HomeMy WebLinkAboutEducation Practices, Procedures, and PlacementsIdaho
Department of
Correction
Standard
Operating
Procedure
Title:
Educational Practices, Procedures, and
Placements
Page:
1 of 18
Control Number:
607.26.01.012
Version:
4.0
Adopted:
07-07-2006
Jefferey Zmuda, chief of the division of prisons and Shane Evans, chief of
the Education, Treatment and Reentry division approved this document on
02/17/2015.
Open to the public: Yes No
SCOPE
This standard operating procedure applies to all inmates under the jurisdiction of the
department and participating in educational programming
Revision History
Revision date (02/17/2015) version 4.0: Revision throughout, revision to prerelease program
adding computer literacy and education/career planning , and updating OMP goals.
TABLE OF CONTENTS
Board of Correction IDAPA Rule Number 607 ...................................................................... 2
Policy Control Number 607................................................................................................... 2
Purpose................................................................................................................................ 2
Responsibility ....................................................................................................................... 2
General Requirements ......................................................................................................... 3
1. Introduction..................................................................................................................... 3
2. Computer Access of Inmate Educational Records by Department Personnel ................. 4
3. Educational Program ...................................................................................................... 4
4. Identification of Educational Needs ................................................................................. 5
5. Education Integrated Pathway ........................................................................................ 6
6. Certificate of Completion - High School Diploma ............................................................ 8
7. Youthful Inmate ............................................................................................................ 13
8. Correspondence Courses ............................................................................................. 13
9. Library .......................................................................................................................... 13
10. Safe Learning Environment .......................................................................................... 13
11. Class Size .................................................................................................................... 14
12. Scheduling ................................................................................................................... 14
Control Number:
607.26.01.012
Version:
4.0
Title:
Educational Practices, Procedures,
and Placements
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Idaho Department of Correction
13. Case Plan Compliance ................................................................................................. 14
14. Attendance ................................................................................................................... 15
15. Un-Enrollment or Removal from Classes ...................................................................... 15
16. Highly Qualified Personnel ........................................................................................... 15
17. Classroom Instruction ................................................................................................... 15
18. Inmate Achievement ..................................................................................................... 15
19. Accountability ............................................................................................................... 16
20. Education for Segregated, Restricted or Suspended Inmates (SRS) ............................ 17
21. School Improvement ..................................................................................................... 17
22. Fiscal Management ...................................................................................................... 17
BOARD OF CORRECTION IDAPA RULE NUMBER 607
Public Participation in Program Activities
POLICY CONTROL NUMBER 607
Correctional Education and Programs
PURPOSE
This standard operating procedure identifies standards and requirements for educational
practices in the department education program (Robert Janss School).
RESPONSIBILITY
Director
The director is responsible for
• Cooperating with the Idaho State Board of Education in the education of inmates
under the jurisdiction of the Board of Correction
• Providing structure for the Robert Janss School
Robert Janss School
The Robert Janss School is responsible for complying with accreditation standards of
the State Department of Education . The school should also work with other entities to
offer training and to complete the mission of the school.
Facility Heads
Facility heads are responsible for
• Carrying out the requirements of this standard operating procedure
• Providing security staff sufficient to create a safe learning environment
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Idaho Department of Correction
Educational Program Manager
The educational program manager is responsible for ensuring inmates have equal
access to traditional and nontraditional classes and l abs regardless of race, disability,
sex, age, color, national origin, creed, religion, sexual orientation, ancestry , or any other
legally protected classification.
GENERAL REQUIREMENTS
1. Introduction
District and school vision and mission statements serve as guidance to form the foundation
of all policies, guidelines, and practical decisions that support inmate achievement.
Department stakeholders collaboratively develop the guiding principles for education and
review them periodically. This standard operating procedure aligns with the State Board of
Education policies, Department of Education standards, state common core standards, and
with the department’s mission, vision, values, and policies.
The Robert Janss School relies on the department and state law for organization and a legal
basis for educational programs. Department policy governs administration of education,
program development and improvement, inmate management, staff development, and daily
program operations. The department provides a correctional education budget for the
system-wide educational organization and allocates funding for the school and to the
correctional educational programs through an approved accounting system.
