Interstate Corrections Compact - SOP

Idaho
Department of
Correction

Standard
Operating
Procedure

Operations
Division

Offender
Management
Control Number:
313.02.01.001
Version:
2.2
Page Number:
1 of 7
Adopted:
4-16-2001
Reviewed:
6-6-2012 Title:
Interstate Corrections Compact

This document was approved by Kevin Kempf, chief of the Operations Division, on
6/6/12 (signature on file).
Open to the general public: Yes
BOARD OF CORRECTION IDAPA RULE NUMBER
None
POLICY CONTROL NUMBE R 313
Interstate Corrections Compact
DEFINITIONS
Chief Psychologist: The Idaho Department of Correction (IDOC) employee who is primarily
responsible for overseeing or managing the IDOC’s mental health services.
Health Authority: The Idaho Department of Correction (IDOC) employee who is primarily
responsible for overseeing or managing the IDOC’s medical services. (The health author ity
is commonly referred to as the health services director.)
Interstate: Between states.
Interstate Corrections Compact Transfer Review Committee: A group consisting of the
inmate placement manager; division intelligence coordinator; health authority (and/or chief
psychologist); community work center (CWC) operations manager; and director of the
Education, Treatment, and Reentry Bureau, whose primary purpose is to review and make
recommendation or approval decisions regarding the transfer of inmates for confinement
under the interstate corrections compact.
Interstate Move Coordinator (IMC): An Inmate Placement Group position that is
responsible for coordinating and tracking all interstate corrections compact transfers.
Receiving State—Prisons: The state (that is a party to the interstate corrections compact)
that accepts the transfer of an inmate from another state for confinement.
Security Threat Group (STG): A group of two or more inmates who have been determined
to be acting in concert so as to pose a significant threat to the safety, security, and orderly
operation of any Idaho Department of Correction (IDOC) correctional facility or probation
and parole district.
Sending State—Prisons: The state (that is a party to the interstate corrections compact)
that transfers an inmate to another state for confinement.
Control Number:
313.02.01.001
Version:
2.2
Title:
Interstate Corrections Compact
Page Number:
2 of 7

