Health Services Reports

Idaho
Department of
Correction

Standard
Operating
Procedure
Title:
Health Services Reports

Page:
1 of 3

Control Number:
401.06.03.088
Version:
3.0
Adopted:
12-28-2008

Shane Evans, division chief, approved this document on 3/20/2014.
Open to the public: Yes No
Redacted version available: Yes No
SCOPE
This standard operating procedure applies to all Idaho Department of Correction health care
services staff, and contract medical providers and subcontractors.

Revision History
Revision date (3/20/2014) version 3.0: Removed all task related instruction from the
procedure section, update format to current standard. Health care services administration
staff maintains task related instruction.

TABLE OF CONTENTS

Board of Correction IDAPA Rule Number 401 ......................................................................... 2
Policy Control Number 401 ....................................................................................................... 2
Purpose ..................................................................................................................................... 2
Responsibility ............................................................................................................................ 2
Standard Procedures ................................................................................................................ 3
1. Health Services Report .................................................................................................... 3
2. Medical Audit Committee Meetings ................................................................................. 3
Control Number:
401.06.03.088
Version:
3.0
Title:
Health Services Reports

Page Number:
2 of 3

Idaho Department of Correction
BOARD OF CORRECTION IDAPA RULE NUMBER 401
Medical Care
POLICY CONTROL NUMBER 401
Clinical Services and Treatment
PURPOSE
The purpose of this standard operating procedure is to establish a process to ensure
reporting health statistics to contract medical provider staff and health care services
administrative staff on a monthly basis .
RESPONSIBILITY
Health Authority
The health authority is responsible for
 Monitoring and overseeing all aspects of health care services
 Implementing and continued practice of the requirements in this standard operating
procedure
If health care services are contracted, the health authority is responsible for
 Reviewing and approving all applicable contract medical provider policy, procedure,
and forms before implementation
 Monitoring the contract medical provider’s performance including reviewing
processes, procedures, forms, and protocols used by the contract medical provider
to ensure compliance with this standard operating procedure
Contract Medical Provider
The contract medical provider is responsible for
 Implementing and practicing all provisions of this standard operating procedure
unless specifically exempted by written contractual agreements
 Ensuring that all requirements of this standard operating procedure are followed by
applicable contract medical provider policy and procedure
 Ensuring facility health authorities us e all applicable contract medical provider policy,
procedure, forms, and educational information to fulfill all health care-related
requirements of this standard operating procedure or contractual agreements
 Ensuring all applicable contract medical provider policy, procedure, and forms are
submitted to the health authority for review and approval prior to implementation
 Ensuring that the facility health authority and facility medical director review and
approve all programs designed to train staff in medical administration before
implementation
 Designating health care services staff to enter data into the summary of services
spreadsheet for the health services report
Control Number:
401.06.03.088
Version:
3.0
Title:
Health Services Reports

Page Number:
3 of 3

Idaho Department of Correction
Nothing in this standard operating procedure relieves the contract medical provider(s) of
any obligation or responsibility stipulated in their contractual agreements.
STANDARD PROCEDURES
1. Health Services Report
The health services report is an Excel workbook maintained by health services
administrative staff. The report consists of the following spreadsheets:
 Summary of Services
 Safety and Sanitation Inspection Checklist
 Concerns and Grievances
 Grievance Log
 Full-time Employee Staffing Report
Health s ervices administrative staff provides access to the workbook only to health care
services staff designated by the contract medical provider. Only designated staff are allowed
to do the data entry.
Staff performing the data entry must send the data to the health authority by the 15th day of
each month.
Contract medical provider staff must not modify the workbook without the consent of the
health authority.
2. Medical Audit Committee Meetings
The purpose of the medical audit committee is to bring together contract medical provider
staff and department staff to discuss medical and offender issues within a facility on a
monthly basis.

– End of Document –