The Robert Janss School curriculum follows the common core state standards, nationally
recognized and adopted by 48 states, including Idaho. These standards are the basis of
public school K-12 assessments, as well as revised 2014 GED tests.
The Robert Janss School is a state-accredited school offering training for inmates as a path
to successfully transition to community postsecondary programs , job training programs or
self-sustaining jobs upon their release. The emphasis is on helping inmates attain rewarding
jobs, relevant credentials, and postsecondary education. The Education Integrated Pathway
curriculum has four sections, called Education and Career Bridges. Bridges One, Two, and
Three combine adult literacy, technology, and workplace skills based on data-driven
decision-making principles.
Developmental goals include
• Focusing on clearly defined skills using accelerated learning strategies
• Providing knowledge and credentials needed for jobs
• Integrating basic skills and technical instruction
• Providing intense and rigorous instruction
Bridge Four provides transitional support in the districts with tutoring and career advisement
and for a structured, multilevel, goal-directed bridge in the probation and parole district
offices.
These four areas are crucial in the department’s mission of preparing inmates to succeed in
their communities and reducing recidivism.
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Idaho Department of Correction
2. Computer Access of Inmate Educational Records by Department Personnel
Federal law prohibits any educational agency or institution that receives federal funding from
disclosing an inmate’s educational records without the inmate’s written consent.
Personnel accessing inmate records must
• Use and access inmate records for educational purposes only
• Disclose inmate records (and any information contained) to the public or third parties
only with the inmate’s written consent
If it is not reasonably practical to limit access to specific department personnel, then all
personnel having access to inmate educational records must be advised of legal restrictions
and obligations. The department training unit and site education program managers are
responsible for this duty.
3. Educational Program
Correctional education programs prepare inmates for living successful, crime-free lives.
Educational programs recognize an inmate’s achievements through certifications and
diplomas that are also recognized by industry and other educational entities. Programs are
based on the needs of the inmates, the needs of employers, and the ability of the institutions
to provide the training. Educational case plans drive the educational programs offered to
inmates.
The Robert Janss School uses an assessment process and case plan to provide a
comprehensive educational program, focused on meeting the needs of all inmates. High
standards for inmate success and frequent monitoring of progress are critically important to
learning. Alignment of curriculum, to common core state standards, instruction, and
assessment is essential.
All inmate management goals consider the ability of the inmate to benefit from the
achievement of the goals, so ciety’s benefit as the inmate completes the goals, and the
ability of the department to deliver the instruction necessary to complete the goals. Inability
of an inmate to complete an educational goal requires a reassessment of the
appropriateness of the goal for the inmate.
The department standards committee reviews and approves all core and ancillary programs.
Instruction is based on standard, approved criteria that meet State Department of Education
standards and the department’s strategic plan. All requests for new or revised programs
require approval of the education program director before going to the standards committee.
The educational program provides for open entry , exit, and scheduling of classes at a time
that allows the majority of inmates to attend classes. Reasonable accommodation is in
accordance with the Americans with Disabilities Act for inmates with disabilities. Non-English
speaking inmates may take English Language Learners classes.
Institutional scheduling allows the opportunity for inmates to complete their case plans within
a prescribed timeline. The retained jurisdiction (rider) programs operate within the scope of
this standard operating procedure , but may accelerate programs or use alternative time
guidelines.
.
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Idaho Department of Correction
4. Identification of Educational Needs
The department evaluates a ll inmates upon entrance for educational needs through primary
assessments. During the entry process at the reception and diagnostic unit (RDU), identified
education staff members create educational goals that refer inmates to school using primary
or secondary assessments.
