Structured Reentry Case Management

Idaho
Department of
Correction

Standard
Operating
Procedures
OPERATIONS
Institutional
Programs and
Activities
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607.26.01.002
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TITLE:
Structured Reentry Case
Management
Approved: 11-12-2003
Reviewed: 12-21-2005

This document was approved by Pam Sonnen, Administrator of Operations,
on 12/21/2005 (signature on file).
BOARD OF CORRECTION IDAPA RULE NUMBER 607.
Public Participation in Program Activities
POLICY STATEMENT NUM BER 607.
Correctional Education and Programs
POLICY DOCUMENT NUMB ER 607.
Correctional Education and Programs
DEFINITIONS
Standardized Definitions List
PURPOSE
To identify a process by which offenders are prepared for release to the community, through
institutional and community programming, who are equipped to complete probation/parole.
SCOPE
The scope of this standards and operational procedure includes any offender preparing for
release into the community.
RESPONSIBILITY
Dis trict managers and facility heads are responsible for implementing this standard
operating procedure and following the procedures described herein.
District managers are responsible for designating reentry probation and parole officers and
reentry managers in their district.
Facility heads are responsible for designating reentry managers in their facilities.
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GENERAL REQUIREMENTS
Table of Contents
1. Procedure.............................................................................................................................2
2. Reception and Diagnostic Unit (RDU) Intake ......................................................................2
3. Long Term Commitment ......................................................................................................3
4. Reentry, Long Term Commitment .......................................................................................4
5. Reentry, Short Term Commitment.......................................................................................4
6. Structured Reentry, Long and Short Term Commitments, Retained Jurisdiction ..............5
7. Community Structured Reentry ...........................................................................................7
8. Community Sustaining Phase..............................................................................................7
9. Oversight ..............................................................................................................................8
Process Steps ............................................................................................................................8
General Requirements .................................................................................................. 8
Reentry, Long Term Commitment ................................................................................ 9
Reentry, Short Term Commitment................................................................................ 9
Structured Reentry, Long and Short Term Commitments, Retained Jurisdiction ....... 9
References ...............................................................................................................................12

1. Procedure
Community Corrections district offices shall designate reentry parole agents/probation
officers in each judicial district. Department facilities/Community Correction district of fices
shall designate reentry managers in each institution/district office. The reentry parole
agents/probation officers, offender case managers, and the offender will collaborate to
develop reentry individual case plans for the offenders. The reentry managers at each
location will be responsible for ensuring the reentry parole agents/probation officers,
offender case managers, and parole hearing officers are collaborating with each other to
make certain plans have been developed that assist the offender up on release to the
community.
2. Reception and Diagnostic Unit (RDU) Intake
Offenders received at the Reception and Diagnostic Unit (RDU) without an assessment will
be assessed for criminogenic risk and need using the Level of Service Inventory-Revised,
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TABE Locator and Texas Christian University Drug Screen. When indicated by assessment
or when recommended by program staff, secondary assessments such as the Hare
Psychopathy Checklist - Revised for psychopathy or substance abuse assessments shall be
administered to offenders either at RDU or at a receiving institution to further measure
offender risk and need.
RDU staff will jointly develop individual case plans or modify existing case plans with the
offender that target criminogenic risks and needs identified t hrough assessment. Individual
case plans will include goals, objectives, action plans and timelines to complete programs
by the offenders parole eligibility date (PED) or tentative parole date (TPD). Programs and
timelines will be ranked according to an offender's need and ability to comprehend and
complete the material. The individual case plan will be entered into the Offender
Management Program (OMP) module of the Corrections Integrated System (CIS).
RDU program staff will recommend institution placement based on risk classification,
offender amenability to programming, length of time to PED or TPD, and need as identified
in the domains of the LSI, the TCU Drug Screen, TABE Locator and secondary
assessments.
3. Long Term Commitment
A long-term commitment is defined as approximately two (2) or more years to parole
eligibility date (PED) or tentative parole date (TPD).
Case managers will identify offenders who are amenable to programming through individual
interview and through file review for behavioral concer ns. Those offenders that need
prerequisite programs such as special education, English as a second language, mental
health services or who have educational deficits shall reside at a facility, security permitting,
that offers such programming. Case manager s will enroll offenders in prerequisite programs
as identified by assessment. Case managers will document offender progress with
programming into the narrative section of the OMP module in the Corrections Integrated
System.
