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Home My WebLink AboutBody-Worn CamerasIdaho Department of Correction Standard Operating Procedure Title: Body-Worn Camera Systems Page: 1 of 15 Document Number: 153.01.01.001 Version: 1.0 Adopted: 04/18/2025 Bree Derrick, Director, approved this document on 04/18/2025. Open to the public: Yes No SCOPE This interim standard operating procedure (SOP) applies to all Idaho Department of Correction (IDOC) employees utilizing body-worn camera (BWC) systems during a trial period, beginning April 21, 2025. Information and feedback gathered during this trial will be utilized to draft and publish the official SOP. Revision Summary Version 1.0: This interim SOP is a new document. TABLE OF CONTENTS Scope ........................................................................................................................................ 1 Table of Contents ....................................................................................................................... 1 A. Statutory Authority ............................................................................................................ 2 B. Board of Correction IDAPA Rule ...................................................................................... 2 C. Governing Policy ............................................................................................................. 2 D. Purpose ........................................................................................................................... 2 E. Responsibility ................................................................................................................... 2 F. Definitions ....................................................................................................................... 2 G. Standard Procedures ....................................................................................................... 3 1. General ........................................................................................................................ 3 2. Training ........................................................................................................................ 4 3. Body Worn Camera Use .............................................................................................. 4 4. Operation ..................................................................................................................... 8 5. Video Recall ............................................................................................................... 10 6. Accountability, Storage, and Issuance of BWCs ......................................................... 11 7. Maintenance of BWCs ............................................................................................... 12 8. Employee Responsibilities for BWC ........................................................................... 12 9. Rules for Viewing BWC Recordings by Employees .................................................... 12 10. Redaction, Storage, and Retention of BWC Recordings ......................................... 13 11. Procedures for Categorizing and Labeling BWC Recordings in the DEMS ............. 14 Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 2 of 15 Idaho Department of Correction 12. Audit and Compliance ............................................................................................ 14 13. Release of BWC Recordings .................................................................................. 14 H. References .................................................................................................................... 15 A. STATUTORY AUTHORITY 1. Idaho Code § 20-217A, Appointment of Director – Salary – Powers and Duties 2. Idaho Code § 20-219, Probation and Parole Supervision and Training – Limited Supervision - Rulemaking 3. Idaho Code § 20-244, Government and Discipline of the Correctional Facility – Rules and Regulations B. BOARD OF CORRECTION IDAPA RULE None C. GOVERNING POLICY None D. PURPOSE This SOP provides guidance, establishes a standard process, and promotes safety and transparency for employees of the Division of Prisons, Division of Probation & Parole (P&P), and Special Investigations Unit (SIU) when utilizing BWC systems during the course of their job duties. All employees issued a BWC or utilizing BWC systems as part of their job duties will adhere to the guidelines and procedures set forth in this SOP. E. RESPONSIBILITY None F. DEFINITIONS 1. Body Worn Camera (BWC): An electronic camera system for creating, generating, sending, receiving, storing and processing audiovisual recordings that may be worn by an employee during their job duties. 2. Chain of Custody: The document process of maintaining and handling digital evidence from the point of capture through storage, access, and dissemination, ensuring integrity and authenticity. 3. Client: A person who has been convicted of a crime against the laws of the state and ordered into the care and custody of the Board of Correction. The term client includes any use in Idaho law, Board of Correction rule, or IDOC policy or procedure of the terms “offender(s),” or any other term referring to a person on probation or parole supervision under the custody of the Board of Correction. 4. Digital Evidence Management System (DEMS): A comprehensive platform designed to securely store, manage, and facilitate access to digital evidence, including BWC footage. Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 3 of 15 Idaho Department of Correction 5. DEMS Site Administrator: One or more employees designated by the facility head, district manager, or SIU chief investigator, responsible for oversight in managing digital evidence, user accounts, and permissions for a worksite. The administrator(s) will have elevated permissions in the DEMS, including access to all footage for their worksite and video recall. 6. DEMS State Administrator: One or more employees designated by the Director’s Office, responsible for oversight of digital evidence management, system configurations, and equipment settings for the agency. The administrator(s) will have the highest level of permissions and access. 7. Employee/Wearer: For the purpose of this SOP, authorized personnel who have been trained and approved to use BWCs according to department policies. 8. Evidence Management: The process of storing, reviewing, and securely disposing of BWC footage in compliance with legal standards and department policies. 9. Manual Activation/Activate: The process by which an employee manually begins recording audio and/or video on a BWC in accordance with this SOP. Activation is required in designated situations to ensure transparency, accountability, and documentation of events within a correctional facility and community setting. 10. Manual Deactivation/Deactivate: An employee’s intentional act of ending a BWC recording in accordance with this SOP. Deactivation will only occur when the recorded event has concluded or when an authorized exception applies. 11. Privacy: The right of individuals, including residents, employees, and visitors, to be protected from unwarranted or unauthorized recording or disclosure of personal information. 12. Qualifying Event/Incident: Any event or interaction within a correctional facility or community setting that requires documentation through BWC recording, such as use of force incidents, resident altercations, emergencies, or searches. 13. Recording: The digital file created by the act of capturing audio and/or video footage through the BWC, including continuous, event-based, and recall-generated recordings. 14. Redaction: The process of editing or obscuring portions of BWC footage to protect sensitive or private information before sharing or public release. 15. Resident: A person who has been convicted of a crime against the laws of the state and ordered into the care and custody of the Board of Correction. Resident includes any use in Idaho law, Board of Correction rule, or IDOC policy or procedure of the terms “resident(s),” “prisoner(s)”, “resident(s)”, “incarcerated person(s)”, or any other term referring to a person residing in a correctional facility in the care and custody of the Board of Correction. 16. Retention Period: The predetermined duration for which BWC footage must be stored before deletion or archival, according to legal standards or department policy. 17. Video Recall: The process of retrieving passively-recorded BWC footage from the device’s temporary buffer storage. Under prescribed circumstances, provides a failsafe for missed evidence when recording was not manually activated. G. STANDARD PROCEDURES 1. General Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 4 of 15 Idaho Department of Correction The purpose of the BWC system is to increase safety for employees, residents, and clients, promote transparency and trust within the community, facilitate documentation and investigative efforts, and support data-informed decisions for the department’s policies and training efforts. 2. Training a. Designated employees will be issued a BWC only after successful completion of required training. At a minimum, the training will include the following subjects and topics: i. This SOP and IDOC’s intent in implementing a BWC program ii. Proper BWC placement iii. BWC usage and operation iv. Maintenance and manufacturer’s recommendations for care v. Managing evidence in the DEMS b. BWCs will not be used to record training events unless doing so is specifically part of the lesson plan. Any audio/video footage from BWCs created solely for training purposes will be stored separately from recordings created by employees in the course of their job duties. 3. Body Worn Camera Use a. It is the responsibility of each employee who has been issued a BWC to ensure the device is handled with reasonable care for optimal performance. BWC equipment malfunctions will be immediately reported verbally to the employee’s supervisor so a replacement unit may be issued if necessary. An employee experiencing equipment malfunction will also complete and submit an Information Report in accordance with SOP 105.02.01.001, Reporting and Investigation of Major Incidents to their supervisor by the end of the employee’s shift. The employee or supervisor will then complete a repair ticket per manufacturer guidance. b. Recordings or photographs made on IDOC-issued BWC equipment or otherwise captured or recorded by employees during the performance of their job duties are the property of IDOC and subject to Idaho’s Public Records Law. c. The use of personal devices to access DEMS user accounts is limited to pre-approved mobile applications only. Department-issued devices may be used to access DEMS user accounts and/or any associated mobile application. d. Employees issued a BWC will wear it on the upper front torso of their uniform/clothing, attached to the outermost layer of clothing in adherence to manufacturer’s recommendation, and positioned forward-facing to facilitate an unobstructed field of view. Only manufacturer-approved BWC mounts will be utilized. The BWC will be positioned in a manner to capture events from the perspective of the employee. e. To ensure sufficient BWC battery charge, employees who are working more than 12 hours will work with their shift supervisor to dock their BWC and have a new one assigned to them. Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 5 of 15 Idaho Department of Correction f. Authorized Use i. The BWC will be activated during all qualifying events detailed below and will not be deactivated until completion of the qualifying event. A qualifying event is considered complete once all actions required by policy have been taken and the incident has ended, or the supervisor has determined the incident to be over. Qualifying event activations are required regardless of whether a fixed camera system is present in the area or not. ii. BWC’s may be activated by the wearer for reasons outside of qualifying events if they represent legitimate correctional or criminal justice purposes to include, but not limited to, recording misconduct, searches of cells or residents, and to capture inappropriate behavior not covered by qualifying events. iii. Qualifying Events: A qualifying event requires manual activation of the BWC. Activation will occur prior to or at the start of the event. If immediate activation is not possible, employees will activate the camera as soon as it is safe to do so. 1) Qualifying events for Prisons employees will include, but are not limited to: a) Any time on-tier, or in any area where there is consistent resident contact. Activation will start before the employee leaves the confinement of the security office/control station. Note: For tier checks, activation will start before entering the tier, and employees will verbally announce for the BWC their starting location and the current time. At the end of the tier check, employees will verbally announce the current time and state the end of checks. b) Critical incidents (e.g., assault, suicide attempt, fire, death, escape, correctional or law enforcement officer-involved shooting) c) Response to emergency call for assistance d) Use of force as outlined in SOP 307.02.01.001, Use of Force: Prisons and Community Reentry Centers. e) Any situation where force is used or is likely to be used against a resident (this includes physical altercations, cell extractions, and restraint applications) f) Documenting a resident’s statement or refusal to make a statement after a use of force g) Interacting with aggressive or agitated individual(s) h) When giving direct orders that may lead to disciplinary action i) When escorting in restraints or when using the Wrap system, BWC will remain activated when off-tier, to include any escort from a use of force event Example: Movement of residents to segregation or restrictive housing j) Transports, when residents become aggressive or disruptive, experience medical emergencies, or require unscheduled vehicle stops Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 6 of 15 Idaho Department of Correction k) Any cross-gender transportation of residents (only female employees transporting a male resident or only male employees transporting a female resident) Note: At the start of such transport, the employee will verbally announce for the BWC the starting location, destination, current time, and current mileage. At the conclusion of the transport, employee will verbally announce the ending location, current time, and current mileage of the vehicle. l) Any time the wearer, in their own discretion, feels threatened, harassed, or unsafe 2) Qualifying events for P&P employees will include, but are not limited to: a) Critical incidents (e.g., assault, officer-involved shooting or witness to law enforcement officer-involved shooting, medical emergency) b) Use of force outlined as outlined in SOP 307.04.02.001, Use of Force: Probation and Parole. c) Interacting with aggressive or agitated individuals d) Conducting a search e) Upon discovering evidence such as drugs, weapons, or contraband cellphones. Once activated, the BWC must record continuously throughout the chain of custody, until the evidence is properly logged, packaged, and secured in the designated evidence locker. Employees must provide verbal narration, when possible, describing the evidence found, actions taken and relevant details of the handling process while the camera is recording. f) Transports when client becomes aggressive, disruptive, or has a medical emergency g) Any cross-gender transports of clients (only female employees transporting a male client or only male employees transporting a female client) h) P&P arrests, service of warrants, and use of restraints i) Any time the wearer, in their own discretion, feels the recording of an interaction would be appropriate (e.g., they feel threatened, unsafe, or that the recording will have evidentiary or training value) 3) Qualifying events for SIU employees and plain-clothed P&P officers embedded with law enforcement agencies will include, but are not limited to: a) SIU/facility investigators will follow qualifying events for Prisons employees, with the following additions: i) When interviewing subjects, victims, and witnesses ii) During investigative actions such as searches, drug interdictions, escorts, or anything they believe would be of evidentiary value iii) When handling or removing evidence throughout the chain of custody, to include breaking open sealed evidence, testing drug evidence, removing evidence from evidence rooms or evidence drop boxes Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 7 of 15 Idaho Department of Correction iv) When handling suspected illicit drugs b) SIU fugitive recovery investigators and plain-clothed P&P officers embedded with law enforcement agencies will follow qualifying events for P&P employees, with the following additions: i) Any enforcement action, but the wearer may use discretion when not in uniform, if it does not make sense for undercover enforcement action. If time permits, this will be approved by a supervisor prior to enforcement action. ii) Note: In cases where employees are conducting operations with law enforcement agencies, employees will follow IDOC policy unless the employee is embedded with the law enforcement agency who uses BWCs, then they will follow that agency’s BWC policy. 