Competitive Bidding Requirements

POLICY NUMBER: 132 PAGE NUMBER:
1 of 2
DEPARTMENT
OF
CORRECTION POLICY
MANUAL SUBJECT:
Competitive Bidding
Requirements
REVISED: 03-92
Reformatted: 01-2001
C
O
P
Y
01.00.00. POLICY OF THE DEPARTMENT
It is the policy of the Idaho Board of Correction that all construction and preventive
maintenance at Department of Correction correctional facilities comply with the Idaho
Code, Chapter 57, Title 67.
02.00.00. TABLE OF CONTENTS
01.00.00.POLICY OF THE DEPARTMENT
02.00.00.TABLE OF CONTENTS
03.00.00.REFERENCES
04.00.00.DEFINITIONS
05.00.00.PROCEDURE
05.01.00. Roll of the Construction/Maintenance Manager
05.02.00. Reference Material
03.00.00. REFERENCES
Department of Correction, Fiscal Directive, 114.03.03.007.
Idaho Code Chapter 57, title 67, sections 67-5710, 67-A & B, 67-5711, 67-67C.
04.00.00. DEFINITIONS
05.00.00. PROCEDURE
05.01.00. Roll of the Construction/Maintenance Manager
It will be the responsibility of the construction/maintenance manager to insure that all
construction, alterations, repair and maintenance of facilities operated by the Department
of Correction follow guidelines established in this policy, Idaho Code, and the fiscal
manual. All in-house work performed by construction/ maintenance staff and inmate
workers will comply with applicable local and national codes (UBC, NEMA, UPC, OSHA,
Fire & Life Safety, NFPA, NEC, IPC, ASHRAE, ASME, & AGA).
POLICY NUMBER: 132 SUBJECT: Competitive
Bidding Requirements
PAGE NUMBER:
2 of 2
C
O
P
Y
05.02.00. Reference Material
Relevant abstracts of Idaho Code and the fiscal manual are outlined for reference and as
a guide for department staff when requesting new construction, maintenance, repair and
alterations to existing facilities and/or equipment; preventive maintenance funding requests
or emergency purchase requests.
Idaho Code, Section 67-C. CONSTRUCTION OF PUBLIC PROJECTS – COMPETITIVE
SEALED BIDDING. (1) All construction contracts for public works shall be awarded by
competitive bidding. (2) An invitation for bids shall be issued and shall include a project
description and all contractual terms and conditions applicable to the public works. (3)
Adequate public notice of the invitation for bids shall be given at least fourteen (14) days
prior to the date set forth therein for the opening of bids. Such notice may include
publication at least fourteen (14) days prior to bid opening in a newspaper of general
circulation in the area where the work is located. (4) Bids shall be opened publicly at the
time and place designated in the invitation for bids. The amount of each bid and such
other relevant information as may be specified by rules, together with the name of each
bidder, shall be entered on a record and the record shall be open to public inspection.
(5) With respect to a project having a written cost estimate of greater than two thousand
five hundred dollars ($2,500) but less than the public works limit established in section 67-
511, Idaho Code, the agency, if it does not perform the work with existing physical plant
staff, must award a written contract to the low responsible bidder after soliciting at least
three (3) documented informal bids from contractors licensed in Idaho to perform public
works contracts, if reasonably available. Adequate public notice of the invitation for
informal bids shall be given at least seven (7) days prior to the date set forth therein for the
receipt for the informal bids. Such notice may include publication at least seven (7) days
prior to bid opening in a newspaper of general circulation in the area where the work is
located. Informal bids must be submitted by the contractor in writing in response to a
prepared written document describing the project’s scope of work in sufficient detail so as
to enable a contractor familiar with such work to prepare a responsible bid. Nothing herein
exempts an agency from the responsibility of utilizing formal plans and specifications if the
work involves the public health or safety as described in chapters 3 and 12, title 54, Idaho
Code. The agency must document receipt of the informal bids in the project file.
_______________________________ _______________
Director, Department of Correction Date