PURPOSE
The purpose of this standard operating procedure (SOP) is to establish procedures for the
transfer of inmates out of or into the State of Idaho for confinement due to safety, security,
or other legitimate prison management reasons, as deemed necessary.
SCOPE
This SOP applies to all employees and contractors who are involved in transfer of inmates
out of or into the State of Idaho for confinement under the interstate corrections compact.
RESPONSIBILITY
Director of the Education, Treatment, and Reentry Bureau
The director of the Education, Treatment, and Reentry Bureau (or if designated, the
community work c enter (CWC) operations manager) is responsible for overseeing and
monitoring the provisions provided herein.
CWC Operations Manager
The CWC operations manager is responsible for ensuring the interstate corrections
compact transfer review process is :
• Based on criteria consistent with safety and security concerns ; and
• In accordance with State of Idaho interstate corrections compact law (Idaho
Code, Section 20-701 et seq.).
Health Authority
The health authority is responsible for reviewing medical information to identify medical
and physical health issues of inmates transferring into the State of Idaho for confinement
who may pose added risk and/or cost to the transfer process.
Chief Psychologist
The chief psychologist is responsible for reviewing mental health information to identify
mental health issues of inmates transferring into the State of Idaho for confinement who
may pose added risk and/or cost to the transfer process.
Division Intelligence Coordinator
The division intelligence c oordinator is responsible for reviewing security threat group
(STG) information to determine:
• If concerns regarding affiliations or associations at the sending correctional
facility justify transfer of the inmates
• If those affiliations or associations will pose risks at the receiving correctional
facility.
Inmate Placement M anager
The inmate placement m anager (or designee) is responsible for:
• Ensuring transfers are made on a one-for-one trade or daily fee basis; and
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313.02.01.001
Version:
2.2
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• Ensuring the guidelines provided in SOP 322.02.01.002, Inmate Placement
Process , are followed by the Inmate Placement Group.
Table of Contents
General Requirements .............................................................................................................. 3
1. Transfer Request Requirements ........................................................................................ 3
2. Out-of-State Transfers (Idaho is the Sending State).......................................................... 4
Table 2-1: Requesting an Out-of-State Transfer .......................................................... 4
Table 2-2: Processing an Out-of-State Transfer .......................................................... 4
3. Into the State Transfers (Idaho is the Receiving State) ..................................................... 5
Requesting an Into the State Transfer ......................................................................... 5
Processing an Into the State Transfer .......................................................................... 6
4. Tracking Interstate Corrections Compact Transfers .......................................................... 6
Process Steps ............................................................................................................... 6
References ................................................................................................................................ 7
GENERAL REQUIREMENTS
1. Transfer Request Requirements
Interstate corrections compact transfers will be in accordance with State of Idaho interstate
corrections compact law (Idaho Code, Section 20-701 et seq.).
Transfers will be on a one-for-one trade or daily fee basis. Any transfers based on a daily
fee must be approved by the director of the Education, Treatment, and Reentry Bureau.
All transfers require a written transfer request from the requesting correctional facility’s
facility head (or designee such as the interstate move coordinator ).
• The initial written request must include the following information:
 Inmate’s name and IDOC number
 Current crime(s) of conviction
 Justification for the transfer
 STG information report.
• If requested by the interstate move coordinator (IMC), the courtesy packet must
include the following information:
 Pre-sentence Report;
 Judgment of Conviction (JOC);
 Parole eligibility date (PED);
 Parole hearing date (PHD);
 Sentence calculation face s heet;
 Disciplinary offense reports (DOR history);
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 Initial c lassification and reclassification forms;
 Progress reports ;
 Interstate Corrections Compact Transfer Medical Summary Form (appendix A);
and
 Interstate Corrections Compact Security Threat Group Questionnaire Form
(appendix B).
2. Out-of-State Transfers (Idaho is the Sending State)
Table 2-1: Requesting an Out-of-State Transfer
To request an out-of-state transfer, the fac ility head (or designee) shall use the following
process steps :
Functional Roles and
Responsibilities Step Tasks
Facility Head (or
Designee) 1
Provide a complete written transfer request that includes all
of the initial written request information and documentation
described in section 1 of this SOP.
Facility Head (or
Designee) 2 Forward the completed written transfer request to the
interstate move coordinator (IMC).
IMC 3 Process the request in accordance with table 2-2.
Table 2-2: Processing an Out-of-State Transfer
When the interstate move coordinator (IMC) receives a complete written transfer request
for an out-of-state transfer, the IMC shall use the following process steps:
Functional Roles and
Responsibilities Step Tasks
IMC 1
• Review the written transfer request for accuracy and
completeness .
• Review the interstate corrections compact contract for
signatures. (The contract must be signed by both the
State of Idaho and the receiving state. If the contract
is not signed by both states, the process ends here.)
• Determine whether the inmates is an appropriate
candidate for transfer.
Note: If further action is needed, s end notification to the
facility head (or designee).
Note: If the inmate is not an appropriate candidate for
transfer, send a denial letter to the facility head (or
designee) and end the process here.
Note: If the inmate is an appropriate candidate for transfer,
request the courtesy packet from the facility head (or
designee).
