Control, Maintenance, and Disposition of Case Management and Medical Files

Idaho
Department of
Correction

Policy
Control Number:
120
Version:
2.0
Page Number:
1 of 1
Adopted:
4-1-1987
Reviewed:
6-6-2008

Title:
Control, Maintenance, and Disposition of
Case Management and Medical Files

This document was approved by Brent Reinke , director of the Idaho
Department of Correction, on 6/6/08 (signature on file).
BOARD OF CORRECTION IDAPA RULE NUMBER
None
POLICY STATEMENT
It is the policy of the Idaho Board of Correction that the Idaho Department of Correction
(IDOC) and its contractors ensure that inmate, probationer, and parolee case management
files are consistently maintained in a manner which ensures appropriate confidentiality,
accurate availability of file material for individual case analysis, proper maintenance and
retirement, protection against unauthorized access or removal, and provides access and
procedure for request for public record.
PURPOSE
The purpose of this policy is to communicate the Board’s management philosophy regarding
measures the IDOC shall take to safeguard an offender’s case management and medical
files.
SCOPE
This policy applies to all procedures created under the authority of this policy and all IDOC
correctional facilities .
RESPONSIBILITY
The director of the IDOC and division chiefs are responsible for overseeing the
development, implementation, and monitoring of standard operating procedures (SOPs) that
provide guidance on or establishes the following:
• Access and availability;
• Confidentiality and protection against unauthorized use; and
• Maintenance and retirement of case management and medical files.
REFERENCES
None
– End of Document –