Community Mentoring Services: Free2Succeed

Idaho
Department of
Correction

Standard
Operating
Procedure
Title:
Community Mentoring Services:
Free2Succeed

Page:
1 of 15

Control Number:
606.03.01.001
Version:
1.0
Adopted:
03-27-2019

Josh Tewalt, director, approved this document on 03/26/2019.
Open to the public: Yes
SCOPE
This standard operating procedure (SOP) applies to employees, inmates, offenders,
volunteers, mentors, and contractors who are involved with mentoring at IDOC correctional
facilities, Community Reentry Centers (CRCs), probation and parole districts, and Central
Office.
Revision Summary
Revision date (03/26/2019) version 1.0: This is a new standard operating procedure which
describes the procedures of the Free2Succeed mentoring program.
TABLE OF CONTENTS
Board of Correction IDAPA Rule Number 606 ...................................................................... 2
Policy Control Number 606................................................................................................... 2
Responsibility ....................................................................................................................... 2
Standard Procedures ........................................................................................................... 3
1. Community Mentoring .................................................................................................. 4
2. Mentor Qualifications/Application ................................................................................. 5
3. Mentor / Mentee Matching ........................................................................................... 6
4. Mentor Training and Orientation ................................................................................... 9
5. Mentor Status .............................................................................................................11
6. Transition to the Community .......................................................................................11
7. Mentor Monitoring and Support ...................................................................................12
8. Mentor Recruitment ....................................................................................................12
9. Mentor Requirements .................................................................................................12
10. Rules for Mentors ........................................................................................................12
11. Formal Closure of Mentor Match .................................................................................13
12. Donations and Contributions .......................................................................................14
13. Documentation and Reporting Requirements Retention ..............................................15
Definitions ...........................................................................................................................15
Control Number:
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Offender Mentoring Services:
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References ..........................................................................................................................15
BOARD OF CORRECTION IDAPA RULE NUMBER 606
Volunteer Services
POLICY CONTROL NUMBER 606
Volunteer Service Programs and Volunteers
This SOP establishes guidelines and procedures to implement safe and effective mentoring
services for those transitioning from incarceration to the community, whether the process is
started during incarceration or in the community on supervision. Mentors are recruited,
screened, trained, supervised, and properly supported consistent with risk reduction,
evidence-based principles, and best correctional practices.
Mentors may help a mentee develop an increased sense of self-worth and specific
knowledge and skills to increase chances for personal success. The expectation is for
mentors to provide support, guidance, and assistance to mentees as they go through
difficult periods, face new challenges, work to build new skills, repair and enhance personal
relationships, and adjust to life back in the community.
RESPONSIBILITY
The community mentor program manager (CMPM) is a position at Central Office with
statewide responsibility for implementing and managing the Free2Succeed program
throughout the agency.
Community Mentor Program Manager (CMPM) is responsible for:
• Ensuring all staff involved in the program receive sufficient orientation to the
program.
• Ensuring all mentors receive sufficient training and orientation to perform the duties
and responsibilities associated with the Free2Succeed Community Mentor program.
• Providing support, information, and data to all work units regarding mentoring
services.
• Serving as the main point of contact between the IDOC and community
organizations providing mentors.
• Conducting ongoing evaluation of the mentoring program and modifying operations
and policy when needed.
• Facilitating Initial Training Orientation (ITO) for mentors and meeting with staff and
faith-based and community organizations.
• Providing indirect supervision of all district mentor site coordinators (MSCs) in
conjunction with site supervisors.
Facility Heads are responsible for the following:
• Implementing aspects of this SOP relevant to facilities and ensuring that staff follow
the guidelines.
• If necessary, providing additional instruction and procedures regarding the
Free2Succeed program in the facility via applicable field memoranda.
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District Managers are responsible for the following:
• Implementing aspects of this SOP relevant to the district and ensuring staff follow its
guidelines.
• If the MSC is a contract individual, designating a staff member as a site supervisor
for the MSC.
• If the MSC is not identified by a contract or agreement, designating a staff member in
the district office to be the MSC.
• If necessary, providing additional instruction and procedures regarding the
management of mentors in the district.
Site Supervisors are responsible for the following:
• Day-to-day supervising of any contract MSC
• Monitoring weekly schedules and hours of the MSCs
