note: If more lines for the current month are needed, print & staple another page to this one.

Appendix 1 Page 2 of 2
501.04.03.001
(Appendix last updated 2/25/10)
Work and Appointment Schedule
Inmate’s Name: IDOC #: Month:
It will always be your responsibility to maintain your schedule calendar. You will not be permitted to go to work or
appointments if your schedule is not completed and you will receive disciplinary action. If your schedule is constant, it will
be posted two weeks in advance. If your schedule varies, you will place it on the schedule week as soon as it is posted at
work. If your schedule changes you must change it on the schedule sheet and fill out a schedule change memo. This must
be done by 2000 or as soon as you get back to the center. Your schedule must be legible! The following is an example:
SUNDAY
Date: 11/25/99
Work 0800-1730
GED 1900-2000
Hours Worked: 8

SUNDAY
Date:
SUNDAY
Date:
SUNDAY
Date:
SUNDAY
Date:
SUNDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
MONDAY
Date:
MONDAY
Date:
MONDAY
Date:
MONDAY
Date:
MONDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
TUESDAY
Date:
TUESDAY
Date:
TUESDAY
Date:
TUESDAY
Date:
TUESDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
WEDNESDAY
Date:
WEDNESDAY
Date:
WEDNESDAY
Date:
WEDNESDAY
Date:
WEDNESDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
THURSDAY
Date:
THURSDAY
Date:
THURSDAY
Date:
THURSDAY
Date:
THURSDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
FRIDAY
Date:
FRIDAY
Date:
FRIDAY
Date:
FRIDAY
Date:
FRIDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
SATURDAY
Date:
SATURDAY
Date:
SATURDAY
Date:
SATURDAY
Date:
SATURDAY
Date:

Hours Worked: Hours Worked: Hours Worked: Hours Worked: Hours Worked:
Total Hours Worked for
Week:
Total Hours Worked for
Week: Total Hours Worked for
Week: Total Hours Worked for
Week: Total Hours Worked for
Week:
IDAHO DEPARTMENT OF CORRECTION
CWC Offender Trip Permit
Appendix 2
501.04.03.001
(Appendix last updated 2/25/10)

CRC Inmate Trip Permit
Date Submitted: CRC Location: CRC Phone Number:
Please check the appropriate type of appointment you will be going on.
Job Search Interview Voc-Rehab Doctor Appt. Pharmacy Dental Other
Please make sure all information below is filled out completely.
Inmate Name: IDOC #:
Is scheduled for an appointment at on at Business Name Date Time
Business Address: Business Phone: Street, City, State & Zip

CRC Staff Approval Section
Name: Signature: Date:
Phone Number:
Business Representative’s Section
(At the site of the appointment)
My signature confirms that the above named individual arrived and finished the scheduled appointment as indicated above.

Name: Signature: Date:
The Inmate is responsible for returning this form to the CRC control officer (or designee).
Appendix 2
501.04.02.001
(Appendix last updated 2/25/10)

CRC Inmate Trip Permit
Date Submitted: CRC Location: CRC Phone Number:
Please check the appropriate type of appointment you will be going on.
Job Search Interview Voc-Rehab Doctor Appt. Pharmacy Dental Other
Please make sure all information below is filled out completely.
Inmate Name: IDOC #:
Is scheduled for an appointment at on at Business Name Date Time
Business Address: Business Phone: Street, City, State & Zip

CRC Staff Approval Section
Name: Signature: Date:
Phone Number:
Business Representative’s Section
(At the site of the appointment)
My signature confirms that the above named individual arrived and finished the scheduled appointment as indicated above.

Name: Signature: Date:
The Inmate is responsible for returning this form to the CRC control officer (or designee).
Appendix 2
501.04.02.001
(Appendix last updated 2/25/10)