Media and Public Information

C
O

DEPARTMENT
OF
CORRECTION

COMMUNITY
CORRECTIONS
DIVISION

Community
Work Centers
DIRECTIVE NUMBER:

110.04.03.001
PAGE NUMBER:

1 of 3
SUBJECT:
Media An d Public
Information
Reviewed: 06-2002
Revised: 10-08-02

01.00.00. POLICY OF THE DEPARTMENT

It is the polic y of th e Board of Correction that the Department of Correction will maintain
open and responsive communication with the public and the media. It is the intent of the
Board tha t the Department keep the public well informed of its activities and maintain a
consistently high community rapport through public presentations and special programs.

01.01.00. Purpose

The deputy administrator of Community Corrections Division directs work center
managers to maintain a public information polic y that encourages interaction with the
public and the new s media and that is consistent with Policy 110, Media and Public
Relations . The deput y administrator als o requires managers to only allow acces s that is
consistent with offenders ' rights to confidentiality and privacy, and that provides for the
maintenance of order and security of the facility. The deputy administrator further
directs work center managers to coordinate their non-routin e public information activities
with the Department’s public information officer prior to approving media access.

02.00.00. TABLE OF CONTENTS

01.00.00. POLICY OF THE DEPARTMENT
01.01.00. Purpose
02.00.00. TABLE OF CONTENTS
03.00.00. REFERENCES
04.00.00. DEFINITIONS
05.00.00. PROCEDURE
05.01.00. Oversight
05.02.00. Program Areas And Offenders' Rights
05.03.00 Emergency and Non-Emergency Response to The Media
05.04.00. Media Contact Reporting

03.00.00. REFERENCES

American Correctional Association (ACA) Performance-Based Standards 4-ACRS-7F-
01 and 4-ACRS-7F-02.
DIRECTIVE NUMBER:

110.04.03.001
SUBJECT : Media And

Public Information
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2 of 3

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Department Policy 110, Media and Public Relations.

IDAPA 06.01.01, Rules Of The Board Of Correction, Section 110, Media An d Public
Relations.

04.00.00. DEFINITIONS

Offender. A person under the legal care, custody, supervision or authority of the Board
including a person within or without the state pursuant to agreement with another state
or a contractor.

Public Information Officer. Commonly referred to as the PIO.
05.00.00. PROCEDURE

Media and public relations shall be handled in accordance with Department Policy 110,
Media and Public Relations.

05.01.00. Oversight

Visits from the media shall be handled with direc t oversight by one of the following:
The deputy administrator of Community Corrections Division;
The Department’s public information officer;

The work center’s designated PIO; or,
The work center manager or designee.
05.02.00. Program Areas And Offenders' Rights

The media, if approval allow s acces s to the work center’s program areas , shall be
required to follow thes e practices:

An y photographs of offenders that identify the offenders require the offender's
written release; and,

Members of the media mus t be aware of the security issues of the center and
function within the defined parameters as set forth by the oversight authority.
DIRECTIVE NUMBER:

110.04.03.001
SUBJECT : Media And

Public Information
PAGE NUMBER:

3 of 3

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05.03.00. Emergency An d Non-Emergency Response T o The Media

The release of informatio n by an Idaho State government agenc y is regulated b y the
Idaho Public Records Manual (Idaho Code 9-337 through 9-350). If an employee is
uncertain about whether information can be released, h e shall contact the Department’s
Public Information Officer for clarification and direction. Any matter denied, for some or
all information, shall include the specific state statutes and the steps for appealing the
denial.

Work center tours shall normally be scheduled b y the wor k center manager. Special
tours , suc h as large associations and state legislative groups , shall be scheduled
through the Department’s Public Information Officer (PIO). Work center managers shall
work with the Department’s PIO if literature (brochures , statistics , etc.) is requested for
the tour.

Special events shall be coordinated through the office of the Department’s Public
Information Officer (PIO). News releases announcin g special events shall be released
by the PIO office. The manager shall coordinate activities with the PIO office.

News concerning th e Department or one o f its divisions shall be released through the
office of the Department’s Public Information Officer (PIO). Routine release of
information may be provided by field PIO's or work center managers . Pres s releases
composed by Department staff shall be reviewed by the Department’s Public
Information Officer before release.

The wor k center shal l have a field Public Information Officer (PIO) who shall work
closely with the Department’s PIO office. If there is a crisis situation or a situation of
special concern, the Department’s PIO will determine if his presenc e is required o n site.
The Department’s PIO has a designated backup who may be utilized as needed.
05.04.00. Media Contact Reporting
Al l media contacts must be reported to the Community Corrections Division deputy
administrator.

Administrator, Operations Division Date