Offenders who have completed programming or who are amenable to programming, shall
receive preference for offender worker positions, Work Camp placement, Correctional
Industries placement, or work crew participation. Offenders who are working should
complete programming prior to their PED or TPD. Only offenders who have completed
programming or who have time to complete programming before their PED, TPD or Full
Term Release Date will be used on extended overnight stay work crews such as a fire crew.
Programming staff will work, when neces sary, non-traditional hours to offer offender
programming.
Offenders who have behavior problems as identified by disciplinary offense report (DOR)
history or who chose to complete their sentence without participating in programming may
be denied the privilege of work opportunities.
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4. Reentry, Long Term Commitment
Approximately seven (7) months to two (2) years prior to parole eligibility date (PED) or
tentative parole date (TPD).
When programming is available, offenders will begin the core curriculum programm ing,
identified in their individual case plan that targets their programmatic needs, seven (7)
months to two (2) years prior to their PED, or TPD. Core programming may be started
earlier when circumstances dictate, such as length of time needed to complete programming
or staff capacity to deliver programming. Case managers will document offender progress
with programming in the curriculum in the narrative section of the OMP module in the
Corrections Integrated System. When a program has been identified as a need that an
offender is unable to complete at his current institution he may be moved to an institution
that can provide the program, bed space and appropriate custody level.
Institutional management and case managers will contact community agencies, pro gram
providers, and stakeholders such as faith based organizations, Vocational Rehabilitation,
Health and Welfare, mental health providers, victim representation and family
representation, for input into the reentry process. Where feasible these stakeholders will be
invited into the institutions to deliver needed services to the offender population and to
consult with the offender and his case manager on community safety and reentry issues
prior to his release. Stakeholders may be a part of a reentry team established in the
institution.
Offenders who are working should complete programming prior to their PED or TPD. Only
offenders who have completed programming or who have time to complete programming
before their PED, TPD or Full Term Release Date will be used on extended overnight stay
work crews such as a fire crew.
Programming staff will work, when necessary, non-traditional hours to offer offender
programming.
5. Reentry, Short Term Commitment
Less than one (1) year prior to parole eligibility date (PED) or tentative parole date (TPD).
Offenders who are identified at RDU through assessment and classification as low or
medium risk with a short term to PED (three (3) months to six (6) months), will be moved,
security permitting, from RDU to institutions that have short term programming curriculums.
When space is available, the case manager will enroll these offenders in short term core
curriculum programs as identified in their individual case plan that target their programmatic
needs. For example, case manager s can choose an array of short term programs based on
need as identified by the LSI-R such as Breaking Barriers, Cognitive Self Change
Orientation and Phase One of the program, substance abuse programs or pre -release.
Short-term programs will be ranked acc ording to the highest need prior to release and to
those that can be completed prior to the PED or TPD. Case managers will enter suggested
programs that cannot be completed in the institution into the Narrative section of OMP as a
goal to be completed or targeted in the community. Case managers will make programs that
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have been started in the institution but cannot be completed while there a part of the
treatment plan contained in the parole plan.
Institutional management and case managers will contact comm unity agencies, service
providers, and stakeholders such as faith based organizations, Vocational Rehabilitation,
Health and Welfare, mental health providers, victim representation and family
representation, for input into the reentry process. Where feasible these stakeholders will be
invited into the institutions to deliver needed services to the offender population and to
consult with the offender and his case manager on community safety and reentry issues
prior to his release. Stakeholder may be a part of a reentry team established in the
institution.
6. Structured Reentry, Long and Short Term Commitments, Retained Jurisdiction
Approximately one (1) year to parole eligibility date (PED) or tentative parole date (TPD),
and approximately two (2) to three (3) weeks after facility receipt for retained jurisdiction
offenders (riders).
A structured reentry plan is a plan developed by the institution case manager in consultation
with the offender and, where need is identified, with the RPA or assigned probation off icer
(PO). Structured reentry targets offender programmatic needs that have yet to be completed
in facilities and identifies needs that will be targeting and addressed in the community.