• Conducting periodic progress meetings with the CMPM to see if there are any issues
that need to be addressed
• Providing input to CMPM for performance evaluations
• Meeting with the CMPM on a regular basis and when necessary to maintain and
improve the effectiveness of the mentor program
Mentor Site Coordinators (MSCs) are responsible for the following:
• Overseeing mentoring services in the assigned district
• Matching mentors and mentees
• Recruiting mentors from the community
• Facilitating initial meetings with probation and parole staff and the mentor and
mentee
• Supporting mentors via regular follow-up contacts
• Conducting presentations in the community regarding Free2Succeed when needed
• Providing approved ongoing training to staff and mentors
• Gathering information and data and reporting to the CMPM
• Monitoring program compliance in cooperation with the CMPM
• Coordinating with other MSCs around the state when a mentee moves into a
different area or district or is released into an area outside of where the institution is
located
• Identifying issues that need to be addressed with mentors and working with the
CMPM to address them
STANDARD PROCEDURES
The IDOC community mentoring program is called Free2Succeed.
As volunteers, mentors receive no compensation from IDOC or any of its contractors.
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A mentor is a volunteer who is matched with an individual offender to provide guidance,
support, and assistance and to reinforce and help them practice pro-social skills, thoughts
and actions. Mentors serve as a pro-social role models as the offender prepares for and
returns to the community. Mentors may be matched with multiple offenders at the same time
and provide services in a group setting or in one-on-one sessions, in any combination.
The Free2Succeed program is intended to be used in conjunction with, and in support of,
established and approved reentry plans and wraparound services in the community and not
as a stand-alone rehabilitation program. Free2Succeed is not intended as a substitute for
any IDOC-approved core programming or focused supervision strategies.
The IDOC does not intend that participation in Free2Succeed be included as a condition of
probation or parole or in consideration in any discretionary sentencing. Any decision by the
court or the Idaho Commission of Pardons and Parole to require the assignment of a mentor
is independent of any requirement of the IDOC and the Free2Succeed program.
There is no expectation of privacy regarding communications or information shared as part
of the Free2Succeed program. Communication and information shared within the mentoring
relationship is neither privileged nor confidential. Mentors are required to observe and follow
all applicable mandatory reporting requirements and to participate in any investigation
regarding the program participant conducted by IDOC or any other law enforcement agency.
1. Community Mentoring
Free2Succeed mentors are available to offenders in the community while on probation or
parole. Mentors assist offenders to help them meet IDOC or court supervision requirements
and obligations when and where appropriate. Contacts by mentors are considered collateral
contacts and are not intended to replace IDOC staff supervision of the offender
A mentorship in the community typically lasts at least six months to a year and possibly
longer.
Mentors are not allowed to enter correctional facilities except for community reentry centers
(CRCs). Access to CRCs is guided by SOP 510.02.01.001, Facility Access.
Active volunteers in IDOC facilities may also be mentors but community mentors may not be
allowed to volunteer in secure facilities due to restrictions requiring background checks and
activities. Volunteers, volunteer activities, and associated processes are guided by SOP
606.02.01.001, Volunteer Services in Correctional Facilities.
Mentors must keep probation/parole officers (PPOs), and the MSC informed of the mentee’s
progress and other issues and concerns through regular reporting using the Free2Succeed
Mentor Report. The Mentor Report should be submitted at least once per month for general
reporting and information or more if an event or significant issue with the mentee occurs.
The more contact a mentor has with a PPO via these reports the more a PPO can assist the
progress of the offender. This report is completed and submitted on-line and is automatically
e-mailed in PDF format to the CMPM, MSC, and the offender’s current PPO.
Note: A Mentor Report does not need to be completed while the offender is still
incarcerated.
Regular contact with the mentee must be conducted in pro-social and appropriate settings to
encourage pro-social engagement and opportunities for success. These contacts may be
via meetings, telephone, electronic means, social activities, etc. and must comply with the
offender’s supervision agreement and, additional restrictions, if applicable.
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2. Mentor Qualifications/Application
Qualifications
• At least 25 years of age
• Completion of required IDOC ITO
• Commit to time requirement and mentees
• Willing to adhere to program policies and procedures
• Willing to communicate regularly with the CMPM and submit information about the
mentorship when requested
• Does not use illegal drugs
• Does not abuse alcohol or controlled substances
• Special consideration is given on a case-by-case basis to those who desire to be a
mentor but are currently under court or IDOC supervision.
• Current IDOC employees are not permitted to volunteer as mentors.
Screening
• IDOC staff may meet with the potential mentor for an interview as an additional
screening and mentee matching tool. Suggested interview questions may be
obtained from the IDOC CMPM.
• Reference checks are conducted.
• A search for court-ordered no contact orders must be done either with the IDOC
victim services coordinator, the probation and parole agent, or checking the offender
management system.
• Offenders currently on supervision must be compliant with conditions of supervision,
have no violations in the past six months, and must have the approval of his/her
PPO.
Mentor Application Packet
Potential mentors must complete and submit an application packet obtained from the