4) If the qualifying event is one which would normally require supervisor notification, the employee will include in their staffing whether they activated their BWC. The supervisor, at their discretion, may instruct the employee to dock the BWC so the recording can be uploaded right away or wait until the end of the shift/workday. If the employee reports they failed to activate their BWC, or are not sure if/when they did, the supervisor will then take the BWC offline to determine if video recall is necessary. g. Unauthorized Use i. Employees are prohibited from editing, altering, deleting, copying, sharing, or otherwise distributing any BWC recordings unless authorized to do so. Any reproduction or sharing of recordings or use outside the parameters of this SOP is strictly prohibited without authorization from the Chief of Prisons, Chief of P&P, or SIU Chief Investigator or designee, or a designated deputy attorney general from Central Office. ii. BWCs will not be activated for personal use, or for reasons unrelated to official duties. iii. BWCs will not be activated in the following situations: 1) Other than during a qualifying event, in any place where a reasonable expectation of privacy exists (e.g., restrooms, medical treatment areas) 2) During unclothed searches 3) To record routine administrative discussions, personnel matters, or private conversations between supervisors and employees. If a BWC is inadvertently activated during a supervisor-employee conversation, the employee will document the occurrence and notify a supervisor as soon as practical. 4) To record conversations involving privileged communication (e.g., attorney/client visits or interactions with clergy). 5) Any execution-related procedures. Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 8 of 15 Idaho Department of Correction 6) During any official inquiry regarding an employee (i.e., administrative investigation or pre-discipline hearing) or when providing representation or serving as a witness on behalf of an employee during an official inquiry regarding IDOC employment. SIU is allowed to record employees during administrative investigations. All other employees must have permission from the director’s office to record employees. 7) Conversations with fellow employees during non-job-related activities, with or without their knowledge unless the wearer, in their own discretion, feels threatened, harassed, or unsafe. If you record another employee without prior approval, you must report it to your supervisor immediately. iv. If a qualifying event emerges during one of the prohibited situations outlined above, then the employee will activate the BWC. Any activation of these types must be verbally reported to a supervisor immediately and documented on an Information Report. If the supervisor is the reason for the activation, the report can be moved to the next level of supervision available at the worksite. In the absence of a higher level of supervision, the employee may provide the Information Report directly to the facility head, district manager, SIU chief investigator, or their designee by using the current process for doing so. Example: An employee is conducting an unclothed body search of a resident. During the search, the resident begins refusing orders and acting aggressively and/or noncompliant. This is a qualifying event for which the BWC will be activated. Example: An employee is engaged in a conversation with another employee outside of a qualifying event and one employee becomes agitated or aggressive, causing the other to feel threatened or harassed. This is a qualifying event for which the BWC will be activated. h. Any employee entering a non-IDOC facility or community setting (e.g., hospitals, work details) will comply with the facility or community setting’s local policy on wearing the BWC and recording. If a local policy does not exist, the employee will default to IDOC policy. Facility heads will create field memoranda to address procedures for their facility. 4. Operation a. Powering On, Buffering Time, and Activation i. To begin recording, the BWC must be powered on. ii. Prisons employees will ensure the BWC is powered on upon receipt of the BWC and before assuming their post or beginning their job duties. The BWC will remain on their person, and ready to record during their shift. iii. P&P employees will power on their assigned BWC prior to the beginning of any workday which includes fieldwork or planned interactions with clients. When a workday does not include either fieldwork or planned interactions with clients, P&P employees are not required to power on or wear the BWC. However, the BWC must be readily available to power on and wear should the need arise, such as for a qualifying event as defined in subsection 3 of this SOP. Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 9 of 15 Idaho Department of Correction iv. SIU fugitive recovery investigators will power on their BWC prior to enforcement actions. They are not required to power on their BWC while in the office, during protracted events where recording would have no value such as surveillance or posted on extended perimeters. v. Plain-clothed P&P officers embedded with law enforcement agencies will follow the policies of the agencies with whom they are embedded. The BWC may be temporarily muted when it is necessary to discuss tactical plans or administrative matters. vi. To ensure confidentiality, BWCs will not be powered on and recording inside an investigative office unless needed to capture evidence, such as drug testing. If using the BWC to record for evidentiary reasons, all other employees in the investigative office will be notified the recording is on and when it is turned off. Visitors who come into the office wearing a BWC must be reminded to turn their camera off before entering the office. SIU and facility investigators will power on their BWC after exiting their office. The BWC may be temporarily muted when it is necessary to discuss investigatory techniques or confidential information. vii. All activations, regardless of type, will result in capturing pre-activation buffering time. The buffering time for the BWC in a correctional facility will be thirty (30) seconds with video and sound. The buffering time for the BWC in a community setting will be thirty (30) seconds with video only. b. Sleep Mode Authorization The BWC will be placed in sleep mode under the following situations while an employee is performing their job duties, and taken out of sleep mode immediately after the situation has concluded: i. During a probation or performance review ii. During a departmental meeting or training iii. While interviewing a current or potential confidential informant iv. While present in court v. During a restroom break vi. During parole board hearings and/or violation hearings vii. During a routine unclothed body search (searches immediately following a use of force are still part of a use of force event and cameras will remain on until the end of the use of force event) viii. Where legally required to do so c. Power-Off Authorization i. Prisons employees will not power off a BWC unless authorized by a supervisor ii. P&P and SIU employees will power off their BWC when they are not on duty and/or the BWC is in their personal residence d. Removal of BWC Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 10 of 15 Idaho Department of Correction Although restroom breaks are situations for which sleep mode is authorized, employees may choose to remove the BWC to safeguard privacy. However, they will place it back on their person immediately after leaving the restroom. e. Disclosure and Demands to Cease Recording i. IDOC’s BWCs used in a correctional facility are configured so that the triad LED lights on the front of the device will flash green when the system is powered on, but not actively recording, and flash red when the BWC is actively recording. ii. IDOC’s BWCs used in a community setting are configured so that the triad LED lights on the front of the device are always off when the device is powered on, including during active recording. The top indicator light will flash green when the device is powered on, but not actively recording, and flash red when the device is actively recording. The top indicator light may be dimmed or turned off in low-light or tactical situations. iii. During a qualifying event, an employee must inform those who ask that audio/video recording equipment is in use. It is not necessary to proactively inform a person that they are being recorded unless the employee believes this will help de-escalate the situation, calm the individual down, and/or avoid confrontation. Employees will continue recording a qualifying event even if an individual asks them to stop. iv. Employees are not required to cease recording an event, situation, or circumstance solely at the demand of any individual other than a supervisor. f. Uploading Recordings i. At the completion of a shift/workday, the employee will place the BWC in a docking station (or connect it to desktop DEMS software if an ethernet connection is not available). As newly recorded footage uploads to the DEMS, it is removed from the BWC’s storage. ii. The BWC may also be placed into a docking station whenever needed during the work period, to upload a recently recorded event. g. Charging the Body-Worn Camera’s Battery i. Employees will place the BWC in a docking station at the completion of a shift/workday to ensure the battery is charged ahead of the next shift. ii. Employees may also dock the BWC or connect it to a power supply via USB-C cord to charge the battery during a shift, if needed. 5. Video Recall a. A BWC, if in the powered-on position, can store eighteen (18) hours of low-resolution video and audio in its temporary buffer storage. If retrieval of this footage becomes necessary, the DEMS Site Administrator will connect the BWC to a device with desktop DEMS software installed and manually download the video. Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 11 of 15 Idaho Department of Correction b. Video recall is available to use whenever a qualifying event has occurred and the employee was unable to, or forgot to, activate their BWC. It will be the responsibility of the employee to immediately notify the supervisor if their BWC was not activated during a qualifying event. Video recall will be used to recover footage for any employee who did not activate their BWC, were directly engaged in the qualifying event, and whose involvement was documented on the corresponding Information Report. At the discretion of the DEMS Site Administrator, video recall may be accessed for other employee witnesses and responders to the qualifying event if it has been determined that there is not enough video evidence to sufficiently understand the totality of the circumstances related to the qualifying event. c. After learning of a qualifying event which was not recorded, the DEMS Site Administrator will take physical custody of the BWC and assume responsibility for retrieving the recordings from the BWC and uploading them to the DEMS. If the DEMS Site Administrator is not available, a supervisor will completely power off the BWC and remove it from service. Then they will complete an Information Report stating the reason video recall is needed and the approximate time, or time frame, when the qualifying event was reported to have occurred. The camera will be stored in an area limited to supervisor-only access as designated by the facility head, district manager, SIU chief investigator, or their designee. d. A DEMS Site Administrator may access video recall not associated with a qualifying event only when there is a documented and legitimate correctional supervisory or criminal justice reason. This includes investigation of a documented complaint against an employee or when any other incident is reported which may require an administrative review or where recordings may have evidentiary value. The reason for the review will be documented in an Information Report and in the notes section of the BWC recording that is being reviewed. If the DEMS Site Administrator determines the BWC recording requires further review, they will categorize and label the recording as appropriate per reference/training documentation. The reason for the further review will be documented in the notes section of the BWC recording and on the Information Report, which will then be submitted to the facility head, district manager, SIU chief investigator, or their designee, for further action with a copy of the documented concern which initiated the review. e. Video recall will not be relied on as a default. Video recall ensures that BWC wearers are able to make personal safety their primary concern and qualifying events are still visually captured. 6. Accountability, Storage, and Issuance of BWCs a. A BWC will be accounted for and inventoried as directed by the facility head (per operational post orders), district manager, SIU chief investigator, or their designee, using inventory management functions in the DEMS. b. BWCs will be identified by serial number and tagged in the DEMS in accordance with the IDOC worksite and/or individually assigned user. Example: SN: X12345678, Device Home: ISCC Example: SN: X12345678, Assignee: Name of assigned user, Device Home: D3 Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 12 of 15 Idaho Department of Correction c. The DEMS State Administrator will assign BWCs to worksites in the DEMS. DEMS Site Administrators will assign BWCs to individual users in the DEMS. d. If a BWC is lost or stolen, the person assigned to the BWC will immediately notify their supervisor and complete an Information Report. e. When not in use, the BWC will be powered on and placed in the docking station. The docking station will be kept in a secure, climate-controlled location identified by the facility head, district manager, SIU chief investigator, or their designee. 7. Maintenance of BWCs The facility head, district manager, and SIU chief investigator will designate an employee to maintain the BWC systems for their worksite and perform routine maintenance in accordance with manufacturer instructions. 8. Employee Responsibilities for BWC a. Supervisors are responsible for ensuring employees are wearing and using BWCs according to this SOP. Enforcement of BWC rules should be conducted in a supportive manner. Correcting minor violations of this SOP by coaching or counseling is appropriate. b. If an employee wearing a BWC is involved in a deadly force incident, or other serious incident, or was present for any part of one of these events, the supervisor will take physical custody of the BWC and submit it to the DEMS Site Administrator. The DEMS Site Administrator will retrieve footage from the BWC, power off the BWC, and preserve the chain of custody for the BWC as evidence in a secured location for the authorized investigator. c. Supervisors may review BWC camera recordings not associated with a qualifying event only when there is documented, legitimate, correctional supervisory or criminal justice reason. This includes when the supervisor is investigating a documented complaint against an employee or when any other incident is reported which may require an administrative review or where recordings may have evidentiary value. The reason for the review will be documented in the notes section of the BWC recording that is being reviewed. If the supervisor determines the BWC footage requires further review, they will categorize, title, and label the file per reference/training documentation. The supervisor will complete an Information Report and submit it to the facility head, district manager, and SIU chief investigator, or designee for further action, attaching a copy of the documented concern that initiated the review (e.g., documented complaint against an employee). 