Approximately one (1) year from PED or TPD for long term commitments a nd upon
institution placement for short-term commitments, the offender case manager should meet
with the offender to develop a Structured Reentry Plan. For offenders who are difficult to
place in the community the case manager will contact the RPA or PO, w here the offender
intends to parole, to collaborate in the development of a structured reentry plan. Case
managers structuring reentry plans for riders will contact the reentry manager in the
sentencing district for assignment of a PO who will assist in the development of a reentry
plan. It is the case manager and RPA/PO responsibility to ensure that offenders are on track
to complete programs. The case manager will modify the individual case plan in the OMP
module in the Corrections Integrated System to include structured reentry plans not targeted
earlier.
Reentry parole agents that are assigned by their district to work part -time within institutions
will assist reentry parole agents/POs in other districts with resolving reentry issues. For
example they may review a file or complete a signup for an agent whose district is far from
the holding facility.
When there is a question about an offender's regional placement within in the state, the
facility RPA will consult with other reentry parole agents in the St ate to identify appropriate
placement.
The offender case manager will enroll offenders in short term structured reentry programs,
where available, such as but not limited to, marriage and family counseling, pre -release,
Community Work Center placement, Voc ational Rehabilitation services, and institutional
work projects. Case managers may consult with victims or victim organizations that desire
input into the parole planning process. When there is a known victim issue the case
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manager will consult with the D epartment Victim Services Coordinator to receive input about
how to resolve the concern.
Beginning approximately six (6) months from the PED or TPD, case managers will consult
with the offender and, as needed, with the RPA, to identify community linkages s uch as
housing, employment and community programming resources. Beginning approximately
thirty (30) to sixty (60) days from rider release and prior to completion of the APSI, case
managers will consult with the offender and, as needed, with the PO, to iden tify community
linkages such as housing, employment and community programming resources. Where lack
of housing is an issue the case manager will consult with the offender, the parole
coordinator and the reentry parole agent/probation officer to develop a housing resource
before parole/release. Where employability is an issue, the case manager in consultation
with the parole agent/probation officer shall identify employment resources such as the
Work Force Investment Board and Vocational Rehabilitation that will be accessed upon
release. Case managers will consult with the reentry parole agents/probation officers to
place offenders in communities where their programmatic needs may be met.
The RPA/PO will contact the offender's family, where appropriate, to in form them of a
pending release and to describe the conditions of supervision.
The case manager or RPA/PO will assist the offender to obtain documents that the offender
will need in the community, such as driver's license, Social Security Card, SSI applicat ion,
state identification card, and alien work permits.
The offender case manager and offender, with RPA/PO input when necessary, will develop
a parole plan/release plan that incorporates structured reentry. The parole plan will be
entered into the Reflections System in the Parole Plan module.
The offender case manager will contact the Commission of Pardons and Parole by e-mail
and notify the parole hearing officer there is a reentry plan entered into the Corrections
Integrated System.
Beginning approximately thirty (30) to sixty (60) days from the PED or TPD, the RPA/PO
and case manager will assist the offender in establishing community linkages. With respect
to the PED, before community linkages are established, consideration should be given to
the likelihood of an offender receiving parole based on the parole hearing report, the parole
plan and case manager and RPA assessment.
The RPA/PO, in consultation with the case manager and the offender, where appropriate,
will develop prior to release, a program schedule with Department and community program
providers that specify the programs that the offender will attend upon release. The program
schedule will specify the programs that the offender must attend and complete. For
example, arrangements should be made for the offender to access substance abuse
services, community mental health services, community health services, cognitive programs,
and Social Security applications.
Prior to parole/release, the case manager will ensure that the Department's m edical provider
is aware of a pending release so that the offender receives prescribed medications prior to
release and prescriptions to fill in the community.
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Where possible, the offender will be moved, a week or less prior to the release date, to a
location such as a jail, institution or work center near the district where supervision will
commence. The offender case manager or RPA will complete parole signup paperwork on
the parole release date and the offender will be released from the holding facility. The
releasing official will instruct the paroled offender to report to the receiving district office
within twenty-four (24) hours of release excluding weekends and holidays.
7. Community Structured Reentry
The RPA/PO or designee will meet with the offender in the community within twenty-four
(24) to forty-eight (48) hours of release, excluding weekends and holidays.
