Inventoriable Fixed Assets

Idaho
Department of
Correction Standard
Operating
Procedure
Title:
Inventoriable Fixed Assets

1 of 3

114.03.03.010
Version:
2.0
Adopted:
11/18/2003

Kim Brown, Chief of Management Services, approved this document and it was published
on 10/27/2025.
SCOPE
This standard operating procedure (SOP) applies to all employees and locations of the Idaho
Department of Correction (IDOC).
Version Summary
TABLE OF CONTENTS
Scope ........................................................................................................................................ 1
Table of Contents ....................................................................................................................... 1
A. Statutory Authority ............................................................................................................ 1
B. Board of Correction IDAPA Rule ...................................................................................... 1
C. Governing Policy .............................................................................................................. 1
D. Purpose ........................................................................................................................... 2
E. Responsibility ................................................................................................................... 2
F. Definitions ........................................................................................................................ 2
G. Standard Procedures ....................................................................................................... 2
1. General Statement ....................................................................................................... 2
2. Prohibitions .................................................................................................................. 2
3. Fiscal Unit Responsibilities ........................................................................................... 2
H. REFERENCES ................................................................................................................ 3

A. STATUTORY AUTHORITY
1. Idaho Code § 20-217A, Appointment of Director – Salary – Powers and Duties
2. Idaho Code § 67-5746 Inventory of Chattels – Duties of Officers and Employees -Recording
– Annual Revision – Open to Inspection
B. BOARD OF CORRECTION IDAPA RULE
None
C. GOVERNING POLICY
Document
Number:
114.03.03.010
2.0

Title:
Inventoriable Fixed Assets

Page Number:
2 of 3

Idaho Department of Correction

Policy 114, Fiscal Policy
D. PURPOSE
This SOP describes the purpose of inventoriable fixed assets from the department’s inventory.
E. RESPONSIBILITY
Each prison, community re-entry center (CRC), probation and parole office, and Central Office
will be responsible for properly receiving inventoriable fixed assets, maintaining the accuracy of
their physical inventory, and notifying fiscal when a change in inventory status occurs.
F. DEFINITIONS
1. Internal Control: Measures employed for the purpose of safeguarding resources
against waste, fraud and inefficiency; promoting accuracy and reliability in accounting
and operating data; encouraging and measuring compliance with law and policy; and
judging the efficiency of operations.
2. Inventoriable Fixed Asset: A tangible fixed asset with a life expectancy of more than
two years with a unit cost of at least $2,000.00 or assets of any value included in the
below list:
a. Radios.
b. Weapons
3. Statewide Accounting and Reporting System (LUMA): The state of Idaho’s Office of
the State Controller’s computer system that is used for processing and reporting
accounting transactions.
4. Nominal Value: A current value of zero dollars or a current value of less than what it
would cost to dispose of the surplus item at an auction or refuse site, estimated at $50.
G. STANDARD PROCEDURES
1. General Statement
a. The Idaho Department of Correction (IDOC) will ensure that internal controls exist over
inventoriable fixed assets by maintaining timely, complete inventoriable fixed asset
inventory records and by adhering to State of Idaho property acquisition and disposal
procedures.
b. All IDOC inventoriable fixed asset acquisitions, deletions, and maintenance of
inventoriable asset records will be according to IDOC’s written inventoriable asset (IA)
procedure and the State Controller’s Office fiscal policies regarding Capital Assets.
2. Prohibitions
All employees of IDOC or their immediate family members/other persons (including
spouses, dependents, or any other person acting on behalf of an employee of the
Department) are prohibited from participating in the acquisition of IDOC surplus personal
property.
3. Fiscal Unit Responsibilities
Document
Number:
114.03.03.010
2.0

Title:
Inventoriable Fixed Assets

Page Number:
3 of 3

Idaho Department of Correction

a. Will ensure that a complete, current, and accurate schedule of all IDOC inventoriable
fixed assets is maintained.
b. Insurance
c. IDOC will ensure inventoriable fixed assets are reported & maintained by Risk
Management.
H. REFERENCES
1. Inventory Reconciliation Cover Sheet
2. Property Disposal Authorization Request
3. Property Inventory Add Form
4. Property Inventory Transfer Form
5. Property Lost or Stolen Report
6. SBEX Policy No. 442-30, State Personal Surplus Property Policy and Procedures
[https://www.sco.idaho.gov/ViewerFiles/StateSurplusProperty/docs/SURPLUSPROPERTY-
POLICY.pdf]
7. SCO Fiscal Policies Capital Assets
[https://www.sco.idaho.gov/LivePages/fiscal-policies-capital-assets.aspx]

– End of Document –