Electronic Data Retention

Idaho
Department of
Correction

Policy
Title:
Electronic Data Retention

Page:
1 of 1

Control Number:
151
Version:
1.0
Adopted:
11-25-2014

Brent Reinke, director, approved this document on 11/25/2014.
Open to the public: Yes No

Revision History
Revision date (11/25/2014) version 1.0: This is a new policy.
BOARD OF CORRECTION IDAPA RULE NUMBER
None
POLICY STATEMENT
It is the department’s policy to retain and maintain electronic data in a secure manner with
the ability to restore or recover data within set retention time periods. Electronic data will be
retained as identified below:
 Online transaction production databases are retained for 30 days on a rolling basis
 File servers are retained for 30 days on a rolling basis
 Domain controller data is retained for 30 days
 Application server data is retained for 30 days
 Email messages are retained for 18 months
SCOPE
This policy applies to all staff and contractors involved with electronic data retention and
maintenance.
RESPONSIBILITY
The chief of management services is responsible for carrying out this policy and, if
necessary, overseeing creation and management of standard operating procedures.
– End of Document –