The RPA/PO will review with the parolee/probationer the individual case plan and
parole/court order conditions, instruct the parolee/probationer to attend his first programming
classes, review the supervision plan and schedule next appointment. Where possible, the
RPA/PO will include family members and significant others in the case and supervision
planning process.
The RPA/PO will complete the parole/probation signup that includes a home visit,
employment verification and a programming collateral contact within two (2) weeks of receipt
of the parolee/probationer. The parole agents/POs are expected to create reentry teams
within the community that will consult with the agent on the individual case plan. The reentry
team may consist of some of the following: community treatment providers, Health and
Welfare; Vocational Rehabilitation; law enforcement; and, the victim.
The RPA will supervise the parolee using current supervision standards until such time as
the parolee is stable within the community, usually thirty (30) to ninety (90) days after
release. The RPA may transfer a parolee to a traditional parole officer after the parolee is
stabilized. The RPA will complete a transfer summary on the parolee upon transfer to
another agent or district.
8. Community Sustaining Phase
Parole agents/POs will consult with reentry team prior to a parolee's release from
supervision to establish a support network after parole discharge.
The RPA/PO will jointly develop with the offender a written individual plan that identifies
community resources that will continue to be available to the offender after release from
parole/probation. The plan may contain some or all of the following components:
• Continued contact with the parole agent;
• Permission to attend department delivered treatment programs
• Community program and service providers
• Community stakeholders
• Law enforcement
• Vocational Rehabilitation
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• Mental health providers
• Health and Welfare Department
• Substance abuse support groups
Prior to release from parole, the releasing officer will give the parolee/probationer a copy of
the individual plan.
9. Oversight
The Operations Division will monitor compliance with this Standard Operating Procedure.
Process Steps
General Requirements
Functional Roles and
Responsibilities
Step Tasks
CIS steps are in bold
Community
Corrections or district
offices
1 Shall designate reentry parole agents/probation officers in
each judicial district.
Department facilities
or district offices
2 Shall designate reentry managers in each institution/district
office.
The reentry managers
at each location
3 Will be responsible for ensuring the reentry parole
agents/probation officers, offender case manager s, and
parole hearing officers are collaborating with each other to
make certain plans have been developed that assist the
offender upon release to the community.
RDU 4 Will administer the appropriate assessments on all
Offenders received without a Level of Service
Inventory-Revised, TABE Locator and Texas Christian
University Drug Screen and enter the results in OMP.
RDU 5 Will jointly develop individual case plans or modify
existing case plans in OMP with the offender that target
criminogenic risks and needs identified through
assessment.
RDU 6 Will recommend institution placement based on risk
classification, offender amenability to programming, length
of time to PED or TPD, and need as identified in the
domains of the LSI, the TCU Drug Screen, TABE Locator
and secondary assessments.
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Reentry, Long Term Commitment
Approximately seven (7) months to two (2) years prior to parole eligibility date (PED) or
tentative parole date (TPD).
Functional Roles and
Responsibilities
Step Tasks
CIS steps are in bold
Offenders 1 Will begin the core curriculum programming, identified in
their individual case plan, when programming is available.
Case managers 2 Will document offender progress with programming in
the Narrative section of the OMP Module in the
Corrections Integrated System.
Institutional
Management and case
managers
3 Will contact community agencies, as outlined in this SOP,
for input during the reentry process.
Programming staff 4 Will work, when necessary, non-traditional hours to offer
offender programming.
Reentry, Short Term Commitment
Less than one (1) year prior to parole eligibility date (PED) or tentative parole date (TPD).
Functional Roles and
Responsibilities
Step Tasks
CIS steps are in bold
Offenders 1 Those who are identified at RDU through assessment and
classification as low or medium risk with a short term to
PED (three (3) months to six (6) months), will be moved,
security permitting, from RDU to institutions that have short
term programming curriculums.
Case manager 2 Will e nroll these offenders in short -term core
curriculum programs in OMP, as identified in their
individual case plan.
Case manager 3 Will make programs that have been started in the institution
but cannot be completed while at that location, a part of the
treatment plan contained in the parole plan.
Structured Reentry, Long and Short Term Commitments, Retained Jurisdiction
Approximately one (1) year to parole eligibility date (PED) or tentative parole date (TPD) and
approximately two (2) to three (3) weeks after facility receipt for retained jurisdiction
offenders.