department’s webpage at: https://www.idoc.idaho.gov/content/prisons/volunteers-
mentors/mentors. The complete application packet includes:
• Application
• Mentor Agreement and PREA notification
• Confidentiality Agreement
• Release of Liability Form
• Position Description
Once the interview and reference checks are complete, the MSC will refer the potential
mentor to ITO.
Mentor Badges
Badges are provided to approved mentors for identification and must be worn at all times
when working with offenders in the district offices. Mentors are not permitted to mentor in
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prison facilities, other than in CRCs, and are not allowed to use the mentor badge as a
way of accessing facilities.
A mentor badge is issued to a mentor who has completed the ITO or has been matched
with a mentee prior to attending an ITO.
A picture of the mentor is forwarded to the CMPM who will verify that the mentor has
attended an ITO or is actively mentoring an individual and will then have a badge made
and issued to the mentor.
Mentor Application Process Steps
Functional Roles and
Responsibilities Step Tasks
Mentor Applicant 1 Access the Mentor Application and provide completed
application packet to the appropriate MSC or the CMPM.
District Mentor Site
Coordinator (MSC) 2
Add the mentor application to Volgisitcs online volunteer
management system and save a PDF copy of application to
the Free2Succeed folder on the P drive.
District MSC 3
If the application is to mentor an individual in a Community
Reentry Center:
1. Follow SOP 501.02.01.001, Facility Access to see
requirements for CRC access.
2. Inform the applicant of the need to submit a regular
volunteer application so that an IDOC background
check can be completed.
3. Route that application through the established CRC
facility procedure for approval and access.
4. Approve or deny and return application to IDOC
CMPM
5. If denied, notify the applicant of the decision.
6. If approved, notify the applicant to attend ITO.
District MSC 4
If mentor application is from an individual who is currently
on community supervision in a district:
1. Contact the individual’s PPO for
approval/permission to serve as a mentor.
2. If PPO approves, process application normally and
notify applicant to attend next mentor ITO.
3. Mentor / Mentee Matching
When matching a mentor to a mentee a number of factors must be considered concerning
compatibility, safety, boundaries, and whether an offender is incarcerated or on community
supervision.
Characteristics of both the mentor and mentee, such as interests, age, gender, personality,
goals, strengths, willingness to enter a CRC, and previous experience should be
considered.
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Matching Incarcerated Inmates with a Mentor
After the initial phone call between the mentor and the mentee, it is the responsibility of the
inmate to initiate follow up contact, if desired, with the mentor via phone, mail, or e-mail
(fees will not be waived for email).
An individual can be an IDOC volunteer and a mentor. However, without the express
permission of the MSC or CMPM, mentoring activities will be conducted separately from all
volunteer activities. Mentoring and volunteer activities held with the prison should be kept
separate.
Particulars such as frequency of meetings, items to be discussed, boundaries, etc. must be
incorporated into an agreement that both parties are required to sign once the offender is
released and the mentorship begins in the community.
Process Steps for Matching Incarcerated Inmates with a Mentor
Functional Roles and
Responsibilities Step Tasks
Inmate 1
Requests the form Request for a Mentor from a case
manager (CM) or Volunteer Religious Coordinator (VRC)
and returns the completed form to the case manager or
VRC who provided it.
Case Manager or
Facility VRC 2 Scans and e-mails the completed Request for Mentor form
to: [e-mail]
CMPM 3
Logs the Request for Mentor in the master list of offender
requests and forwards the request to the MSC in the district
where the offender will be released.
District MSC 4
The District MSC performs the following duties:
• Adds the new Request for Mentor to the respective
monthly report located at P:\Free2Succeed
Mentoring\VISTA MONTHLY REPORTS.
• Adds the new Request for Mentor to the
corresponding District Spreadsheet located at
P:\Free2Succees Mentoring\District Spreadsheets.
• Sends an email to the inmate’s case manager and
adds a contact note in the Offender Management
System that the request was received.
• Determines whether the inmate is within 90 days of
release date and begins the search for a community
mentor.
• Scans and sends the Request for Mentor to the
potential mentor for consideration and possible
match.
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Functional Roles and
Responsibilities Step Tasks
District MSC 5
If the potential mentor agrees to mentor inmate, notify the
CM and VRC via e-mail with the following information for an
initial phone call: Name of the mentor, date and time that
mentor will accept the call and the phone number for the
mentee to call.
This phone call will be facilitated from a staff telephone.
The facility will determine who facilitates the phone call due
to schedules, etc. per that facility’s own FM.
District MSC 6
Document the name and contact information of the mentor
in the Offender Management System under
FAMILY/ASSOCIATES.
Document in c-notes under MENTOR that the offender has
been matched with the mentor and the VRC or CM has
been notified of the initial phone call.
VRC or Case Manager 7
Provide a staff phone for the inmate to call the mentor at
the time/date specified and document in the offender
management system under MENTOR when complete. The
length of the phone call is determined by the facilitating
staff but should be sufficiently long enough to discuss
relevant issues regarding the mentorship.
Inmate 8
Discuss release plan, needs, expectations, assistance,
plans, etc. with mentor.
District MSC 9
If a mentor is not located before the inmate is released from
incarceration, then the MSC must follow up with the inmate
in the community to see if a mentor is still wanted. If inmate
agrees to a mentor, follow Community Supervised
Offenders section procedure below.