9. Rules for Viewing BWC Recordings by Employees a. BWC audio and/or video recordings may be viewed by the wearer in the following situations: i. When completing department-required reports ii. Before meeting with attorneys from the Office of the Idaho Attorney General iii. Before giving sworn testimony in deposition, administrative hearing (e.g., violation hearing), or court proceeding Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 13 of 15 Idaho Department of Correction iv. For potential training purposes or professional development, only if the footage has been designated for this purpose by divisional leadership or Training & Development. v. When the recording is requested by criminal justice agencies, with director ’s office permission. b. Access to footage will be role-based, and it will be specific to the employee’s location and official duties, and approved by the facility head, district manager, SIU chief investigator, or their designee. Example: A correctional officer or P&P officer will have access to their own footage. A unit sergeant or section supervisor will have access to their unit’s footage. A facility head, district manager, SIU chief investigator, or their designee will have access to all footage for their worksite. Each worksite will have at least one DEMS Site Administrator, who will have elevated permissions, including video recall. c. Display of recordings will be limited to authorized IDOC employees with a specific need related to their job duties. Employees will not allow unauthorized persons the opportunity to view footage, including photographs, video, or screenshots of video evidence. d. Employees will not use other recording devices to take screenshots or photographs of footage, unless necessary for evidentiary reasons. 10. Redaction, Storage, and Retention of BWC Recordings a. Redactions i. Employees are responsible for ensuring that any BWC recording is not altered unless it is being redacted by authorized employees per this policy. ii. Redactions may be made at a worksite to blur the breasts, buttocks, and genitalia of any person to allow for the recording to be viewed by individuals of the opposite sex. iii. All other redactions, including those related to victims, must be approved by Legal Services and will be completed by IDOC’s central records management team. b. Storage and Retention i. All BWC recordings created by employees in the course of their job duties will be uploaded to the DEMS at the completion of their shift/workday. All BWC recording files will be stored in the DEMS. ii. All evidentiary recordings (e.g., any recording identified for subpoena, criminal, or civil court proceedings, or identified for an administrative investigation) and all recordings identified as responsive to a public records request will be maintained in accordance with IDOC Record Retention Schedule and applicable departmental policy. c. Deletions Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 14 of 15 Idaho Department of Correction i. Any recording made inadvertently or that has no investigative or administrative value may be deleted if it contains unauthorized footage (e.g., restroom break). If any such recording or digital file was uploaded to the DEMS, a DEMS Site Administrator must verify the deletion is appropriate, then the file may be placed in restricted access until file is deleted automatically by configured retention schedule or manual deletion is approved by the DEMS State Administrator. ii. Individuals with deletion authority are determined by the director’s office and access will be granted by the DEMS State Administrator. 11. Procedures for Categorizing and Labeling BWC Recordings in the DEMS a. The following employees must properly categorize and label all BWC recordings uploaded to the DEMS no later than the next scheduled workday. i. Prison facilities: designated supervisors of the BWC wearer ii. P&P: probation & parole officers operating a BWC iii. SIU: fugitive recovery investigators and facility investigators operating a BWC b. Categories, titles, and labels will be applied to individual BWC recordings per reference/training documentation. c. A case can be created in the DEMS to group a number of recordings together. The case will be named per reference/training documentation and all associated recordings will be added to the case. 12. Audit and Compliance a. All BWC footage is subject to regular audits and no less than quarterly audits will be conducted. The documented findings will be used to identify opportunities to improve training and policy. Auditors will be selected by division chiefs. Audits will also be reviewed for policy adherence, proper activation and deactivation, retention, and data security. Any discrepancies, unauthorized deletions, or policy violations identified during audits will be documented and addressed through coaching, which may include constructive feedback from a supervisor, additional training, and/or system improvements. b. Audit Findings will be retained in accordance with management policies and used to enhance accountability and operational effectiveness. 13. Release of BWC Recordings a. Any recording created by employees during the performance of their job duties may be released as follows: i. Recordings released as a result of a Public Record Requests must comply with IDOC Public Records Law and IDOC SOP 108: Public Record Requests. ii. Recordings released per court order or subpoena must comply with the terms of the court order or subpoena on its face as well as any other protective order by a court. iii. Recordings released in conjunction with a criminal Investigation may be shared with partnering agencies per Idaho Code 20-209G. If the partnering agency utilizes the same DEMS as IDOC, files may be shared within the DEMS. Document Number: 153.01.01.001 Version: 1.0 Title: Body-Worn Camera Systems Page Number: 15 of 15 Idaho Department of Correction b. Any release not covered by the policy will be at the discretion of the director or designee. H. REFERENCES 1. SOP 105.02.01.001, Reporting and Investigation of Major Incidents 2. SOP 307.02.01.001, Use of Force: Prisons and Community Reentry Centers 3. SOP 307.04.02.001, Use of Force: Probation and Parole 4. Information Report – End of Document –