An inmate’s inability to complete an Education /Career Bridge goal requires assessing the
inmate’s progress, and professional opinion regarding the inmate’s ability to complete other
core programming goals. If an inmate has not completed an education goal within the
prescribed hours, the instructor or education program manager reviews the goal, documents
progress in case notes (C-Notes) and contacts the inmate’s case manager. The notes and
case manager message must include content on
• The length of class enrollment
• Pre-and post-test results of Adult Basic Education (TABE) Battery reading scores
• Class attendance and participation
If there is concern regarding an inmate’s reading level, a recommendation must clarify
whether
• The inmate can read at 6th grade level with accommodation (note program
placement with tutor)
• The inmate cannot read at 6th grade level, even with accommodation (request
program exception report from case manager)
If an Education/Career Bridge goal is determined to be inappropriate , the life-long learning
goal will be entered for an inmate.
Responsible Person CIS task steps are in bold Entrance Criteria
Reception and
Diagnostic Unit (RDU)
designee
Inform inmate of case plan
process and enrollment
criteria.
Designated Education
Staff
Inmates complete transcript
request form and return to
education program director or
designee for evaluation.
(Enter results in Education
section of CIS.)
Administer TABE Locator and
record results in
assessment section of
OMP
All new inmates receive
evaluation.
• All inmates initially entering
RDU
• Professional discretion of
education staff
RDU Process –
Designated Education
Staff
• Term inmates meeting
education entrance
criteria require education
orientation goal. The goal
is a referral to education
program for further
assessment and proper
class placement.
• Test of Adult Basic Education
(TABE) Locator test Reading
scores at the E, M, and D
levels, regardless of
educational achievement or as
determined by education
program manager
• Self-reported lack of GED or
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Idaho Department of Correction
Responsible Person CIS task steps are in bold Entrance Criteria
RDU Process –
Designated Education
Staff
• All inmates in retained
jurisdiction (rider) program
require an education
orientation goal
• Inmates meeting entrance
criteria for education must
meet educational goals as
a priority for other
pathways.
• Document an inmate’s
refusing education goals
as "Refusing to Program"
in inmate OMP and C-
Notes.
high school diploma (HSD)
• Education and employment
needs, based on Level of
Service Inventory (LSI)
education and employment
domain score of 0.7 or higher
• Under the age of 22 years
• 12 months before parole
hearing date (PHD)
• Education/case manager
discretion
Enroll inmate in appropriate
education class and enter
information into class
administration in OMP.
Enter refusal of education
goals as "Refusing to
Program" in OMP and C-
Notes
5. Education Integrated Pathway
Goal Entrance Criteria Certificate
Education/Career
Bridge One
Foundational Learning
– Adult Basic
Education
• Reading or math ability below 6th grade
level as assessed by TABE Full Battery
Professional discretion of either education staff
or inmate’s case manager after consulting with
education staff
Adult Literacy
Certificate-
Complete 6th
grade level
reading and math
with min. 90 hours
inst. ET&R classes
Education/Career
Bridge Two
Developmental
Education –
Adult Basic Education
• Reading and math ability at or above 6th
grade level as assessed by TABE Full
Battery
Professional discretion of either education staff
or inmate’s case manager after consulting with
education staff
GED/High School
Diploma
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Idaho Department of Correction
Goal Entrance Criteria Certificate
Education/Career
Bridge Three
Professional-
Technical Education
• GED/HSD Completion
• Reading and math ability at or above 6th
grade level as assessed by TABE Full
Battery
• Level of Service Inventory-Revised (LSI-R)
total score of 0.7 or higher in
education/employment domain
Professional discretion of either education staff
or inmate’s case manager after consulting with
education staff
NCCER Core
Academic/Career
Technical Office
Occupations
Trades and
Industries
Horticulture
Apprenticeships
Work Experience
Youthful Inmate
• All inmates below the age of 22 years
• Goal remains active until 22nd birthday
• Identify education needs and refer to
educational programming
None
PreRelease Program
All inmates must complete the Pre-Release
Program – 12 months before parole hearing
date (PHD).
PreRelease
Manual
Education/Career
Planning
Computer
Literacy
Education/Career
LifeLong Learning
Inmates assessed with low level reading skills
and documented inability to progress through
Education/Career Bridges. Inmates may
continue education enrollment.
None
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Idaho Department of Correction
Goal Entrance Criteria Certificate
Education/Career
Bridge Four
Bridges to Community
Inmates enrolled in Career/Education Bridge
Four will have entered probation/parole, priority
given to inmates under 21 years of age and
with reading and math below 8th grade level.