Matching Community Supervised Offenders with a Mentor
Professional judgment must be used when creating mentorships for community supervised
offenders with input from the PPO, Mentor Site Coordinator, CMPM, and the district
manager, if necessary.
After an offender has been matched with a mentor, the PPO should be engaged in the
mentorship and include the mentor in contact meetings with the offender and in
communication with the offender when appropriate.
When a mentorship is created before the Request for Mentor form is completed, the PPO
will receive communication from the CMPM regarding the mentor and offender.

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Process Steps for Matching Community Supervised Offenders with a Mentor
Functional Roles and
Responsibilities Step Tasks
Inmate 1
Requests from and returns to the PPO or district MSC a
completed Request for Mentor form or completes and
submits a request on-line at: https://forms-
idoc.idaho.gov/Forms/F2SMentorApplication on the IDOC
external website.
CMPM 2
If request is completed on-line the CMPM will receive it, log
it into the master list of requests, and forward to
corresponding MSC in the district where the offender is
located.
District MSC 3
The District MSC performs the following duties:
• Adds the new Request for Mentor to the respective
monthly report located at P:\Free2Succeed
Mentoring\VISTA MONTHLY REPORTS.
• Adds the new Request for a Mentor to the
corresponding DISTRICT DPREADSHEET located
at P:\Free2Succeed Mentoring\DISTRICT
SPREADSHEETS.
• Sends an email to the offender’s PPO and adds a
contact note in CIS that the request was received.
• Scans and sends the Request for Mentor to the
potential mentor for consideration and possible
match.
• If the potential mentor agrees to mentor offender,
notify the offender and the PPO of who the mentor
is.
• Document the name and contact information of the
mentor in the offender management system under
FAMILY/ASSOCIATES.
• Document in supervision contact notes under
MENTOR that the offender has been matched with
the mentor and the PPO has been notified.
• The mentor and mentee may begin meeting
immediately but scheduling an initial meeting with
the PPO, mentor, and mentee as soon as possible
is important.

