Requirements for Plans and Specifications

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DEPARTMENT
OF
CORRECTION
POLICY
MANUAL SUBJECT:
Requirements for Plans &
Specifications
Adopted: 03/92
Reformatted: 01-2001
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01.00.00. POLICY OF THE DEPARTMENT
It is the policy of the Idaho Board of Correction that all construction and preventive
maintenance at Department of Correction correctional facilities comply with the Idaho
Code, Chapter 57, Title 67.
02.00.00. TABLE OF CONTENTS
01.00.00.POLICY OF THE DEPARTMENT
02.00.00.TABLE OF CONTENTS
03.00.00.REFERENCES
04.00.00.DEFINITIONS
05.00.00.PROCEDURE
05.01.00. Roll Of Maintenance Manager
05.02.00. Reference Materials
05.03.00. Project Oversight By The Administrator For The Division Of Public Works
05.04.00. Idaho Code, Section 67-5710B. DEFINITIONS
03.00.00. REFERENCES
Department of Correction, Fiscal Directive, 114.03.03.007.
Idaho Code Chapter 57, title 67, sections 67-5710, 675710A & B, 67-5711, 67-5711C.
04.00.00. DEFINITIONS
05.00.00. PROCEDURE
05.01.00. Roll Of Maintenance Manager
It will be the responsibility of the construction maintenance manager to insure that all
construction, alterations, repair and maintenance of facilities operated by the Department
of Correction follow guidelines established in this policy, Idaho Code, and the fiscal
manual. All in-house work performed by construction/ maintenance staff and inmate
workers will comply with applicable local and national codes (UBC, NEMA, UPC, OSHA,
Fire & Life Safety, NFPA, NEC, IPC, ASHRAE, ASME, & AGA).
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05.02.00. Reference Materials
Relevant abstracts of Idaho Code and the fiscal manual are outlined for reference and as
a guide for department staff when requesting new construction, maintenance, repair and
alterations to existing facilities and/or equipment; preventive maintenance funding requests
or emergency purchase requests.
05.03.00. Project Oversight By The Administrator For The Division Of Public
Works
Idaho Code, Section 67-5710A. REQUIREMENT OF PLANS AND SPECIFICATION
APPROVAL BY PERMANENT BUILDING FUND ADVISORY COUNCIL AND
DELEGATION OF PROJECT OVERSIGHT BY THE ADMINISTRATOR FOR THE
DIVISION OF PUBLIC WORKS.
Unless an emergency exists as defined in section 67-5711B, Idaho Code, an existing
public works may not be altered, repaired, constructed or improved on property owned or
occupied by any state institution, department, commission, board or agency, if the
estimated cost of work exceeds the limit established in section 67-5711, Idaho Code,
without regard to source of funding, until the location, design, plans and specifications are
approved by the permanent building fund advisory council and the project supervised by
the Division of Public Works or its designee.
The Administrator for the Division of Public Works may delegate control over design,
construction and all other aspects of a public works or maintenance project which costs
less than one hundred thousand dollars ($100,000), to agencies of state government on
a project-by-project basis, if a responsible party of the state agency requests that
delegation in writing and the permanent building fund advisory council approves the
delegation.
The state agency to which control is delegated shall assume all responsibility for project
budgeters and shall receive funds appropriated for the project upon application and
approval by the permanent building fund advisory council.
Delegation of project control does not exempt the state agency from complying with public
works statutes, life safety and building codes or other applicable codes and regulations.
The state agency also must comply with any guidelines or procedures for design and
construction adopted by the division of Public Works and the permanent building fund
advisory council.
State agencies that receive delegated projects may not have access to permanent building
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fund advisory council contingency funds unless approved by the permanent building fund
advisory council or authorized by appropriation.
Prior written approval from the administrator must be granted for any public works utilizing
sole source or limited competition.
05.04.00. Idaho Code, Section 67-5710B. DEFINITIONS
Idaho Code, Section 67-5710B. DEFINITIONS. As used in this chapter: “Preventive
Maintenance” means:
Corrective repairs or replacements used for existing state-owned, or state-operated
facilities, which result from a systematic program in which wear, tear, and change are
anticipated and continuous corrective actions are required to be taken to ensure peak
efficiency and to minimize deterioration. It includes systematic inspection, adjustment,
lubrication, replacement of components, as well as performance testing and analysis; and
Repairs and replacements with an estimated useful life of less than five (5) years; and
Repairs and replacements which are funded in the state agency’s operating budget; and
Repairs and replacement which can be accomplished by the agency’s existing physical
plant staff; and
Repairs and replacement which do not require the services of architects, engineers and
other professionally licensed consultants to investigate conditions, prepare
recommendations for corrective action, prepare plans and specifications and supervise the
execution of corrective projects.
”Public Works” means:
Any new building, alteration, repair, demolition or improvement of any land, building,
structure including utilities, or remodeling or renovation of existing buildings, or other
physical facilities, to make physical changes necessitated by changes in the program, to
meet standards required by applicable codes, to correct other conditions hazardous to
health and safety of persons which are not covered by codes, or to effect a permanent
improvement to the facility for any reason including aesthetics or appearance;
Site improvement or developments which constitute permanent improvements to real
property;
Purchase and installation of fixed equipment necessary for the operation of new,
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remodeled, or renovated buildings and other physical facilities for the conduct of programs
initially housed therein to include any equipment that is made a permanent fixture of the
building; and
Purchase of the services of architects, engineers, and other consultants to prepare plans,
program documents, life cycle costs studies, energy analysis, and other studies associated
with any new building, alteration, repair, demolition or improvement and to supervise the
construction or execution of such projects.
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Director, Department of Correction Date