Certificates of
Completion
occurring in
Districts are
documented in
Test Section:
Education/Career
Bridge Four
(Districts Only)
GED
Completion of
GED testing
through P&P
district office and
local ABE program
National
Endowment for
Financial
Education
(NEFE), 16 hour
training
Job Search
Workshop
Six hour training
6. Certificate of Completion - High School Diploma
Responsible Person
Tasks
CIS steps are in bold Entrance Criteria
Education Program
Director (or
Designee)
Evaluate transcript. If
inmate received HSD,
enter in CIS under
education link.
Inmates referred to diploma track based
on transcript evaluation
Designated School
Staff
Enroll inmate in
appropriate classes in
class sections of OMP.
• Retained Jurisdiction Inmates
(Riders): Ability to achieve and
have four or fewer credits to
complete HSD
• Committed Inmates
(Termers/Timers): Ability to
achieve and complete before 24
months before release, at
discretion of team case
management
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Idaho Department of Correction
Responsible Person
Tasks
CIS steps are in bold Entrance Criteria
Education Program
Manager
Ensure inmate completes
and passes State Board
of Education-approved
format of taking and
passing full battery of
TABE, and enter in CIS
under education link.
All inmates attempting to achieve HSD
Designated School
Staff (or Case
Manager)
Make appropriate
educational notes in C-
Notes enter high school
achievement record as
Certificate of
Completion in
Assessment section of
OMP.
Education Program
Director
Issue HSD upon
completion of required
classes. (Send copy of
HSD to records unit at
central office or institution
where inmate is housed
for inmate file.)
HSD is awarded in accordance with
State Department of Education and
audited by education program director
or designee
Certificate of Completion - Education/Career Planning
Class Entrance Criteria Certification
ED3 Education/Career
Planning
Requirement of Pre-Release Program
• Completion and enrollment may occur any
time before release
Education/Career
Planning
Certificate of Completion - Pre-Release
Class Entrance Criteria Certification
ED Pre-Release
Requirement of Pre-Release Program
• Twelve months before parole hearing date
(PHD)
Pre-Release
Certificate
Completion of Pre-
Release Manual,
Chapters 1-10
Certificate of Completion - Computer Literacy
Class Entrance Criteria Certification
ED3TOO Computer
Literacy
Requirement of Pre-Release Program
• Completion and enrollment may occur any
time before release
Microsoft Digital
Literacy
Certificate
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Idaho Department of Correction
Certificate of Completion - Academic/Career
Class Entrance Criteria Certification
ED3 Vocational
Reading/Math
• Score at or above 6th grade level in
reading and math as assessed on TABE
Full Battery.
• Level of Service Inventory-Revised (LSI-R)
total score of 0.7 or higher in
education/employment domain.
• GED/HSD completion
• Professional discretion of either education
staff or inmate’s case manager after
consulting with education staff
Vocational
Reading/Math
Certificate: 8th
grade reading and
math level after at
least 90 hours of
ET&R instruction
ED3 Post-Secondary
Reading/Math
Post-Secondary
Reading/Math
Certificate: 12th
grade reading and
math level after at
least 90 hours of
ET&R instruction
ED3 NCCER Core
NCCER Core
Certificate: Meets
industry standards
in basic trade skills
Certificate of Completion - Technical Office Occupation
Class Entrance Criteria Certification
ED3TOO Computer
Literacy
Professional discretion of either education
staff or inmate’s case manager after
consulting with education staff
Microsoft Digital
Literacy
Certificate
ED3TOO Advanced
Computer Literacy
Completion of Microsoft Digital Literacy
Microsoft Office
Specialist
Certificate:
Word
PowerPoint
Excel
Access
ED3TOO Computer
System Maintenance
• Completion of Microsoft Digital Literacy
and Microsoft Office Specialist
• LSI-R total score of 0.7 or higher in
education/employment domain, or
• Professional discretion of either
education staff or inmate’s case manager
after consulting with education staff
Computer System
Maintenance
Certificate: 30
hours of instruction
resulting in college
competency
certificate
ED3TOO Graphic and
Web Design
• Completion of Microsoft Digital Literacy
and Microsoft Office Specialist
• LSI-R total score of 0.7 or higher in
education/employment domain, or
• Professional discretion of either
education staff or inmate’s case manager
after consulting with education staff
Basic Graphic and
Web Design
Certificate: 56
hour training
resulting in college
competency
certificate
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Idaho Department of Correction
Certificate of Completion - Trades and Industry/Work Force Development
(Education/Career Bridge Three)
Based on an inmate’s education and career plan, education staff will work with case
managers to initiate transfers through the inmate placement group for appropriate
institutional vocational class enrollment.