4. Mentor Training and Orientation
Initial Training and Orientation (ITO)
ITO will be scheduled throughout the year. The current training schedule for each district is
posted on IDOC’s external website’s Training Dates but is subject to change. Scheduling
should accommodate the needs of mentors as much as possible with consideration given to
convenient locations and schedules in the community. Additional training sessions may be
scheduled on an “as-needed” basis, but the general requirements are as follows:
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• Mentors are required to attend an ITO training at least once per calendar year.
• Due to scheduling of ITOs throughout the year and the timing of a mentee’s release,
a mentor may start mentoring before attending an ITO, but must attend the next
available session. If a mentor is matched and does not attend the next available
training opportunity, that match will be suspended until the training is complete.
• Training curriculum and trainers must be approved by the CMPM to ensure
consistency.
• Mentors matched with sex offenders in the community must comply with
requirements of SOP 701.04.006, Sex Offenders: Supervision and Classification,
including becoming a chaperone approved to escort sex offenders to restricted
activities and locations. This is in addition to the Free2Suceed mentor training
requirements.
• If mentoring a sex offender in the community, the mentor will not be allowed to
chaperone the mentee to restricted activities unless and until the mentor has
completed chaperone training offered by one of our community partners and have
been approved to be a chaperone in accordance with SOP 701.04.02.006, Sex
Offenders: Supervision and Classification. Since this training is offered throughout
various communities, the mentor should contact the district mentor site coordinator
for additional information on when and where to attend this training.
• Mentors who want to chaperone a sex offender to restricted locations must complete
the Sex Offender Chaperone Criminal Background Investigation Questionnaire (SOP
701.04.02.006 Appendix H), Sex Offender Chaperone Agreement (Appendix I), and
the Sex Offender Chaperone Authorization to Release Information (Appendix J).
These are in addition to the Free2Succeed mentor requirements.
• Registered sex offenders are not allowed to be chaperones but may still be mentors.
If the mentee desires to attend restricted activities, the offender must do so with the
permission of the PPO and with an approved chaperone.
Note: Because chaperone training is offered by community partners and not by IDOC, there
may not be an associated fee for the training. Check with the district MSC for options.
Continued Training Opportunities
Continued training opportunities may be facilitated by the MSC and are typically less
structured and less formal than ITO. When available, it is recommended that mentors
participate. These opportunities include, but are not limited to the following:
• Mentor Discussion Sessions - designed for a small group of mentors covering a
range of mentoring topics for problem solving and skill development.
• Mentor Coordinator Seminars – Facilitated by MSC on an “as-needed” basis for skill
development, guest speakers, role-playing, and other activities.
• Panel Discussions – Panel of experienced mentors and mentees may share their
experiences and serve as resources for new mentors.
• Partnership training with probation and parole staff if space and time allows. This
must be coordinated with IDOC staff.
• On-line training or other formats as approved by the CMPM.
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5. Mentor Status
Active and inactive mentors are considered managed mentors for purposes of certain
reporting requirements. All new applicants are considered active upon receipt of the
application by the CMPM. Determination of mentor status is at the discretion of the CMPM.
• Active: A mentor who has submitted a Mentor Application and whose status is one of
the following:
o Is matched with a mentee and actively mentoring.
o Has indicated that he/she is still interested in mentoring.
o Is waiting to be matched.
o Is not matched but may have attended an initial training and orientation within
the last three months or is waiting to attend the next available mentor ITO.
• Inactive: A mentor who has submitted a Mentor Application, but is not currently
mentoring due to one of the following:
o Has had a change in their personal circumstances but has indicated that they
would like to mentor again or at some point in the future.
o Has been contacted by IDOC staff but has not responded for three months.
o Has not participated in any mentor activity for three months.
o An offender currently on supervision who has been instructed to wait for a
period of time by their PPO in order to start mentoring – typically less than
three months.
• Denied: A mentor who has submitted an application, but is denied for the following
reasons:
o IDOC staff have indicated the mentor is not allowed to mentor for cause.
o A supervised offender’s PPO determines that acting as a mentor is
inappropriate.
o Has not participated in any mentor activity for three months and has not
attended ITO.
o Violation of a rule, procedure, or policy that demonstrates unfitness to act as
a mentor.
o Has not responded to repeated contact attempts by IDOC staff for a period of
six months.
6. Transition to the Community
When the offender is released, the MSC will schedule and facilitate an initial meeting with
