509.02.01.001 (ISCC FM) Tool Control V 3 7-25

______________________________
This document was approved by Jay Christensen, Warden of ISCC
Purpose
The purpose of this field memorandum is to provide specific guidelines that are unique to this facility in order to fully implement standard operating procedure 509.02.01.001.
General Statement
This field memorandum is subject to revision at the discretion of the Warden of this facility, Chief of the Operations Division (or designee), or Director of the Idaho Department of
Correction. Any one of these persons may revise, suspend, or rescind any procedural steps, at any time, at hissole discretion.
TABLE OF CONTENTS1. Definition12. Responsibility23. Tool Inventory24. Consumable Tool Inventory25. Tool Storage26. Broken/Excess and New Arriving37. Tool Identification38. Janitorial
Items39. Contractor/Vendor/Visitor Tools4References4Attachment 15Attachment 26Attachment 37Attachment 48
DEFINITION
Hot tool storage. A secure location where the tool control officer will house newly procured tools until processed and delivered. It will meet construction standards as defined in SOP
509.02.01.001 Tool Control, for storage units.
RESPONSIBILITY
The facility Tool Control Sergeant will be delegated responsibility to oversee the inventory, marking, storage, security, accountability, use, disposal, and auditing of tools. Tool monitors
(also referred to as designees) may be appointed by the Deputy Warden of security in certain areas to manage tools in those areas and work closely with the Tool Control Sergeant. The
Tool Control Sergeant and tool monitor duties are detailed in ISCC post orders.
Instructions, procedures, and regulations as set forth in this field memorandum are not totally encompassing of all situations that may arise. In questionable situations, the deputy
warden of security, the captain, or the tool control sergeant shall be contacted for instruction and clarification.
TOOL INVENTORY
Tool inventories must accompany tools when taken from their assigned storage units by staff and offender workers and must be presented to entry point staff when entering or exiting the
facility and/or buildings.
Tool inventories must accompany staff who are authorized the use of personal tools and must be presented to entry point staff when entering or exiting the facility or building.
The Tool Control Sergeant will update the units Daily Tool Inventory on the institutional U: Drive each time inventories change.
Work unit inventories will be kept in the area the tools are being stored. Work area supervisors are responsible for ensuring tool inventoryaccountability, shadowing and audits are completed
for their work area as outlined in SOP 509.02.01.001 Tool Control.
Work areas may use a metal chit system. Staff will place their chit with picture on the board and remove the metal chits assigned to that tag number. The metal tag with the staff chit
number will be placed on tools to designate who has tools checked out. Also SOP 509.02.01.001 appendix E will be used.
CONSUMABLE TOOL INVENTORY
Consumable tools, such as bits and blades, etc., in excess tool storage units, will be managed on the FM 509.02.01.001 attachment 3 Consumables Tool Log.
There will be a monthly log for each line item tool. The work unit supervisors will carry the month end balances to new logs for the new month.
The monthly logs will be turned in to the Tool Control Sergeant by the 5th working day of each new month.
TOOL STORAGE
The Tool Work Area Designation attachment 1, is the list of all work units that have tools within the facility. The Warden or Deputy Warden of security, or Captain may approve staff
requests to temporarily store tools in work areas not listed using FM 509.02.01.001 Tool Control attachment 3. If approved a copy will stay with the area the tool is removed from, the
area the tool is being stored, and the original will be sent to the tool control sergeant. Tools will be inventoried daily using appendix E from SOP 509.02.01.001 Tool Control.
The Warden, Deputy Warden of security, or Captain may deny requests to store tools as well as have tools removed from any assigned work areas.
Tool storage areas must be physically and visibly numbered to correspond with the assigned tool storage unit number on the master tool inventory. Tool storage areas must be secured at
all times when not in use.
BROKEN/EXCESS, MISSING AND ARRIVING
When a tool is lost, removed or sent out for repair to maintenance the officer will fill out and attach a ISCC FM 509.02.01.001 Broken or Missing Tool Tag attachment 4. The tag will
then be placed in the location the tool was in and the tool control sergeant will be notified. If a tool is missing an information report must be written and forwarded to the tool control
sergeant.
When a broken or excess tool is found, you will notify the Tool Control Sergeant. If the Tool Control Sergeant is not available, the Shift Commander will be notified and Tool Control
Sergeant emailed. The Shift Commander will have the item placed and logged in the warehouse tool control broken and arriving tool cage. When the tool is found an IR must be written and
forwarded to the Tool Control Sergeant.
When a new tool arrives at the facility, you will notify the Tool Control Sergeant. If the Tool Control Sergeant is not available, the Shift Commander will be notified and Tool Control
Sergeant emailed. The Shift Commander will have the item placed and logged in the warehouse tool control broken and arriving tool cage and will not be used until the tool has been inventoried
by the Tool Control Sergeant unless the emergency tool control procedure is used per SOP 509.02.01.001 Tool Control.
Tool Identification
Each tool will be etched, or permanently marked if the tool cannot be etched, with a four-part number. Hobby craft tools will also have the offender’s number.
Non-hobby craft tools are identified with a four-part numbering system that designates:
The facility
The work unit
The storage unit
The tool number
The numbering of all tools may start with #1 and continue sequentially until all tools in a particular work unit are numbered. Refer to SOP 509.02.01.001 Tool Control, Section 6, subsection
10.
Hobby craft tools will be numbered thusly:
The facility