Class Entrance Criteria Certification
ED3TI
All Trades and
Industry/Work Force
Development Classes
have corresponding
Certificates of
Completion
• Completion of NCCER Core Certificate
• Score at or above 8th grade level in
reading and math as assessed on TABE
Full Battery
• LSI-R total score of 0.7 or higher in
education/employment domain
• GED/HSD completion
• Professional discretion of either education
staff or inmate’s case manager after
consulting with education staff
• CPR/First Aid and OSHA Safety Class, 10
Hour Certificate may be used as
prerequisites to TI classes, depending on
class availability.
All certificates of
completion are
based on at least
30 hours of
training from
certified
correctional
education staff
resulting in
industry
certification or
contracted
college/university
staff resulting in
post-secondary
competency
certificate.
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Idaho Department of Correction
Certificate of Completion - Horticulture (Education/Career Bridge Three)
Class Entrance Criteria Certification
ED3HORT
All Horticulture
classes have
corresponding
Certificates of
Completion
• Score at or above 6th grade level in
reading and math as assessed on TABE
Full Battery
• GED/HSD completion
• LSI-R total score of 0.7 or higher in
education/employment domain
• Professional discretion of either education
staff or inmate’s case manager after
consulting with education staff
All certificates of
completion are
based on at least
30 hours of
training from
certified
correctional
education staff
resulting in
industry
certification or
contracted
college/university
staff resulting in
post-secondary
competency
certificate.
Certificate of Completion - Work Experience
Class Entrance Criteria Certification
ED3TI Work
Experience
• Score at or above 6th grade
level in reading and math as
assessed on the TABE Full
Battery
• GED/HSD completion,
including Completion of
Financial Literacy and
Technology/ Media Literacy
• LSI-R total score of 0.7 or
higher in
education/employment
domain
• Professional discretion of
either education staff or the
inmate’s case manager after
consulting with education
staff
Work Experience Certificate
600 hours of
education/treatment/work, with
minimum of 240 hours of work
Certificate of Completion - Apprenticeship Program
Class Entrance Criteria Certification
Apprenticeship
Program completions
are based on direct
• Concurrent enrollment in
Cabinet Maker, Furniture
Class is required.
Cabinet Maker, Furniture
Certificate
• Prerequisite is completion of Custodial Technician
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Idaho Department of Correction
Class Entrance Criteria Certification
staff supervision and
mentoring of hands-on
training.
CMI Commercial Cleaning I
and II.
Certificate
• Prerequisite is completion of
Commercial Cleaning 1 and
2, and NCCER classes:
HVAC 1 and 2, Electrical
Wiring 1 and 2, Masonry 1
and 2, Plumbing 1 and 2 and
Carpentry 1.
Facility Maintenance Program
Certificate
7. Youthful Inmate
Responsible Person Tasks Entrance Criteria
Special Education
Program Manager
Determine special education
eligibility and create an individual
education plan using Department
of Education standards.
Under 22 and prior enrollment in
special education in previous
school
Education Program
Manager or
Designated Site
School Staff
Fifteen hours of weekly class
enrollment in ETR programming
for all inmates below age 22
Under 22 years old
8. Correspondence Courses
Correspondence courses, attendance, and completions are not entered into the OMP.
Instructors may proctor testing on an as available basis; however, the department provides
no funding for correspondence courses. Correspondence courses and materials must
comply with Mail Handling in Correctional Facilities, SOP 402.02.01.001.