the PPO, the mentor, the mentee, and, if possible, the CMPM. The purpose of this initial
meeting is to:
• Introduce the mentor and mentee if not already done.
• Introduce the PPO to the mentor and mentee.
• Open and establish communication protocol between the mentor and the PPO.
• Provide additional, relevant information to the mentor, i.e. special restrictions, NCOs.
• Review the Initial Meeting Points of Discussion List as described in the Mentor
Handbook.
• Discuss/Introduce the offender’s reentry plan.
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7. Mentor Monitoring and Support
Mentor Site Coordinator (MSC)
The district MSC is a resource to mentors to answer questions, provide direction, and
interpret policies and procedures, etc.
The MSC acts as a liaison for mentors and staff in the district.
The MSC may coordinate mentors with offenders being released from different areas. For
example, the MSC at PWCC can contact the parole officer in District 2 regarding an offender
who is being mentored at PWCC but being released into District 2.
The MSC will contact each mentor at least monthly to monitor progress, concerns, issues,
etc.
8. Mentor Recruitment
• IDOC will establish partnerships with community and faith-based organizations and
agencies to recruit volunteers who can be effective mentors to offenders. The goal is
to develop mentors with a diverse representation of ethnic, cultural, gender, religious,
geographical, and economic demographics.
• Offenders currently on supervision may be allowed to become mentors provided
permission is granted by their PPO.
• Mentors learn of Free2Succeed through their faith or community organizations, by
word of mouth, the IDOC website, offenders, community presentations, media, or
other means.
9. Mentor Requirements
Mentors are encouraged to meet with their mentees as often as possible however, there is
no specific time commitment required. Mentors must:
• Complete an initial phone call with the mentee if incarcerated.
• Complete an initial meeting with the PPO and mentee when scheduled.
• Meet with mentee and sign the Mentor/Mentee Agreement.
• Complete and submit a Mentor Report when there is activity with the mentee. These
should be submitted at least monthly but no more than once per week. These reports
are not intended to be an impediment to mentoring but they are necessary for staff to
monitor the mentorship and to provide information required to ensure the efficacy of
the Free2Succeed program.
• Maintain contact and communication with the offender’s PPO.
• Complete required training for the Free2Succeed program and other training as
required.
10. Rules for Mentors
Generally, the purpose of mentors is to assist offenders with reconnecting to society and the
transition from incarceration to community. IDOC expects mentors to act pro-socially and
engage with the mentee in pro-social activities. It would be impossible to list all of those pro-
social activities but there are specific restrictions that are meant to keep those involved in
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Free2Succeed safe. Failure to adhere to these rules may result in dissolution of mentorship
and change of status for the mentor.
• There will be no employment relationship. Mentors may not directly employ or
supervise mentees or vice-versa.
• Mentees cannot reside in the same domicile with the mentor but may reside in
housing, to include multi- or single-family residences, owned by the mentor if
approved by the PPO.
• Mentors may not provide child care or foster care for mentee’s children.
• Mentors are not allowed to mentor an individual of the opposite sex. However, a
team may mentor either a male or a female as long as one mentor of the same
gender is present during all meetings and all members of the mentor team are
approved, active mentors.
• Mentors may have contact through the mail or telephone with mentees and mentee’s
immediate family members. Such communication is not confidential and may be
monitored.
• Mentors do not supervise a mentee for probation or parole purposes. Mentors must
not perform or attempt to perform any responsibility or job function of a PPO.
• Mentors may not provide professional services requiring certification or licensing for
offenders unless required to do so for emergency purposes. Any such incidents
should be immediately reported to the MSC.
• Mentoring immediate family members is not allowed. Immediate family members of
the inmate/offender as defined in IDAPA 06.01.01.21 include:
o Mother or father of the inmate, including step parent
o Brother or sister (either whole or half), adopted siblings and step siblings
o Wife or husband
o Natural child, adopted child, or stepchild
o Grandparents of blood relation
o Grandchildren of blood relation
• Mentors are not allowed to put any money on an offender’s trust account.
11. Formal Closure of Mentor Match
Ideally, a mentorship will last over a long period of time but there will be times when a
mentorship will dissolve or need to be terminated. Mentorships may be closed in one of the
following ways:
• Loss of inmate’s release date
• Mentee violates conditions of parole or probation and recidivates.
• By decision of either mentee or mentor
• Violation of mentor agreement and rules
• By decision of IDOC staff, provided there is a determination that the relationship is or
may become harmful to either party, to the public, or to the IDOC or any of its staff.
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Title:
Offender Mentoring Services:
Free2Succeed
Page Number:
14 of 15

