Employee Assistance Program - POLICY

POLICY NUMBER: 223 PAGE NUMBER:
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DEPARTMENT
OF
CORRECTION POLICY
MANUAL SUBJECT:
Employee Assistance
Program
Adopted: 11-15-86
Revised: 11-01-92
01-01-95
Reformatted: 02-2001
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01.00.00.POLICY OF THE DEPARTMENT
It is the policy of the Board of Correction that the Department of Correction endeavor to
assist employees whose work record shows a pattern of absenteeism, tardiness, accident
rate and other indicators of poor job performance by referring said employees to the
state's employee assistance program.
02.00.00.TABLE OF CONTENTS
01.00.00.POLICY OF THE DEPARTMENT
02.00.00.TABLE OF CONTENTS
03.00.00.REFERENCES
04.00.00.DEFINITIONS
05.00.00.PROCEDURE
05.01.00.Employee P erformance Problems
05.02.00.Referrals
03.00.00.REFERENCES
Service agreement between a service provider and the department of administration. The
agreement provides free employee assistance, counseling and referrals for all state
employees, including Department of Correction employees.
04.00.00.DEFINITIONS
05.00.00.PROCEDURE
05.01.00.Employee Performance Problems
Supervisors/managers are responsible for recognizing employee performance problems.
When it appears an employee's performance problem may stem from personal problems,
the employee should be encouraged to seek assistance through the employee assistance
program. Employee assistance includes but is not limited to psychological counseling,
alcohol and drug abuse, financial and marriage assistance.
The department and its supervisors are not in a position to diagnose employees'
personal problems, only performance problems.
POLICY NUMBER: 223 SUBJECT: Employee
Assistance Program
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The decision to seek diagnosis and treatment is the employee's decision.
Normal disciplinary procedures remain intact and should be unchanged.
Continued employment is based upon acceptable levels of improved performance.
05.02.00.Referrals
The state administers a cooperative agreement with a service provider. All supervisor
referrals for employee assistance will be made using the following procedure:
Employees experiencing performance problems.
Supervisors with an employee experiencing performance problems can refer the
employee for a free evaluation by providing the employee with the contact phone
number(s). Information and contact numbers are available from Human Resource
Services.
All referrals are to be kept confidential by supervisors, management, and Human
Resource Services.
Employees are authorized to use sick leave or other authorized leaves for inpatient
or outpatient treatment during working hours.
Employees shall provide their own transportation for treatment.
The service provider will provide information as to the employee's progress in
treatment to the referring supervisor, if the employee has signed appropriate
release of information forms.
Voluntary Referrals
Employees and employee families may contact the service provider at any time for
a free problem assessment and follow-up sessions as outlined in the current
agreement.
There will be no communication between supervisors or Human Resource Services
and the service provider on voluntary referrals.
______________________________________________
Director, Department of Correction Date