9. Library
Each school maintains a library for inmates to use according to institutional rules. Each
facility regulates use of other public libraries and inter-library loans. Library funding is
through institutional budgets, grant allocations, and inmate management funds.
10. Safe Learning Environment
Robert Janss School provides a safe, disciplined, and orderly learning environment. School
staff cooperates with security staff to maintain a safe learning environment. School site,
facilities, equipment, and related services serve to carry out the department’s mission and
are part of the educational program. The school’s learning environment maintains a positive
educational atmosphere and addresses the physical, emotional , and social health and
safety of all persons in the school. Maintaining discipline and positive inmate behavior
improves learning opportunities. Providing a productive climate and culture is essential to
inmate achievement.
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Responsible Person Task
Education Program
Manager
• Ensure safety, discipline and orderly learning environment
• Provide access to safety training
Work with other facility management teams (programs and security)
developing a schedule that includes best use of resources and
makes programs available to all inmates.
• Monitor capacity of school and inmate needs to develop and
maintain appropriate classroom and inmate-teacher ratio.
• Ensure classes are available when inmates may take them. This
may include nontraditional hours.
Instructor
Notify program manager of concerns regarding c lass size,
attendance, behavior and other classroom issues.
Maintain discipline, establish and enforce classroom rules that
comply with school and institutional rules, maintain class attendance
records.
11. Class Size
The capacity of the school is the maximum number of inmates the school facility can safely
manage, based on room size, custody level, and subject taught. Program demand is the
number of inmates who need educational services.
12. Scheduling
The facility head or designee determines the schedule in each school allowing maximum
use of staff and facility, coordinating with other treatment providers when possible. The
schedule should address capacity and demand issues to maximize intensity of instruction.
13. Case Plan Compliance
Inmates must comply with their case plans, including attendance, involvement, and
completing their educational goals. Staff will enter an inmate’s refusal to comply with
education goals as "refusing to program" in OMP and C-Notes.
If an inmate refuses treatment programming while active in pursuing education goals
• The inmate may attend ABE classes, as classroom space allows
• The inmate may not pursue vocational classes while refusing treatment programming
If ABE classes are full, an inmate refusing treatment programs is lowest priority and may be
removed from the class to allow a compliant inmate access to the class.
If an inmate is unable to complete an educational goal, education staff must reassess the
appropriateness of this goal for the inmate.
If the goal is unattainable, education staff do both of the following:
• Enter “Inability to benefit from Education/Career Bridge” in the inmate’s OMP and C-
Note
• Contact the inmate’s case manager
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14. Attendance
Teachers will enter an education goal in the OMP for inmates meeti ng the entrance criteria
for education. Inmates must attend classes regularly until they achieve their educational
goals. The only excused absences are legal, medical, staff excused, and administrative
closure of the school. Inmates must be on time for classes. Teachers are responsible for
contacting the case managers with absentee issues and patterns that affect learning.
Attendance is taken for each class and instructors must enter attendance data into the OMP
at least weekly.
15. Un-Enrollment or Removal from Classes
Removal or un-enrollment from a class requires review of the education program manager
or site-designated staff, except for an institutional move. If the education program manager
or site-designated staff removes an inmate from a class, the instructor must un-enroll the
inmate from the class entering an exit type of “fail” with a detailed note in the C-Note section
of CIS. If the inmate is later readmitted, create a new enrollment in the class section of the
OMP. Enter "refusing to program" in OMPs and C-Notes, if an inmate refuses educational
goals.
16. Highly Qualified Personnel
All educators of Robert Janss School must be highly qualified through educational
certification. Individual professional development plans and continuous improvement
planning promote ongoing improvement of school curriculum and instruction . All teachers
must comply with state of Idaho continuing education requirements of six credits during
each five-year certification period.
17. Classroom Instruction
Teachers must provide instruction, as outlined by Robert Janss School administration,
including curricula and competencies, using instructional materials from the approved list of
materials. Use of other materials requires approval of the education program director.
Teachers must comply with copyright laws regarding the copying of materials for classroom
use.
Program managers and teachers must provide an environment that maximizes learning.