Idaho Department of Correction

• When there has been no contact between the mentor and mentee for three months
or more.
If the mentee ends the mentorship – the MSC will meet with mentor to close the match,
summarize what may have gone wrong, review lessons learned, and attempt to reassign the
mentor.
If the mentor ends the mentorship – staff will communicate with mentee, address issues that
may have arisen, and encourage a match with a new mentor.
When the mentorship ends, the mentor’s information must be deleted from the
Family/Associates section found on the home screen for each inmate in the Offender
Management System:
12. Donations and Contributions
There may be individuals or community organizations and businesses that donate money or
other items and services of value such as gift cards, gas cards, etc. to the Free2Succeed
program. Each district has a designated account held in trust at IDOC Central Office fiscal,
e.g. District 1 Free2Succeed.
Donations of cash or check:
• Complete the Donation – Tax Receipt Form and give it to the donor and keep a copy
of it to forward to Central Office.
• Log the donation on the Free2Success Donation Log located on the P drive. This is a
monthly, running total for all districts. Just add to and save it to keep a running total
for the month.
• Send the donation to the CMPM at Central Office to be deposited in the
corresponding Free2Success trust account.
Donations of items:
• Complete a Donation – Tax Receipt Form and give it to the donor. There is no need
to make a copy.
• Items are not forwarded to Central Office but stay in the district to be used at the
discretion of the district staff.
• Log the item and value (approximate if needed) on the Free2Succeed Donation Log.
Expenditure request:
• The MSC will submit a Request to Use Free2Succeed Donation to the CMPM.
• If approved, items will be purchased and the receipts submitted to the CMPM for
reimbursement. Purchases for the Free2Succeed program cannot be made using P-
cards.
• Log the purchases in the Free2Succed Donation Expenditure Log located on the P
drive by adding to the existing list and save it to keep a running total for the month.
• Possible approved uses may be gas cards up to $10 each, marketing tools specific
to a district, team shirts for a Free2Succeed softball team, or other activities directly
associated with mentor support and the Free2Succeed program.
Control Number:
606.03.01.001
Version:
1.0
Title:
Offender Mentoring Services:
Free2Succeed
Page Number:
15 of 15

Idaho Department of Correction

13. Documentation and Reporting Requirements Retention
The following types of documentation will be maintained for IDOC purposes. Other
documentation may be required per contracts and agreements:
• Mentor Recruitment
• Managed Mentors
• Community Outreach
• Mentor Training / Orientation
• Request for Mentors
• Matches (New and Cumulative)
• Closed Matches
• Mentor Support
• Hours and Donations
DEFINITIONS
Volgistics – An online volunteer management system
REFERENCES
Mentor Report
Mentor Agreement
Mentee Agreement
Mentor Application
Request for a Mentor
Mentor Agreement and PREA Notification
Confidentiality Agreement
Release of Liability Form
Position Description
Donation Tax Receipt Form
Sex Offender Chaperone Criminal Background Investigation Questionnaire
Sex Offender Chaperone Agreement
Sex Offender Chaperone Authorization to Release Information
Board of Correction IDAPA Rule 06.01.01.21
Standard Operating Procedure 606.02.01.001, Volunteer Services in Correctional Facilities
Standard Operating Procedure 501.02.01.001, Facility Access
Standard Operating Procedure 701.04.02.006, Sex Offenders: Supervision and Classification

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