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313.02.01.001
Version:
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Title:
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Functional Roles and
Responsibilities Step Tasks
Facility Head (or
Designee) 2
Receive notification of the following as appropriate:
• Further action is required – c heck with the IMC to see
what action is needed. (The process ends here until
the issue is resolved.)
• Transfer denied – if you would like to appeal the
decision, appeal the decision with the director of the
Education, Treatment, and Reentry Bureau. (The
process ends here until the director of the Education,
Treatment, and Reentry Bureau renders a decision.)
• Transfer approved – forward the courtesy packet to
the IMC. (See section 1 of this SOP to see what is
required in the courtesy packet.) (The process
continues at step 3.)
IMC 3 Send a copy of the request and the courtesy packet to
receiving state to confirm bed availability.
IMC 4
If the receiving state confirms bed availability and accepts
the transfer, make transport arrangements and coordinate
the logistics with the sending correctional facility.
IMC 5
Based on the receiving state’s property guidelines ,
determine:
• W hat kind of property can be transported;
• How much property can be trans ported; and
• W hen the property can be transported.
IMC 6 Begin tracking the inmate in accordance with section 4 of
this SOP.
IMC 7
Using a Transport Order, notify the Commission of Pardons
and Parole and the Fiscal Unit (located at Central Office) of
the transfer.
IMC 8
Ensure the sending correctional facility’s mailroom staff
forwards the inmate’s first-class mail and packages to the
receiving state’s correctional facility.
Note: Mail and packages must be sent in accordance with
SOP 402.02.01.001, Mail Handling in Correctional
Facilities .
IMC 9
• Determine whether the transferring inmate should not
be tracked on the receiving state’s website (inmate
search/locator); and
• If so, make such request to the receiving state.
IMC 10 Make final transport arrangements with the sending
correctional facility and receiving state.
3. Into-the -State Transfers (Idaho is the Receiving State)
Requesting an Into-the-State Transfer
To request an ‘into-the-state’ transfer, the requesting (sending) state must submit a
complete written transfer request to the IMC that includes all of the initial written request
information and documentation described in section 1 of this SOP.
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313.02.01.001
Version:
2.2
Title:
Interstate Corrections Compact
Page Number:
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Processing an Into- the-State Transfer
When the IMC receives a complete written transfer request for an ‘into-the-state’
transfer, the IMC shall use the following process steps:
Functional Roles and
Responsibilities Step Tasks
IMC 1
Review the written transfer request for accuracy and
completeness.
Note: If any required information (see section 1 of this
SOP) is missing, request it. The process will end at this
step until the requesting (sending) state provides the
missing information.
IMC 2
Using information provided in the courtesy packet,
complete appendix C, Interstate Corrections Compact
Transfer Review Form .
IMC 3 Forward the completed form to the Interstate Corrections
Compact Transfer Review Committee.
Interstate Corrections
Compact Transfer
Review Committee 4
Review the completed Interstate Corrections Compact
Transfer Review Form , and indicate a decision. The
director of the Education, Treatment, and Reentry Bureau
has final approval authority and may accept or reject any
recommendations made by committee members. Once all
signatures are obtained, the director of the Education,
Treatment, and Reentry Bureau shall return the form to the
IMC.
IMC 5
Upon receiving the completed and signed Interstate
Corrections Compact Transfer Review Form , advise the
requesting (sending) state of the final decision.
Note: If the transfer was denied, send a denial letter to the
requesting (sending) state, and end the process here.
Note: If the transfer was approved, ensure contact between
you and the requesting (sending) state’s interstate
coordinator to make transport arrangements and coordinate
the logistics (to include property, mail, transport orders,
whether inmate should be tracked on Idaho’s website
[inmate search/locator], etc.).
IMC 6 Begin tracking the inmate in accordance with section 4 of
this SOP.
4. Tracking Interstate Corrections Compact Transfers
Process Steps
Functional Roles and
Responsibilities Step Tasks
IMC 1
• Add the transferring inmate’s information to either:
 Appendix D, Interstate Corrections Compact
Transfer Out Log; or
 Appendix E, Interstate Corrections Compact
Transfer In Log (as applicable); and
• Maintain the log on file (for tracking purposes).
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313.02.01.001
Version:
2.2
Title:
Interstate Corrections Compact
Page Number:
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Functional Roles and
Responsibilities Step Tasks
IMC 2
Set up a calendar task to ensure that every six (6) months
the Idaho case manager or receiving state’s IMC (as
applicable) generates a progress report.
Note: For additional requirements, s ee the information that
follows this table.
Note: After generating the progress report, the Idaho case
manager or receiving state’s IMC (as applicable) should
send the report to you. Perform follow -up as needed.
IMC 3
• Find an Idaho inmate to complete a one-for-one trade
or
• Determine and implement the daily fee.
On a semi-annual basis the IMC will complete the following:
• A report detailing the number of inmates transferred out of Idaho (to include
credit and debit balances based on the one-for-one trade or daily fee) and the
number of inmates transferred into Idaho. (This information can be obtained from
the appropriate log indicated in step 1 above.)
• Update next-of-kin information with current photos and emergency notification
contact information.
REFERENCES
Appendix A, Interstate Corrections Compact Transfer Medical Summary Form
Appendix B, Interstate Corrections Compact Security Threat Group Questionnaire Form
Appendix C, Interstate Corrections Compact Transfer Review Form
Appendix D, Interstate Corrections Compact Transfer Out Log
Appendix E, Interstate Corrections Compact Transfer In Log
Idaho Code, Title 20, Chapter 7, Interstate Corrections Compact
Standard Operating Procedure 322.02.01.002, Inmate Placement Process
Standard Operating Procedure 402.02.01.001, Mail Handling in Correctional Facilities
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