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Functional Roles and
Responsibilities
Step Tasks
CIS steps are in bold
Case Manager and/or
RPA
1 Will develop a structured reentry case plan in OMP
targeting pre-assessed programmatic needs.
Case Manager and/or
RPA
2 Will ensure that the offender is on target with
programming goals and will keep thorough follow up
notes in the Narrative section of OMP.
Case managers 3 Beginning approximately six (6) months from the PED or
TPD will consult with the offender and, as needed, with the
RPA, to identify community linkages such as housing,
employment and community programming resources.
Case managers 4 Beginning approximately thirty (30) to sixty (60) days from
rider release and prior to completion of the APSI, will
consult with the offender and, as needed, with the PO, to
identify community linkages such as housing, employment
and community programming resources.
Case managers 5 Will consult with the reentry parole agents/probation
officers to place offenders in communities where their
programmatic needs may be met.
RPA/PO 6 Will contact the offender's family, where appropriate, to
inform them of a pending release and to describe the
conditions of supervision.
Case manager or
RPA/PO
7 Will assist the offender in obtaining documents needed in
the community, such as driver's license, Social Security
Card, SSI application, state identification card, and alien
work permits.
Case manager and
offender,
8 With RPA/PO input when necessary, will develop a parole
plan/release plan that incorporates structured reentry. The
parole plan will be entered into the Reflections System in
the Parole Plan module.
Case manager 9 Will contact the Commission Of Pardons And Parole by e-
mail and notify the parole hearing officer there is a reentry
plan entered into the Corrections Integrated System , and
note the contact in the Narrative section of OMP.
RPA/PO 10 In consultation with the case manager and the offender will
develop prior to release, a program schedule with
Department and community program providers that specify
the programs that the offender will attend upon release.
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Functional Roles and
Responsibilities
Step Tasks
CIS steps are in bold
Case manager 11 Prior to parole/release, will ensure that the Department's
medical provider is aware of a pending release so that the
offender receives prescribed medications prior to release
and prescriptions to fill in the community.
Case manager 12 Will add notes that outline the transfer summary into
the narrative section of the OMP.
Case manager or RPA 13 Will complete parole signup paperwork on the parole
release date and the offender will be released from the
holding facility.
Releasing official 14 Will instruct the paroled offender to report to the receiving
district office within twenty-four (24) hours of release
excluding weekends and holidays.
Case manager 15 Will add notes that outline the discharge summary and
enter it into the narrative section of the OMP for
offenders going on parole or being released full term.
RPA/PO 16 Will meet with the offender in the community within twenty-
four (24) to forty-eight (48) hours of release, excluding
weekends and holidays.
RPA/PO 17 Will review with the parolee/probationer the individual
case plan in OMP and parole/court order conditions,
instruct the parolee/probationer to attend his first
programming classes, review the supervision plan and
schedule next appointment. All of this is to be
documented in the Narrative section of the OMP.
RPA/PO 18 Will com plete the parole/probation signup that includes a
home visit, employment verification and a programming
collateral contact within two (2) weeks of receipt of the
parolee/probationer.
RPA/PO 19 Are expected to create reentry teams within the community
that will consult with the agent on the individual case plan.
RPA 20 Will supervise the parolee using current supervision
standards until such time as the parolee is stable within the
community, usually thirty (30) to ninety (90) days after
release.
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Functional Roles and
Responsibilities
Step Tasks
CIS steps are in bold
RPA 21 May transfer a parolee to a traditional parole officer after
the parolee is stabilized and complete a transfer summary
on the parolee if transfer is approved and takes place.
RPA/PO 22 Will consult with reentry team prior to a parolee's release
from supervision to establish a support network after parole
discharge.
RPA/PO 23 Will jointly develop with the offender a written individual
plan that identifies community resources that will continue
to be available to the offender after release from
parole/probation.
Releasing officer 24 Prior to release from parole, will give the
parolee/probationer a copy of the individual plan.
For further assistance, see your designated Super User.
References
Idaho Department of Correction Transition Team Document.
Serious and Violent Reentry Initiative, Award #2002-RE-CX-0013 (Dated 06-25-02).
Standards for Adult Correctional Institutions, 4th Edition, Standards 4-4442.
University of Maryland, College Park, Bureau of Governmental Research, 4511 Knox Road,
Suite 301, College Park, MD 20740.

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