Guest speakers require approval of an education program manager or other institutional
staff.
Instruction is limited to core subjects, unless specifically authorized by the education
program director.
18. Inmate Achievement
The primary accountability at Robert Janss School is for inmate learning, growth, and
achievement. These are necessary in becoming a productive member of society and
reducing recidivism. Intensive programs promote better learning and allow inmates to
achieve their goals more quickly demonstrated by regular school attendance, TABE
assessments, and program comp letions. Staff is accountable for systematic collection,
analysis, and use of data to provide continuous improvement in inmate performance and for
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entering this information accurately in CIS. To recognize and celebrate inmates’ success,
the Robert Janss School schedules regular graduations at all institutions.
19. Accountability
Inmate Accountability
Inmates are accountable for following their case plans and complete educational goals.
Teacher Accountability
• Documenting inmate progress in OMP and CIS within institution or department
required timelines
• Communicating with case managers regarding inmate progress
Case Manager Accountability
• Initiating, updating and closing inmate goals
• Monitoring case plan compliance and inmate progress
• Keeping goals current, monitoring progress to completion
• Entering follow up C-Notes
Education Program Managers Accountability
• Visit classrooms
• Conduct formal and informal teacher observations and evaluations at least two times
each year
• Discuss observations with each teacher in their annual department evaluation
• Verify teaching curricula including lesson plans, book selections, and teaching styles
• Hold regular staff meetings with minutes
• Submit staff meeting minutes to institutional administration and the education program
director
• Working with case managers to ensure enrollment, attendance, and completion of case
plan goals
• Accurately and timely recording information in CIS
• Monitoring, auditing, and evaluating OMP data entry monthly to review inmate progress
toward the goals established in OMP and case plan compliance
• Appointing a staff member as a single point of contact to provide consistency in use and
training of the OMP
Education Program Director Accountability
The education program director must
• Promote proper selection, retention, and evaluation of school personnel
• Ensure pre-service training and continued staff development opportunities
• Provide training for required certification credits
• Visit each site annually
• Maintain a personnel file for each faculty member, with current credentials and
training
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• Hold institution-wide managers’ meetings quarterly or more often, and submit
minutes to the chief of education, treatment, and reentry
• Monitoring standard reports for accuracy and completeness of OMP
• Soliciting training when needed
• Conducting random audits of OMP records quarterly
• Designate a person to serve as an intermediary between the institution and central
office if an institution does not have a program manager. This person works with the
education program director to comply with department policies and accreditation
standards.
20. Education for Segregated, Restricted or Suspended Inmates (SRS)
Segregated, restricted, or suspended inmates have limited access to educational services.
The education program manager must
• Address educational concerns from SRS inmates
• Document educational status and progress of SRS inmates
• Enroll inmates in a regular school program upon rele ase from SRS status, in
conjunction with security concerns
21. School Improvement
Continual improvement of the educational program is essential in providing quality results.
Robert Janss School is actively involved in a dynamic and data -driven school improvement
planning process. Professional development programs and community participation in the
planning process are elements that distinguish good schools. Successful improvement
programs focus on systematic analysis of inmate performance data and impact of the
school’s instructional and organizational practices on inmate achievement.
The education program director is responsible for
• Maintaining a procedure for education program evaluation following Northwest
Accreditation Standards
• Evaluating academic and professional-technical programs periodically following
Northwest Accreditation Standards
• Developing and maintaining plans for program improvement and accountabilit y
according to Northwest Accreditation Standards
• Applying annually for accreditation from Northwest Accreditation Standards
• Monitoring facilities for continued improvement of technology
22. Fiscal Management
The department funds the Robert Janss School. The facility head and the education
program director develop a budget for the facility with input from education staff. The
educational budget provides for testing and operating expenses and the library. The facility
head or designee is the spending authority for the educational budget.
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The institution is responsible for staff development, training, and travel. School and
institutional administration provide opportunities for staff training as determined by
accreditation and certification requirements and the education management team.
Grants provide for much of the operating expenses of the school. Gra nt managers are
responsible for providing opportunities for curriculum, instruction, and to assure parity
among the schools for use of the grant monies.
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