Department Identification Cards

Idaho
Department of
Correction
Standard
Operating
Procedure

Department Identification Cards

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215.01.01.001 1.0
Adopted:
10/07/2025

Chad Page, Deputy Director, approved this document and it was published
on 10/07/2025.
Open to the public: Yes
SCOPE
This standard operating procedure (SOP) applies to all employees, contractors, medical staff,
volunteers, and visitors of the Idaho Department of Correction (IDOC).

Revision Summary
Identification Cards
TABLE OF CONTENTS
Scope ................................................................................................................................... 1
A. Statutory Authority ....................................................................................................... 1
B. Board of Correction IDAPA Rule .................................................................................. 1
C. Governing Policy .......................................................................................................... 2
D. Purpose ....................................................................................................................... 2
E. Responsibility ............................................................................................................... 2
F. Definitions .................................................................................................................... 2
G. Standard Procedures ................................................................................................... 2
1. General Information ............................................................................................... 2
2. Issuance of Identification Cards ............................................................................. 3
3. IDOC ID Photo Requirements ................................................................................ 3
4. Traditional IDOC Identification Cards ..................................................................... 4
5. IDOC RFID Cards .................................................................................................. 4
6. Retirement ID Cards .............................................................................................. 4
H. References .................................................................................................................. 4
A. STATUTORY AUTHORITY
1. Idaho Code § 20-217A, Appointment of Director – Salary – Powers and Duties
2. Idaho Code § 20-219, Probation and Parole Supervision and Training – Limited
Supervision - Rulemaking
3. Idaho Code § 20-244, Government and Discipline of the Correctional Facility – Rules
and Regulations
Document Number:
215.01.01.001
Version:
1.0
Title:
Department Identification Cards

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Idaho Department of Correction

B. BOARD OF CORRECTION IDAPA RULE
None
C. GOVERNING POLICY
None
D. PURPOSE
All staff, contract personnel, and others professionally conducting the business of or with
Idaho Department of Correction (IDOC) are issued and must have on their person, official
IDOC identification (ID) cards while on duty or while in an IDOC facility to ensure both staff
and public safety.
E. RESPONSIBILITY
1. Human Resource Services:
Review eligibility for and authorize retirement identification cards to eligible employees
who have retired from the department
2. Supervisors and managers:
a. Promote safety by requiring employees to wear identification cards
b. Request identification cards from personnel that are separating from the department
c. Destroy any identification cards that are turned in from personnel that have separated
from the department
3. Employees:
a. Wear their official IDOC identification card while on duty
b. Report any lost, stolen, or damaged identification cards to their supervisor as soon as
possible
F. DEFINITIONS
1. Card Holders: IDOC employees, medical staff, contract personnel, mentors, temporary
employees, and volunteers that are provided with an IDOC identification card.
2. Radio Frequency Identification Card (RFID Card): An identification card that uses
electromagnetic fields to automatically identify the user.
3. Traditional IDOC Identification Card (IDOC ID): A photo identification card that does
not use electromagnetic fields to automatically identify the user.
G. STANDARD PROCEDURES
1. General Information
a. ID cards will be issued to employees, medical staff, contract personnel, mentors,
and to temporary employees and volunteers at the discretion of the division chief.
b. ID cards remain the property of the department. Upon separation from service or
partnership with the department, card holders are required to surrender their ID
cards to their immediate supervisor or the worksite manager.
Document Number:
215.01.01.001
Version:
1.0
Title:
Department Identification Cards

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Idaho Department of Correction

c. While on duty, card holders are expected to produce, upon request, their official ID
card. The official ID card must be always worn and visible while at any IDOC work
site.
d. Using another person’s ID card to enter any IDOC office or facility is prohibited.
e. Card holders are required to maintain department-issued ID cards with the greatest
care. Loss of or damage to an ID card must be reported immediately to a
supervisor and the Central Office designee.
f. Negligent and careless handling of department property may be grounds for
disciplinary action.
2. Issuance of Identification Cards
a. Card holders will be issued one of two types of official ID cards, depending on their
worksite. The two types of ID cards for card holders are the traditional IDOC ID and
the IDOC RFID. Either of these cards are to be accepted as official IDOC
identification at any IDOC office or facility.
b. Certain retired personnel may be issued a retirement ID card if they meet the
requirements described in Section G.6 of this policy.
c. Regardless of the type of official ID card issued by their appointing authority, all ID
cards must be kept current with photographs no more than five years old.
d. Card holders are required to surrender any old ID cards to their immediate
supervisor or worksite manager. Supervisors will destroy old ID cards in a manner
that makes the card unusable by another person.
e. ID cards will be printed by the Central Office designee.
i. Worksite designees must email the photo and position information to
[e-mail] or complete the form on E-doc and distribute the
cards upon receipt.
ii. The Central Office designee will create and distribute ID cards for all individuals
located at Central Office and create and send ID cards to the worksite designee
for all other locations.
f. Within 30 days of a card holder’s job role or worksite location change, the worksite
designee must email [e-mail] or complete the form on
EDOC with the updated information to obtain a new ID card.
g. ID cards have different colors assigned to reflect the card holder’s relation to IDOC.
The following colors will be used:
i. Staff: blue
ii. Medical: magenta
iii. Volunteer: green
iv. Mentor: orange
v. Contractor, Escorted Visitor, and temporary card: yellow
3. IDOC ID Photo Requirements
To maintain uniformity, ID card photo standards have been established:
Document Number:
215.01.01.001
Version:
1.0
Title:
Department Identification Cards

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Idaho Department of Correction

a. The background of the photograph must be an American flag which must be three
feet by five feet in size.
b. The flag must be hung vertically with the stars in the upper left corner of the
photograph as pictured in the example below.
c. Photographs must not be “selfies” or photographs of other photographs.
4. Traditional IDOC Identification Cards
IDOC ID cards will be issued to card holders working at sites that do not have a
keycard entry point system.
5. IDOC RFID Cards
a. IDOC RFID cards are used at sites equipped with a keycard entry point system
and will be used as official identification at other sites.
b. IDOC RFID cards will restrict the card holder’s access to authorized areas only. If a
card holder’s duties require access to other areas of the building or facility, they
can request permission to access other areas by having their supervisor email
[e-mail].
c. Card holders must use their IDOC RFID card on the keycard entry point to enter
their place of work every time they enter their place of work. Bypassing this
requirement or attempting to enter the building after someone else uses their ID
card on the keycard entry system is prohibited.
Note: The IDOC RFID card must not be punched with a hole of any kind, including to
wear it on a lanyard. Any hole or perforation will deactivate the card and will prevent
access.
6. Retirement ID Cards
a. Retirement identification cards may be issued to retired employees who have
retired from positions requiring Peace Officer Standards and Training (POST)
certification or those hired prior to July 1, 2005, that were required to attend an
academy.
b. Employees must also have retired from the department in good standing to be
eligible to receive the card.
c. The retired employee must submit a request to Human Resource Services (HRS)
to obtain a retirement card. HRS staff will review employee personnel records to
determine eligibility and inform the Central Office designee.
H. REFERENCES
Document Number:
215.01.01.001
Version:
1.0
Title:
Department Identification Cards

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Idaho Department of Correction

None

– End of Document –