Research Requests

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DEPARTMENT
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CORRECTION POLICY
MANUAL SUBJECT:
Research Requests
Adopted: 12-93
Reformatted: 01-2001
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01.00.00. POLICY OF THE DEPARTMENT
It is the policy of the Board of Correction that the Department of Correction shall allow
access to records, employees and those in the custody of the Board of Correction for
purposes of appropriate and ethical research relevant to its goals and programs. Research
assists the department in establishing goals, objectives and plans for the future and can
contribute to more efficient and effective supervision, conservation of resources and
increased public safety.
02.00.00. TABLE OF CONTENTS
01.00.00.POLICY OF THE DEPARTMENT
02.00.00.TABLE OF CONTENTS
03.00.00.REFERENCES
04.00.00.DEFINITIONS
05.00.00.PROCEDURE
05.01.00. Archival Research
05.02.00. Research on Human Subjects
05.03.00 Written Proposals
05.04.00. Review of Written Proposals
05.05.00. Exempt From Review
05.06.00. Rights and Welfare
05.07.00. Medical, Pharmaceutical or Cosmetic Experiments Prohibited
05.08.00. Research Results
05.09.00. Conduct of Research
05.10.00 Termination of Research
03.00.00. REFERENCES
Standards for Adult Correctional Institutions, third edition, standards 3-4105 – 3-4110.
04.00.00. DEFINITIONS
Archival research: Research requiring access to stored historical data, files,
documentation, video or audio tapes, electronically sorted data or written material.
Research activities: Activities which systematically investigate a phenomenon or series of
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phenomena.
Research on human subjects: Research requiring access to, and participation of,
employees, inmates, residents or clients of the Department of Correction.
05.00.00. PROCEDURE
05.01.00. Archival Research
Archival research which is based solely on data collection from an existing data base will
be conducted according to policy 108 – Public Access to Records, which conforms to the
Idaho public records law.
05.02.00. Research on Human Subjects
Research conducted on human subjects will be conducted in three categories:
Professional researchers, including private consultants and Department of
Correction employees
Graduate students supervised by graduate level professionals, e.g. appropriate
university staff;
Undergraduate students supervised by Department of Correction staff, undertaking
research projects implemented and designed by Department of Correction
administrators.
05.03.00 Written Proposals
Written proposals will be required for all requests to conduct research with human subjects.
The proposal will be initially submitted to the facility head, district manage or bureau chief
of the site where research is to take place.
Research conducted by individuals described in 05.02.00. above may require a written
proposal under certain conditions.
DOC employees conducting research at the request of DOC administration, or professional
researchers retained by the department may be exempt from the requirement to submit a
written research proposal.
Where no research proposal is required, researchers must distribute confidentiality rules
and regulations to the project participants.
Written proposals must be submitted 90 days in advance of expected implementation of
research conducted by individuals referenced in 05.02.00. above.
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The written proposal will include:
A statement delineating the significance of the study, and a research hypothesis or
problem statement;
Clearly stated research methodology, including but not limited to, definition of
population, sample selection, design, ethical procedures, discussion on
dissemination of written research reports and legal parameters.
An estimate of the time parameter for the project’s completion.
05.04.00. Review of Written Proposals
Written proposals will be reviewed by the facility head, district manager or bureau chief of
the site where the research is to take place.
Proposals will be reviewed for compatibility with Department of Correction goals, programs
and needs for research.
Proposals may be rejected or returned for resubmission at this level of review for the
following reasons:
Lack of compatibility with stated Department of Correction goals, programs and
needs for research;
Inappropriateness for conducting under the auspices of the Department of
Correction;
Failure to meet proposal criteria in 05.03.00. above.
Acceptable research proposals will be forwarded to the appropriate division administrator
for final approval.
05.05.00. Exempt From Review
Certain projects involving human subjects that may be exempt from review by the division
administrator are:
Research conducted in a manner that does not link information gathered to the
identify of the participants;
Research on regular and special instructional techniques;
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Research involving the administration of standard tests, when information from the
tests cannot be linked to the identities of the subjects;
Research involving surveys or interviews procedures where the responses cannot
be identified back to the respondents.
05.06.00. Rights and Welfare
The rights and welfare of any human subjects will be safeguarded at all times.
05.07.00. Medical, Pharmaceutical or Cosmetic Experiments Prohibited
The use, or participation, of human subjects in medical, pharmaceutical or cosmetic
experiments is expressly prohibited.
05.08.0. Research Results
Principal investigators will be required to provide the Department of Correction with a copy
of completed research results.
05.09.0. Conduct of Research
Divisions of the Department of Correction may draft field memoranda addressing issues
of security, researcher conduct, dress code and appropriate time parameters for conduct
of research.
05.10.00 Termination of Research
Any division, institution, district office, community work center or central office bureau may
terminate approved research at any time for noncompliance with any regulation or
condition previously agree upon, or for cause generated by an emergency situation.
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Director, Department of Correction Date