Employee Personnel Records

Idaho
Department of
Correction

Policy
Title:
Employee Personnel Records

Page:
1 of 2

Control Number:
225
Version:
3.0
Adopted:
10-26-1987

IDOC Data Sensitivity Classification - L3 Restricted
Henry Atencio, deputy director, approved this document on 02/13/2015.
Open to the public: Yes No
Redacted version available: Yes No
Revision Summary
Revision date (02/13/2015) version 3.0:
• Updated format
• Corrected titles
• Clarified scope to include Correctional Industries
BOARD OF CORRECTION IDAPA RULE NUMBER
None.
POLICY STATEMENT
It is the policy of the Board of Correction that the Department maintain a current, accurate
and appropriately confidential personnel record on each employee.
PURPOSE
The purpose of this policy is to provide guidance in the development and administration of
current, accurate and appropriately confidential employee personnel records.
SCOPE
This policy applies to all managers, supervisors, and employees of IDOC to include
Correction Industries.
RESPONSIBILITY
The manager of Human Resources (HR) (or designee) will ensure the safety and
confidentiality of employee personnel records and act as a custodian concerning the
development, maintenance, access, and disposal of these records in accordance with Idaho
Public Records Law.
Division chiefs, facility heads, and district managers will ensure the provisions detailed in
standard operating procedure (SOP) 225.07.01.001, Employee Personnel Records, are
adhered to and that working files are maintained in a safe and secure environment.
Managers and supervisors are responsible for maintaining a working file for each employee
reporting to them. This would include updating information and performance documentation
as dictated in SOP 225.07.01.001.

Control Number:
225
Version:
3.0
Title:
Employee Personnel Records
Page Number:
2 of 2

Idaho Department of Correction
IDOC Data Sensitivity Classification - L3 Restricted
REFERENCES
Idaho Code, Sections 74-101 thru 74-126 (Idaho Public Records Law)
IDAPA 15.04.01, Rules of the Division of Human Resources and Personnel Commission,
Section 220.01, Employee Service Records
– End of Document –