Travel by Department of Correction Employees for Official Business

Idaho
Department
of Correction

Policy
Title:
Travel by Department of Correction
Employees for Official Business

Page:
1 of 1

Control Number:
121
Version:
2.0
Adopted:
12-1982

Henry Atencio, deputy director, approved this document on 06/14/2016.
Open to the public: Yes No
Redacted version available: Yes No
Revision Summary
Revision date (06/14/2016) version 2.0: Changed final approval for out-of-state travel from
director to division administrators, removed a detail governed in another standard operating
procedure, reformatted to meet current standards, changed title to improve alpha list
accuracy.
BOARD OF CORRECTION IDAPA RULE NUMBER
None
POLICY STATEMENT
Official travel of all employees of the Idaho Department of Correction must be
approved in advance. All travel must be approved by the division administrator or
designee.
PURPOSE
The purpose of this policy is to provide procedures for official department travel.
SCOPE
This policy provides procedures for all staff for official department travel.
RESPONSIBILITY
It is the responsibility of employees to obtain approval prior to official department
travel.
All in-state travel must be approved by the employee's immediate supervisor, with
final approval granted by the division administrator or designee prior to travel.
Idaho Department of Correction
Control Number:
121
Version:
2.0
Title:
Travel by Department of Correction
Employees for Official Business
Page Number:
2 of 2
Employees who travel regularly due to job duties do not need prior approval to travel
to work sites relating to Idaho Department of Correction business. For example,
Information Technology technicians do not need prior approval to travel for official
business purposes to work sites relating to official department business. The
immediate supervisor must identify which employees fall within this category and
must secure approval signatures. The division administrator has discretion to decide
whether travel is a regular job duty of a particular employee.
Out-Of-State Travel
All out-of-state travel must be approved by the employee's immediate supervisor
with final approval granted by the division administrator or designee prior to travel.
Commission of Pardons and Parole Extraditions
Extraditions ordered by the Commission of Pardons and Parole will be handled
separately and controlled by that commission.
Travel Expenses Reimbursement
Reimbursement for travel expenses is limited to cost authorized and essential in
transacting official state business that has actually occurred. Reimbursement
requests must be submitted timely after completion of travel. See 114.03.03.003,
Expenditure Cycle, for reimbursement procedure.
REFERENCES
Standard Operating Procedure 114.03.03.003, Expenditure Cycle
–End of Document–
Idaho Department of Correction