The work unit
The storage unit
The offender’s IDOC number
The tool itself
JANITORIAL ITEMS
Janitorial items such as mops, plungers, brooms, and dustpans, etc., are not considered tools.
Each work area supervisor will be provided a list and quantity of the approved janitorial items allowed.Each item on that list will be shadowed in Blue, so that it is easily identifiable
and not confused with either Class A or Class B tools.
Contractor/Vendor/Visitor Tools
SOP 509.02.01.001, Appendix G, Facility Access Guidelines for Contractors, will be given to each contractor/vendor prior to entry to the facility. The Contractors, Vendors, Visitors,
escorting staff, or SallyPort Officers will certify that inventories are completed on the FM 509.02.01.001 Tool Control attachment 2 Contractor/Vendor Tool Inventory.
Copies of all inventories will be maintained at the sallyport while the individual is at the facility.
The Contractor/Vendor will retain copies of the inventory at all times. The Contractor/Vendor should have their tools arranged in such a manner as to allow fast and accurate accountability
when entering and leaving the facility.
Escorting staff or SallyPort Officers will account for every tool entering and exiting the facility at any given time and according to the inventory. Contractor/Vendor tools will not
be left unattended. Escort staff will conduct hourly checks of the work areas.
Routine inner-facility construction and renovation will be an exception. Work unit supervisors performing these tasks, and where it is desirable to leave tools for work the next day,
will seek approval of the highest-ranking staff in the facility to do so. If tools are left at the facility at the end of a workday, they must be secured in a locked storage unit that
meets construction standards for tool storage.
When a contractor has completed their work at the institution and removes all tool from the institution the staff member conducting the inventory will forward the completed tool inventory
to the tool control sergeant.
Any discrepancies will immediately be reported to the shift commander.
References
SOP 510.02.01.001 Facility Access
SOP 509.02.01.001 Tool Control
510.02.01.001 (ISCC FM) Facility Access
608.02.01.001 (ISCC FM) Hobby Craft
ISCC POST Orders
– End of Document –
IDAHO DEPARTMENT OF CORRECTION
Idaho State Correctional Center
Field Memorandum 509.02.01.001 (ISCC FM), Tool Control
Attachment 1 Tool Work AreaDesignation
WORK UNIT #
WORK UNIT
WORK UNIT #
WORK UNIT
1
Maintenance
32
2
Kitchen
33
3
Medical
34
4
A Block
35
5
Armory/ Lock Shop
36
6
D Block
37
7
F Block
38
8
E Block

39
9
B Block
40
10
C Block
41
11
G Block
42
12
H Block
43
13
Property
44
14
Vocational 4/6 Carpentry/Masonry
45
15
Vocation 3 Electrical
46
16
Vocational 2 Computer
47
17
Investigations
48
18
Training
49
19
Central Control
50
20
Laundry
51
21
Recreation
52
22
Administrative Offices
53
23
Shift Commanders Office
54
24
Tool Control Sergeant office
55
25
Visitation
56
26
Warehouse
57
27
Library
58
28
Ready Room

59
29
Grounds ILD
60
30
Connex
61
31
Facility Janitor Closet
62
32
Bike Project
63
Attachment 1
509.02.01.001 (ISCC FM), Tool Control
Revised 02/14
IDAHO DEPARTMENT OF CORRECTION
Idaho State Correctional Center
Field Memorandum 509.02.01.001 (ISCC FM) Tool Control
Attachment 2 Contractor / Vendor Tool Inventory Form
Contractor / Vendor Name:
Individual Name:
Date / Time In:
Date / Time Out:
Escort Officer In:
Escort Officer Out:
Amt
Tool Description
Class
CC:
Contractor / Vendor
Escort Officer
Sally Port Officer (retain for 90 days after Contractor / Vendor leaves)
509.02.01.001 (ISCC FM) Tool Control
Attachment 2
Reviewed 02/14
IDAHO DEPARTMENT OF CORRECTION
Idaho State Correctional Center
Field Memorandum 509.02.01.001 (ISCC FM) Tool Control
Attachment 3 Consumables Tool Log
Month / Year: ____________/________________
Work Unit #: ______________________________
Work Unit:_____________________________________
Work Unit Supervisor Signature / Date: _______________________/_______________________________
Storage Unit Name /#___________________________________
Tool #: ____________
Tool Description:________________________________________________________________
Date:
Issued To:
Received From:
Amt
Balance
Due to Tool Control Sergeant by 5th Working Day of New Month
509.02.01.001 (ISCC FM) Tool Control
Attachment 3
Reviewed 02/14
Tool #:_____________________________________
Out with Tool Control Sergeant
Out to Maint. W/O #:___________________
Lost IR #:___________________________

Date:____________ Officer ID #:_______________
Tool #:_____________________________________
Out with Tool Control Sergeant
Out to Maint. W/O #:___________________
Lost IR #:___________________________
Date:____________ Officer ID #:_______________
Tool #:_____________________________________
Out with Tool Control Sergeant
Out to Maint. W/O #:___________________
Lost IR #:___________________________
Date:____________ Officer ID #:_______________
Tool #:_____________________________________
Out with Tool Control Sergeant
Out to Maint. W/O #:___________________
Lost IR #:___________________________
Date:____________ Officer ID #:_______________
ISCC FM 509.02.01.001 Tool Control
Attachment 4